MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. However, flexibility and asking the right questions will help you book the right property for your event. In today’s super-heated seller’s market, it pays to book venues as far out as possible. Creative Venue Cost Cuts. •

Venues 52

Venues Negotiating Food and Beverage Contracts 52

Jujama

JULY 10, 2018

There are a few tricks to negotiating venue costs. We’ve tracked down some tips to help event organizers keep their venue costs as low as possible. However, if you truly have set a budget for your venue costs this allows you to quickly cut to the chase with a possible venue. Compare different venues.

Negotiating 52

Negotiating Venues Food and Beverage Airlines 52

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. If you’re planning a conference, it’s very likely you’ll need to contract and negotiate a hotel room block for your attendees.

Contracts 126

Contracts Hotels Negotiating Food and Beverage 126

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Book a demo today! Ready to elevate your corporate events? Learn More!

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. This will help you understand how the vendor will enhance your event, and what additional items you may need to negotiate. Remember…everything is negotiable! Obtain multiple bids.

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Negotiating Contracts Food and Beverage 2018 65

SevenEvents

SEPTEMBER 26, 2022

Finding a venue for your next event can be daunting. At seven events, we provide a venue-finding service to remove the stress of finding a venue for an event. We have narrowed down the top things to consider when selecting a venue, so you don’t have to. . #1 4 food & beverage. Photo by Caio: [link].

Food and Beverage 52

Food and Beverage Venues Sustainability Negotiating 52

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

Contracts 98

Contracts Negotiating 2024 Hotels 98

SmartMeetings

JANUARY 2, 2018

At New York Hilton Midtown in Manhattan, for instance, the $25 added to bills daily as an “urban destination charge” includes a $15 beverage credit at the hotel bar and a $10 food credit at the grab-and-go. I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com.

Negotiating 75

Negotiating Hotels Food and Beverage Contracts 75

Smart Meetings

NOVEMBER 1, 2021

You might want to take a second look at big city venues, where the access is convenient, amenities are abundant and hotel partners are eager to welcome you back. We are booking small corporate meetings and associations for 2022. Planning your return to in-person? guest rooms; 11,628 sq. of meeting space. guest rooms; 42,577 sq.

Food and Beverage 111

Food and Beverage Venues Hotels Telecommunications 111

MeetingsNet

NOVEMBER 8, 2022

How to stretch your event budget for food and beverage, event tech, ground transportation, and venues. Mike May, president of Brightspot Incentives & Events, said he tells clients to expect increases of around 30 percent for airfares, 20 percent for guest rooms, and 10 percent for food and beverage.

Food and Beverage 59

Food and Beverage Meetings Transportation 2023 59

MeetingsNet

NOVEMBER 8, 2022

Whether you’re booking airport shuttles or buses for off-site events, it’s tough to put the brakes on rising costs. Rather than group shuttles, ask attendees to use ride-share services like Uber to get themselves from the airport to the hotel or from the hotel to off-site venues. Try getting a sponsor for this. • Event-Tech.

Transportation 95

Transportation Food and Beverage Negotiating Hotels 95

Endless Events

NOVEMBER 15, 2022

More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Hold your event in the daylight hours or outside venues (and get an extra point for COVID compliance). Book venues with renewable energy sources like solar panels.

2023 122

2023 Food and Beverage 2022 Sustainability 122

PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. Surely, he thought, there must be a less aggravating way to book small meetings. So amid the flooding and frustration, he pivoted from another startup idea he was working on to pursue this: an online platform for automated, DIY instant bookings for small meetings.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? source: Spotio ). Get started today >>. Sales Discovery, Qualification and Pitching Techniques.

Venues 103

Venues Hospitality Contracts Events 103

Hubilo Blog

AUGUST 27, 2018

Venues play quite an important role while planning an event. Be it a symbolic or historic, events success can also be measured by the location and the love for the venue that attendees show! Event venue management for events has become a huge deal for the planners. Distance from the Venue. Venue Budgeting.

Venues 80

Venues Management Food and Beverage Event Apps 80

Master the Event

FEBRUARY 7, 2024

I guess if people hear that you attend a lot of evening events at popular venues, they assume that you’re having a great time socializing with superb food and beverage. A seasoned event planner knows how to negotiate with suppliers and venues in order to get you the best possible venue and event.

Food and Beverage 40

Food and Beverage Negotiating Event Planning Venues 40

Hubilo Blog

JANUARY 8, 2019

The one decision that is likely to have the most significance is the venue you pick for your event. With the right guidelines, choosing an event venue can be easy as pie. When should you start looking for a Venue? There are three things you need to know before you start looking for an event venue. The Location.

Venues 79

Venues Insurance Food and Beverage Negotiating 79

Eventmobi

JULY 5, 2023

Maybe it’s venue rental, marketing expenses, speaker fees, technology requirements, accessibility support, or catering costs. Maintain open lines of communication with potential sponsors throughout the whole negotiation process. Signage Display sponsor logos on banners, posters, and directional signage throughout the event venue.

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Event Leadership Institute

JULY 28, 2021

Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract. Now there are a slate of new issues to deal with—and the venues themselves may or may not have reopened.

Contracts 80

Contracts Negotiating Food and Beverage Hotels 80

Master the Event

FEBRUARY 10, 2024

Four of the Top Areas That Corporate Meeting Planners Review Are: The Times That Your Meeting Will Occur – a lot of corporate meeting planners have been able to save money on the hotel portion of their meeting by negotiating room rates and whether or not they can be lowered by moving their meeting two different days of the week.

Corporate Meetings 40

Corporate Meetings Meetings Transportation Food and Beverage 40

MeetingsNet

NOVEMBER 8, 2022

Anticipate spending more time researching vendors and negotiating on price. With so many people booking the hotel through online discount sites or going outside the hotel altogether to stay in an Airbnb, don’t risk attrition by over-estimating what you’ll need for your block. Premium food options. Leverage your vendors.

Food and Beverage 59

Food and Beverage Meetings Transportation Consulting 59

Event Planning BluePrint

JANUARY 18, 2022

.” Everyone gets the same plate of food, whether they like the sides or not. She booked a private 1:1 call with me so we could review her pricing structure and we soon realized two things: She wasn’t charging enough for her services. The package can include services like: Booking & Vendor Management. Checklists.

Consulting 112

Consulting Food and Beverage Contracts Sponsorships 112

Planning Pod

JANUARY 17, 2017

Book vendors and venues for multiple events. Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

SmartMeetings

APRIL 3, 2020

Overall, uniqueness and the “wow” experience were the most influential factors in planners’ selection of a venue for ancillary activities, according to the FICP’s fall survey. “As Keep in mind that negotiation doesn’t have to be about lowering the price if you can get additional services thrown into a deal. hours,” says Huggins.

Financial 95

Financial Insurance Meetings Food and Beverage 95

SmartMeetings

MARCH 17, 2020

She is going to be met head-on by the revenue manager, the food and beverage director, and possibly even her colleagues in group sales. It’s not easy for planners to identify when this is the case, forcing them to follow up with additional questions, or to make a venue recommendation with insufficient and incomplete information.

Hotels 110

Hotels Food and Beverage Negotiating 2006 110

Smart Meetings

MARCH 28, 2022

Ty Sheaks, attorney at Texas law firm McCathern PLLC , author and faculty advisor for International Association of Venue Managers (IAVM), joined this week’s Smart Chat Live!, Deciding the “choice of law provision,” or what state and who gets legal jurisdiction, may come down to common law negotiations, Sheaks said.

Contracts 78

Contracts Insurance Negotiating Government 78

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Negotiate with vendors. Use food as entertainment. Click To Tweet.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Review event venue choices. Why food is the most important part of your event.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Stova

MARCH 17, 2023

They have the tools to enable teams of planners to negotiate rates on event costs, they can speed up venue sourcing processes and they provide visibility and analysis into event spend. An international meetings solutions company was looking to maintain its book of business after recent commission cuts from suppliers.

2023 40

2023 Negotiating Food and Beverage Financial 40

Brown Paper Tickets

MARCH 30, 2018

Decide how much you can spend on performers, vendors and venues before going into negotiations so you don’t sink into debt. Book Talent. In the initial stages of festival planning, whether it’s food, music, art, or all of the above, determine your goal and start reaching out to groups or individuals you’d like to feature.

Food and Beverage 78

Food and Beverage Negotiating Social Media Transportation 78

The Castle Group

MARCH 2, 2021

This will depend on several circumstances, such as the speed of the vaccine rollout, safety thresholds of hosting organizations and hosting venues, and local market conditions. Vet your live venue. When sourcing an in-person meeting destination and venue, safety and security should be paramount. Photo by Uri Paz on Unsplash.

Food and Beverage 94

Food and Beverage Hotels Negotiating Event Apps 94

SmartMeetings

MARCH 17, 2017

Whether you need to regroup, sneak in a last-minute shower or find a quiet workspace, users can book a stay for one to 24 hours and are billed accordingly. Bizly provides instant booking for meetings in major cities. The app offers already-negotiated prices and same-week bookings. Bizly: Meetings on Demand. Cool Cousin.

Travel 72

Travel Food and Beverage Airlines Negotiating 72

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Are alcoholic beverages included? What will the annual percentage increase on food and beverage be for a cruise that’s being contracted several years in advance? Not really, says Grimes.

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details.

Event Management 130

Event Management 2023 Management Healthcare 130

PCMA Convene

MARCH 7, 2017

Better contract negotiations. We are moving to a larger venue for 2017. Increase in what we budget for food and beverage, and managing other costs more closely. Use of more airport hotels with complimentary shuttle vs. booking private car service. • Budget control is being exercised [two mentions]. • More outreach.

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67