PCMA Convene

MAY 26, 2020

TED is one of the many formerly face-to-face events lining up speakers, such as Susan David, for their digital programming. I’ve been working with speakers at events for more than 20 years, and this almost feels like an entirely new job,” Tim Mathy, partner at Speak Inc., This is the Wild West of the speaker world.”.

Speakers 98

Speakers Event Design Contracts Insurance 98

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . This is especially important when booking systems and additional costs.

Contracts 51

Contracts Insurance Government Travel 51

Smart Meetings

DECEMBER 15, 2023

The Roots of Gravitas Founder & CEO of clothing company Gravitas and author of the acclaimed book with the same name, Lisa Sun is a speaker and entrepreneur with a message for women on how to define what “gravitas” means to them and how to harness it for their own personal and professional benefit.

2023 104

2023 Financial Contracts Education 104

ePly

SEPTEMBER 4, 2019

Without a doubt, booking a speaker can take your event to the next level! This is the agreement that is securing both you and the speaker throughout the process, after all. However, it can often become overwhelming when you start to look at the fine details within the legal agreement. It’s important!

Speakers 63

Speakers Contracts Events 63

SmartMeetings

JANUARY 24, 2018

One of the oldest tricks in the event professional’s bag is booking a big-name speaker to get people in the seats. She cites a recent search into the postings of a proposed speaker for a banking group that turned up comments inconsistent with the mission of the group. What to Look For. What to Negotiate. Take no chances.

Speakers 46

Speakers Contracts Negotiating Banking 46

SmartMeetings

MAY 18, 2018

Booking popular musical acts for business events doesn’t have to break the bank. Beyond a great keynote speaker and spirited breakout sessions, the entertainment portion of an event itinerary is a memorable moment waiting to happen—especially when a big-name musical act performs a private show for attendees. It’s All in the Timing.

Speakers 53

Speakers Travel Hotels Banking 53

Eventmobi

JANUARY 10, 2024

From venue maps to speaker session schedules, your attendees can access everything they need instantaneously, without the clutter of physical event materials. The best conference apps allow event planners to easily communicate with different stakeholders, including attendees, speakers, and sponsors. Book demos. Make a decision.

2024 195

2024 Conference Event Apps Speakers 195

Event Industry News

JANUARY 5, 2022

Panels, speakers, showcase artists are being assembled to include discussions on artists, contracts, crowd control, insurance, accessibility, diversity, the ‘don’t do it’ list, festival support and lobbying, fund raising, British Sign Language and a key musician for the Colin Irwin interview.

Conference 117

Conference Insurance Contracts Speakers 117

SmartMeetings

MAY 18, 2018

Booking popular musical acts for business events doesn’t have to break the bank. Beyond a great keynote speaker and spirited breakout sessions, the entertainment portion of an event itinerary is a memorable moment waiting to happen—especially when a big-name musical act performs a private show for attendees. It’s All in the Timing.

Speakers 47

Speakers Travel Hotels Banking 47

Attendease

FEBRUARY 20, 2024

Make sure you have signed contracts in place at least three months out. Include logistical details, session descriptions, speaker bios, FAQs, and personalized calls-to-action to drive conversions. Book a demo today! It’s crucial to monitor expenses closely and adhere to the budget to ensure financial stability. Learn More!

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

TicketBud

JUNE 7, 2019

With Gerry Brooks from Celebrate Educators Overview In this episode we talk to social media star, event speaker and elementary school principal Gerry Brooks. Leveraging a social media profile into a speaker event series Gerry was initially booking speaker spots at educational conferences.

Social Media 60

Social Media Speakers Education Advertising 60

Smart Meetings

OCTOBER 3, 2023

How can you word the hotel contract to protect your company? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips. You have been tasked with producing a new event—or breathing new life into one that has been on rinse and repeat too long.

Negotiating 105

Negotiating Contracts Hotels Consulting 105

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. 3-4 months before the event.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Coterie Spark

AUGUST 19, 2022

This is one major reason experienced conference planners are so necessary, as they help determine how much risk a client should take upfront, before tickets sales are live, without risking the entire experience by booking crucial elements too late. . One important thing to lock down early is your keynote speaker.

Conference 98

Conference Sponsorships Contracts Meeting Planning 98

Eventmobi

JULY 13, 2023

Think back: what do you remember about the event speakers from your most recent event? Getting the right speakers for your event can make or break the success of your conference, trade show, or seminar. But finding the perfect speakers can sometimes feel like searching for a needle in a haystack! Motivational speakers.

Speakers 195

Speakers Advertising Contracts Negotiating 195

Conferences that Work

NOVEMBER 13, 2022

And unless they possess excellent hearing, conversing with a colleague while Heroes plays from a monster speaker ten feet away is, well, challenging. To minimize no-shows, put the requirement for a tech check in presenter contracts. And most people don’t want to dance non-stop for an entire party. But wait, there’s more!

Meetings 156

Meetings Tech Contracts Trade Shows 156

Eventmobi

JULY 27, 2022

For our first hybrid event, we streamed conference sessions live to a virtual audience and hosted a virtual expo where attendees could book 1:1 video meetings with exhibitors. Many conference speakers returned to lead case study sessions. ’ We brought back several popular speakers for encore showings of their sessions.

Education 195

Education Sponsorships Conference Contracts 195

Event Industry News

JULY 22, 2022

Headquartered in the UK, they allow clients to access and offer discounted accommodation to their Exhibitors, Delegates, VIPs, Clients, Speakers, Staff and/or Attendees. Commission is shared on all bookings. hotels worldwide and access rates via direct contracts with hotels and through wholesale partners. They have over 1.3m

Hotels 57

Hotels Fashion Contracts 2019 57

International Institute of Event Management

APRIL 9, 2014

One of the most important parts of an event is the guest speaker. Why hire a guest speaker? Hiring a guest speaker or presenter may increase attendance at your next event, and will be sure to add value. Hiring a guest speaker or presenter may increase attendance at your next event, and will be sure to add value.

Speakers 40

Speakers Contracts Negotiating Education 40

SmartMeetings

FEBRUARY 3, 2020

Sometimes, the projectile comes in the form of a volcano, hurricane, rogue audio visual technician, speaker or guest. The space had been contracted, but the venue had failed to inform the city and so, no parking. The property gave away the suites that were contracted. Unfortunately, that was not to be.

Meetings 129

Meetings Contracts Speakers Venues 129

TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. The earlier you can sign a contract, the better chance you have of nailing down special rates. Remember, logistics take time.

Marketing 110

Marketing Negotiating Entertainment Sponsorships 110

MeetingsNet

OCTOBER 3, 2023

discussions to a “Belong-a-palooza” to a filmmaker workshop, fresh topics will complement evergreen sessions such as event contracting and meeting security, for a lively educational agenda. From generative A.I Coordinating the behemoth task is Tahira Endean, head of programming and a self-described “total event nerd.”

Education 59

Education Food and Beverage Tourism Contracts 59

Planning Pod

JULY 7, 2020

and are still booking up venue spaces for late 2020 and beyond. Some typical paper trail items you should make digital include: Client or vendor contracts. Contracts and other agreements can be sent and signed digitally. Having a standard style for proposals, contracts, invoices, etc. 3 – Fool-proof your calendar.

2020 109

2020 Venues Management Contracts 109

Bizzabo

APRIL 23, 2021

Additionally, if you have in-person speakers, you’ll likely want multiple sets of microphones, unless you have someone sanitizing mics between each use. Build the need for personal space into your budget so you can assure your attendees, speakers, and partners that you’re taking their safety seriously. On-Site Contracts.

Contracts 102

Contracts Hotels Tech 2021 102

PCMA Convene

JANUARY 5, 2019

Do not procrastinate as venues are booked well in advance. Then, research entertainers and guest speakers to check their availability and once you’ve selected speakers, book them as soon as possible. Make sure you have the signed, returned contracts to ensure they are secured.

Event Planning 86

Event Planning Contracts Consulting Banking 86

Plan Your Meetings

JUNE 10, 2016

I have seen some non-profit organizations book expensive hotels or other venues and then expect professionals to give their services by speaking for free. There are a number of instances in which engaging speakers for free makes sense and few would object to it. This is hardly reasonable. Speaking to Give Back to the Community.

Speakers 47

Speakers Social Media Advertising Conference 47

Planning Pod

JUNE 23, 2023

With ChatGPT , planners can quickly generate wide-ranging content, from event agendas and speaker biographies to marketing materials, such as social media posts and emails. Not only can AI speakers help organizers reduce their planning costs, but it’s possible to generate high-quality speeches in seconds for efficient virtual event planning.

Event Management 78

Event Management Management Speakers Contracts 78

Social Tables

APRIL 20, 2023

While planners want to meet the wishes of their clients, it is important not to book dates blindly. Agreeing to a date and booking a venue without further research could cause complications that harm event success, accommodation availability, and the attendee experience. Are there other events, conferences, or retreats taking place?

Event Planning 141

Event Planning Social Media Insurance Speakers 141

Eventsforce

FEBRUARY 10, 2022

However, when Omicron emerged and a new spike in hospitalisations was predicted, our worry was if our audience was going to be able to get away from their posts to attend; were we going to be able to field speakers or an educational faculty for them to address? as far in advance as we normally would.

2022 98

2022 Event Planning Education Speakers 98

Coterie Spark

APRIL 3, 2024

Experienced conference and meeting planners, however, allow you to focus on the important stuff: VIPs, attendees, speakers. If that wasn’t complicated enough, the committee wanted to book a group with 20+ performers. That’s because even the most meticulously planned events require a last-minute change (or two).

Conference 95

Conference Meetings Transportation Entertainment 95

Event Farm

MAY 5, 2021

For this panel, Ryan invited two event planners who, like him, are passionate about bringing events back safely: Ari Nisman, president and CEO of Degy Booking International and Degy World LLC , and Margaret Launzel-Pennes, CEO and co-founder of TBX: Total Brand Experience. Planning the event layout.

2021 306

2021 Event Planning Insurance Transportation 306

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. You’re able to offer discounts to clients who book multiple events. Step 6: Book speakers, performers, and other entertainment. What Does a Corporate Event Planner Do?

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Smart Meetings

JUNE 29, 2022

Generally, we offer 10 tracks, but we are narrowing that down with lots of exciting speakers and topics to help give people more clarity,” she said. One feature that was well-received in Frankfurt was the addition of an overflow area outside sessions where people can have one-on-one conversations with speakers.

2025 98

2025 Education 2021 Sustainability 98

Quickmobile

FEBRUARY 14, 2018

Keeping your attendees reigned in and responsible is sometimes only half the battle; more important is keeping your speakers on-time, on-track, and ready to present. Being firm and ensuring the wording of your speaker contract outlines what speaker readiness entails can save you from having to wake up a hungover speaker!

Conference 154

Conference Venues Speakers Travel 154

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. Lori D’Agostino, EventMobi, Event Success Manager and speaker at the Virtual Masterclass – Hybrid or Virtual: How to Plan for 2021. Watch the on-demand session now!

Speakers 248

Speakers 2021 Sponsorships Events 248

Event Geek

APRIL 19, 2018

Even if you've got a super simple event, with just a networking hour and a couple of speakers, you still need to a registration flow that's as seamless as possible. If you're running a sprawling multi-day event with multiple ticket types, discount codes, room blocks and onsite check-in, you've got plenty of registration workflows to manage.

Management 84

Management Contracts Event Tech Hotels 84

PCMA Convene

JULY 2, 2020

Moving the event online required intense teamwork and support across the board, Hirsch said, with everyone figuring out the various logistics involved, including contract legalities, policies, technology, marketing, training, all while maintaining good relationships. Renegotiating Contracts, Keeping Relationships Intact.

Meetings 119

Meetings Contracts Speakers 2020 119