Quickmobile

FEBRUARY 14, 2018

This blog contains one main point of advice: be prepared for the unexpected. When hosting conferences on cruise ships or other unique venues , one has to bear in mind that the daily things we take for granted are likely not going to be available to you. Also useful to have on hand if your unique venue is on the water: Sea Bands.

Conference 154

Conference Venues Speakers Travel 154

The Planner's Lounge

DECEMBER 29, 2021

Before purchasing a single item or booking a venue, know how many people your clients will be inviting. Your client’s guest list will determine almost everything, from how big a venue to book to how many napkins are needed. Most venues have some type of weather backup plan. 5) Firm Contracts with All Vendors.

Insurance 59

Insurance Contracts Airlines Venues 59

The Planner's Lounge

SEPTEMBER 21, 2021

4 Key Strategies for a Sustainable Wedding Business: 1) Solid Contracts for Long Term Sustainability. Is there anything we learned more about during the pandemic than the importance of contracts? It showed us how extremely important it is to have a solid wedding planning contract in place. 2) Safety Protocols.

Sustainability 64

Sustainability Insurance Contracts Travel 64

The Planner's Lounge

AUGUST 16, 2022

Contracts and insurance. Finally, and most important, contracts have become more detailed and event insurance has become essential. Event insurance has also become even more important to engaged couples. Event insurance has also become even more important to engaged couples.

Insurance 59

Insurance Contracts Consulting Hospitality 59

Planning Pod

SEPTEMBER 12, 2022

Is it your dream to run a wedding venue perfect for tying the knot? Whatever the reason, starting a wedding venue can be a great choice to shift your career and improve your financial portfolio–but getting an event venue up and running isn’t always easy. Andrea Vallencourt, Owner and Venue Director, Clay Theatre.

Venues 78

Venues Social Media Insurance Advertising 78

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Check venue availability and pricing. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Canadian Special Events

JUNE 9, 2017

Project managers, accountants, designers, and so much more and while we are not lawyers we deal with a lot contracts. Corporate Event Contracts. While we are not lawyers, we should be involved in reviewing contracts, especially if before they are signed. We need to be aware of some of the key deliverables for our entertainment.

Negotiating 40

Negotiating Contracts Entertainment Hospitality 40

Smart Meetings

FEBRUARY 27, 2023

This blog won’t only address revenue initiatives but also cost-cutting measures. Establishing the conference fee, contracting with the venue and locking the dates will require some effort. Ensure your website has recent blogs, videos, and podcasts highlighting your event. Sell refund protection.

Conference 111

Conference Sponsorships Trade Shows Insurance 111

Planning Pod

JANUARY 12, 2021

Opening an event venue comes with a long checklist of items that must be in place for a successful launch … and chances are, as a new event space entrepreneur, you’ve probably already read a dozen or so articles that have run you through the basics. Sign up for a free trial today!

Venues 148

Venues Food and Beverage Social Media Marketing 148

The Planner's Lounge

DECEMBER 22, 2021

Can I review your contract? Do you carry liability insurance? Pro tip: Urge your clients against booking a vendor who does not maintain their own liability insurance. Event Venue Specific Questions. Do you require Event Liability Insurance? Pro tip: Most venues require clients to obtain an event liability policy.

Insurance 59

Insurance Negotiating Contracts Venues 59

Planning Pod

APRIL 12, 2020

By giving full consideration to the scope of your event at this stage, you have done the major groundwork for the planning process later on and have made it easier to make decisions regarding budgets, staffing and date and venue selection (which we will discuss next). Step 5 – Book a fitting venue and event date. First the venue.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

EventSource

MARCH 16, 2020

We suggest checking with your travel insurance provider, travel agent and wedding planner to see what can be done. Your Vendors : If there is a possibility of postponing your wedding, review your contracts and contact your vendors immediately. Things to Consider. If your wedding is a few months away… Again, don’t panic!

Insurance 87

Insurance Government Travel Contracts 87

QC Event School

FEBRUARY 10, 2023

Mistake #6: Not having a contract. It’s always essential to have a well-written, legally binding contract when you’re working with vendors and clients. A comprehensive contract should contain: Information about the services being provided Compensation Payment schedules Cancellation policies, etc.

Contracts 100

Contracts Insurance Consulting Social Media 100

Guidebook

MAY 16, 2023

Many things can go wrong leading up to the event — an entertainer could be ill and unable to perform, your caterer could have labor issues, or a natural disaster could affect your chosen venue. That’s where you’ll have digital images of documents like contracts with the catering company and the venue owner.

Event Planning 78

Event Planning Social Media Airlines Contracts 78

Planning Pod

MARCH 31, 2022

As the rug was pulled out from under global society, venues and event businesses of every kind suffered and were forced to close their doors. If staying organized wasn’t already a priority, it transformed into an absolute necessity for the survival of her venue, Clay Theatre.

Venues 78

Venues Management 2021 Hospitality 78

Social Tables

DECEMBER 6, 2016

The questions should vary based on a number of variables, including the location and venue, the type of event, and the equipment being rented. Have you provided equipment for events at this venue before? Are you familiar with how union contracts work at this venue? Better events, less stress.

Insurance 60

Insurance Contracts Transportation Venues 60

MeetingsNet

JANUARY 31, 2018

There are legal and financial risks to both decisions, and no easy answers unless your meeting venue flat-out tells you not to come, says meetings industry attorney, author, and counselor John Foster, Esq., If you have a substantial percentage saying they don’t want to come, try to negotiate with the venue,” says Foster.

Meetings 78

Meetings Contracts Insurance Negotiating 78

EventSource

FEBRUARY 24, 2020

Have you ever worked at my wedding venue before? Do you have liability insurance? Venue manager? Remember, a photographer should never hesitate to provide you with references or a written contract, and they should make you feel comfortable and excited about your wedding photos. What will your timing be on the day?

Insurance 92

Insurance Contracts Travel Venues 92

Eventtia

OCTOBER 20, 2022

Avoid any national holidays and any big events in the area (especially if you are planning an In-person event.) ( For in-person events) Select your venue. Shortlist potential venue selections. Determine your must-have needs from a venue before negotiating and committing to a venue. Develop an event master plan.

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Floktu

MAY 19, 2020

While we can’t foresee how the situation will change now that Stage 1 is in effect, this blog will help illustrate what the future of live events might look like. If you do decide to host a live event while the risk of COVID-19 is still considerable, amplifying your insurance coverage is another factor that will need addressing.

Insurance 40

Insurance Contracts Venues Events 40

Social Tables

FEBRUARY 17, 2017

Whether it’s DJs, bartenders, event staff, venues, talent managers, design teams or anyone else our clients are looking for, we’ve got them all. If they don’t attend events in your area often, they may have difficulty with the venue. Try and find a caterer who knows your venue or at least has experience with a similar venue.

Contracts 122

Contracts Insurance Venues Events 122

QC Event School

FEBRUARY 10, 2023

Mistake #6: Not having a contract. It’s always essential to have a well-written, legally binding contract when you’re working with vendors and clients. A comprehensive contract should contain: Information about the services being provided Compensation Payment schedules Cancellation policies, etc.

Contracts 52

Contracts Insurance Consulting Social Media 52

Planning Pod

MARCH 10, 2022

Needless to say, this is a come-to-Jesus moment for all event venue, hotel and restaurant owners and managers, because it’s impossible to ignore what’s happening now regarding the employee shortage and stay in business. Proposal, contract and invoice templates let you create documents in minutes. Learn more about our software.

Hospitality 88

Hospitality Technology Food and Beverage Hotels 88

QC Event School

DECEMBER 1, 2022

This includes obtaining permits and registering a company name, as well as obtaining insurance and setting up a business bank account.” You can begin by creating informative blog posts and tutorials related to event decorations, as well as other topics that may be of interest to your target market. Step #6: Secure Financing.

Social Media 103

Social Media Advertising Contracts Consulting 103

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 135

Contracts Speakers Negotiating Insurance 135

QC Event School

APRIL 12, 2022

This includes everything from booking venues and vendors, to managing budgets and timelines, to dealing with last-minute crises… And everything in-between. Create a blog, write articles, make videos – whatever feels natural to you. Get Insurance. Thus, you need to be properly insured.

Event Planning 105

Event Planning Social Media Insurance Financial 105

Event Industry News

NOVEMBER 4, 2020

With Allseated Vision, venues can sell remotely, giving clients the ability to visualize events within an event space from anywhere in the world. Launched in July 2019, Cadre is compliantly simplifying event staffing and management from onboarding to contracting to payment. A fee is only applied if staff is contracted.

Event Technology 91

Event Technology Technology 2020 Tech 91

The MICE

JUNE 3, 2022

As COVID has not completely gone away, what is your contingency plan if one of your team members, an employee or a speaker contracts the virus? Another factor is the insurance needs. Some countries request some insurance, with policies that allow for COVID coverage, and then we especially include the group restrictions.

Travel 65

Travel Negotiating Sustainability Airlines 65

Capterra Event Management

APRIL 25, 2017

Venue Selection. Like an introductory paragraph of a blog post or opening scene to a movie, your executive summary is your opportunity to hook your audience and give them a taste of what is to come. 13 types of insurance a small business owner should have. Is Event Planning Right for You? Price: $345 – $875. Topics: Budgeting.

Event Planning 100

Event Planning Insurance Contracts Event Management 100

Eventsforce

MARCH 11, 2020

With so many articles churning out by the minute across industry sites, blogs and news outlets, we’ve put together this post to help you separate fact from fiction and give you some guidance on what key things you need to think about when managing events in these uncertain times.

Insurance 126

Insurance Hotels Events Travel 126

QC Event School

OCTOBER 24, 2022

Check out this 2-part blog series to learn more! Selecting and reserving the venue. Hiring and coordinating vendor contracts. Venue scouting : The planner will help you find the perfect venue for your wedding. Planners who don’t have insurance. First Thing’s First: What Is a Wedding Planner?

Social Media 75

Social Media Insurance Consulting Venues 75

Planning Pod

AUGUST 16, 2022

To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. Event insurance. Finally, you should consider whether or not you plan to offer event insurance through a third-party insurance provider.

Food and Beverage 103

Food and Beverage Insurance Apparel Trade Shows 103

Eventtia

OCTOBER 9, 2023

What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Ensure adequate insurance. This could be in the form of social media posts, stories, blog entries, or even guest appearances at the event.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Planning Pod

AUGUST 16, 2022

To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. Event insurance. Finally, you should consider whether or not you plan to offer event insurance through a third-party insurance provider.

Food and Beverage 78

Food and Beverage Insurance Apparel Trade Shows 78

The MICE

AUGUST 17, 2020

It was a big contract, which took six months of negotiations to come to an agreement. Before having my new company, I already had a one-year contract signed for our first project for a hotel company. I was lucky at that moment because I had very good clients—everyone paid the maximum and respected the contract.

2008 98

2008 Management 2009 Tourism 98

Cvent: Event Marketing

AUGUST 9, 2019

In the same way, you can save when you buy in bulk vs individually, you’re missing out on savings by not brokering deals with venues, catering, and more to provide ongoing services. You have to be aware of safety in travel concerns for attendees, insurance coverage for events, data privacy laws like GDPR, and contractual agreements.

Management 43

Management Meetings Risk Management Insurance 43

QC Event School

AUGUST 12, 2022

As you might expect, those who offer more comprehensive packages (including things like venue selection, vendor management, and day-of coordination) tend to charge higher rates than those who only offer partial planning or month-of coordination. And, Vantage offers a helpful blog post on how to create Facebook Ads that convert.

Social Media 97

Social Media 2022 Transportation Marketing 97