MeetingsNet

FEBRUARY 22, 2019

Remember that time when you presented your contract terms to a vendor—perhaps a hotel, production company, tech provider, off-site venue, or speakers agency—and the vendor simply replied, "Sure, this is fine." Every negotiation has its sticking points, with some more serious than others. Printer-friendly version.

Negotiating 63

Negotiating Contracts Speakers Tech 63

MeetingsNet

DECEMBER 8, 2022

Smart negotiating can ensure a meeting maintains its quality and that the host is made whole—and then some—if the meeting is relocated by a host venue. After all, the venue does not want to make an enemy of a meeting group—and it certainly does not want a planner posting the tale online for the wider planning community to see.

Venues 64

Venues Negotiating Contracts Hotels 64

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

Contracts 83

Contracts Negotiating Food and Beverage 2023 83

SmartMeetings

JULY 28, 2023

In advance: When setting up the contract, make sure it measures attrition on a cumulative basis versus per-night basis. Another contract solution is to ask for the option for the hotel to resell any unused rooms to lessen the attrition, if applicable. Set up the contract to allow for a post-meeting audit. Our quick save?

Food and Beverage 97

Food and Beverage Negotiating Contracts Hotels 97

TicketBud

DECEMBER 13, 2023

By delineating expenses across various categories such as venue, marketing, and entertainment, budgets help prioritize spending for maximum impact. This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Expo Pass

SEPTEMBER 19, 2022

Also, what can they do to make negotiating with vendors a breeze? Rehearse your negotiations. You want to go into negotiations with a clear idea of what you want and what you are willing to offer for the vendor’s services. Can their branding and logo appear prominently on the flyer or venue? Create a connection.

Negotiating 117

Negotiating Social Media Contracts Events 117

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? source: Spotio ). Get started today >>. What are your “must-haves” and “nice-to-haves”?

Venues 103

Venues Hospitality Contracts Events 103

Expo Pass

MARCH 22, 2023

From venues to staffing and all the details in between, it can almost feel like you’re about to burst from thinking about it all. By the end of this article, you’ll feel ready to tackle the biggest, most high-class events in the biz! Use that to make decisions about advertisement, venue design, speaker selection, and even catering.

Event Planning 134

Event Planning Speakers Venues Negotiating 134

SmartMeetings

SEPTEMBER 5, 2019

This article will provide you with seven tips that meeting and event professionals need to create a memorable experience without breaking the bank as they plan upcoming business events. When you contact a venue to begin a discussion about booking, have more than one date in mind. Review the Contract. Be Flexible with the Date.

Contracts 77

Contracts Negotiating Banking Venues 77

Eventtia

OCTOBER 20, 2023

If you want to host paid events, check out this article. Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries.

Financial 117

Financial Negotiating Entertainment Retail 117

SmartMeetings

MAY 28, 2020

Editor’s note : The lawyers quoted in this article are not providing legal advice. Much like force majeure , these common law principles can render a contract null and void when something happens that is outside of either party’s control. Contract doesn’t provide what will happen as a result of the occurrence of the event.

Contracts 106

Contracts Government Consulting Hotels 106

Master the Event

APRIL 6, 2022

We wrote an earlier article about event planning degrees. In that article, we highlighted the importance of education in this industry. To review the article, click “ Event Planning Degrees; an Investment in Your Career and Yourself “. Event and Venue Management by the Trebas Institute. A full rounded diploma course.

Education 40

Education Negotiating Entertainment Advertising 40

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. This article will give you the tools you need to find the best event WiFi on your own. Did attendees find dead zones in the venue? For essential you want to cover the basics about your connection, speeds, venue details, and WiFi needs.

Negotiating 112

Negotiating Contracts Venues Wireless 112

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. Know how to negotiate. Once you have a clear understanding of the event’s purpose, you can start making decisions about things like the guest list, the venue, and the overall tone of the event.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

2021 98

2021 Meetings Contracts Hotels 98

The Planner's Lounge

SEPTEMBER 21, 2021

4 Key Strategies for a Sustainable Wedding Business: 1) Solid Contracts for Long Term Sustainability. Is there anything we learned more about during the pandemic than the importance of contracts? It showed us how extremely important it is to have a solid wedding planning contract in place. 2) Safety Protocols.

Sustainability 64

Sustainability Insurance Contracts Travel 64

Planning Pod

AUGUST 14, 2023

In this article, we’ll cover catering tips for large groups, choosing the best catering management platform to streamline your business and everything else you need to know to grow your catering business and organize successful events. With online portals for clients, you’ll make it effortless for customers to do business with you.

Food and Beverage 78

Food and Beverage Contracts Management Event Planning 78

QC Event School

APRIL 6, 2023

In this ULTIMATE Master List, we’ll give you ALL of our top recommended, in-house blog articles that are sure to provide all of the information you’re looking for. Then you’ve guessed it – the articles listed below were hand-picked just for you! One way or another, you’ve come to the right place!

Corporate Events 102

Corporate Events Social Media Consulting Event Planning 102

Planning Pod

JUNE 23, 2023

Whether you’re an event venue, a professional event organizer, or the de-facto event planner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.

Event Management 78

Event Management Management Speakers Contracts 78

EventBank Insights

JANUARY 22, 2019

Make sure it's all legal Drafting a contract for a short, temporary event is important to cover your bases should anything go wrong and you're not held liable for a third part (speaker's) actions or comments at the event. ? Choose a Venue ? Know your minimum and capacities of the venue ? Publish Articles on Local news ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

QC Event School

SEPTEMBER 1, 2022

In this article, we will discuss what a party planner does on a day-to-day basis and how you can become one! Additionally, they also handle all the logistics of the event, including contracts, vendor management, timelines, and schedules. Morning: You’ll start the day by arriving at the venue to set up. The Answer!

Social Media 103

Social Media Contracts Trade Shows Negotiating 103

Connect Your Meetings

AUGUST 7, 2019

He has published articles in Meetings and Conventions, Convene, Meeting Mentor magazine, Connect magazine, Plan-It Tennessee, The Meeting Professional, Meetings Focus and Successful Meetings magazines and as a guest columnist for The Tennessean and Nashville Business Journal. Website: michaelowen.info eventgenuity.com.

Negotiating 57

Negotiating Sponsorships Contracts 2019 57

Meeting Application

MAY 30, 2017

There’s a lot to manage: securing a venue, organizing all the food and drinks, and making sure you promote the event well enough that people show up – all while remaining on or under budget. Negotiation Is Key. Event planning can be a tricky thing.

Negotiating 65

Negotiating Contracts Travel Entertainment 65

Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. This mentality was beautifully articulated in an article by Joy S. Most planners answering them have no idea, while most of the venues and other sell-side suppliers are way too optimistic, with little to base it on.

2021 111

2021 Site Selections Contracts Venues 111

Eventtia

OCTOBER 10, 2023

This article will discuss online event solutions as part of event management software because they are the best choice for most events. Also, it will help you identify your event’s requirements and the non-negotiable capabilities for its success.

Negotiating 118

Negotiating Retail Financial Management 118

Eventsforce

JUNE 12, 2019

Eva the robot can move around a venue and locate guests using an advanced facial recognition system. Usually when events or meetings are cancelled, the party that signed the contract is responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier.

Tech 82

Tech Contracts Social Media Event Tech 82

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. For in-person events) secure your venue. Create a shortlist of potential venue. Negotiate details with the venue. Venue manager.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

QC Event School

APRIL 6, 2023

In this ULTIMATE Master List, we’ll give you ALL of our top recommended, in-house blog articles that are sure to provide all of the information you’re looking for. Then you’ve guessed it – the articles listed below were hand-picked just for you! One way or another, you’ve come to the right place!

Corporate Events 52

Corporate Events Social Media Consulting Event Planning 52

Event Planning BluePrint

MARCH 29, 2022

Not only can it help you learn the lingo to help you sell your services, but it can give you insight into how the pros handle things, like negotiations to help save their clients money. According to an article written by the NY Times , “You needn’t be a pit bull to get a bargain, she said. Great Advice. Event staffing. Sound design.

Negotiating 62

Negotiating Social Media Consulting Food and Beverage 62

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. This minimizes risk to your organization and brand.

Event Management 130

Event Management 2023 Management Healthcare 130

Endless Events

FEBRUARY 6, 2019

I actually reached out as part of an article I was writing for Meeting Mentor Magazine, I reached out to AV people all over the world asking them what their biggest gripes were, what they wanted their planners to know, what are the top things that you wish that your planners knew? Today we’re gonna be talking about s**t AV people say.

Contracts 105

Contracts Corporate Meetings Negotiating Venues 105

Eventtia

OCTOBER 9, 2023

This article provides a comprehensive event planning checklist to help you manage every detail for a successful event, from start to finish. What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Negotiate terms.

Event Planning 88

Event Planning Retail Social Media Speakers 88

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. Writing meaningful articles about niche topics or pain points in your industry will always have a strong impact on influencing brand identity.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

Endless Events

JULY 6, 2018

Subscribe to our blog and get useful industry insights from top #eventprofs via our podcasts, articles and free webinars! You can cultivate these experiences by choosing a good venue and by brainstorming in such a way that out-of-the-box learning is stimulated. We talk about trade show booth ideas and more in this week’s roundup.

Trade Shows 85

Trade Shows B2B Food and Beverage Social Media 85

Eventinterface

APRIL 15, 2017

Jenkins is also a lecturer on event industry topics, and has written numerous articles published in special events, meeting planning, public relation, marketing, consumer and media outlets – from print and broadcast to blogs and social media platforms. What is the most unique location you have ever planned an event at? In closing.

Entertainment 100

Entertainment Negotiating Retail Social Media 100

Endless Events

FEBRUARY 25, 2019

You may have also recently seen our article about the recent acquisition of Encore Event Technologies by PSAV. And I think that’s a great conversation to have and we kind of in the article, which we’ll post in the show notes. You can negotiate these contracts. Brandt Krueger: All of that was negotiable.

Event Tech 99

Event Tech Tech Negotiating Contracts 99

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. We also recommend checking out this article which provides a guide to some of the information your AV company will expect from you. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. Anything after the contract is begging.”.

Negotiating 81

Negotiating Contracts Wireless Events 81