MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. In today’s super-heated seller’s market, it pays to book venues as far out as possible. It’s easier than ever to lose a tentative hold on space in this compressed market. Know your must-have and nice-to-have amenities before you negotiate.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

Smart Meetings

SEPTEMBER 18, 2023

The leisure and MICE market time windows have started overlapping more intensively in the past 12 months so the earlier the better. Secrets for Seamless Transportation There’s no secret sauce for this. So many things can go wrong on a simple transportation service, your DMC must have bulletproof checklists for this specific task.

Meetings 105

Meetings Contracts Transportation Hotels 105

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Concessions Worth Asking For in 2024 As the market continues to be tight, planners don’t have quite as much power as they might in a down market, but experts are still finding areas where they can get some relief.

Contracts 92

Contracts Negotiating 2024 Hotels 92

Social Tables

JUNE 12, 2024

Transportation vendors. The layout of an event venue plays a prominent role in the transportation vendors required to accommodate attendees. Consider offering airport transportation or providing hotel shuttles for out-of-town events. Consider hiring a graphic designer for event marketing materials. Graphic designers.

Contracts 148

Contracts Food and Beverage Entertainment Venues 148

Canadian Special Events

JUNE 9, 2017

ground transportation. I always try to remind my clients about the fact that these riders are considered part of the legal binding contract and they are negotiable as long as we negotiate BEFORE SIGNING. Everything and I mean everything, is negotiable. This may include: hotel rooms. merchandise sales. Hospitality Riders.

Negotiating 40

Negotiating Contracts Entertainment Hospitality 40

Smart Meetings

SEPTEMBER 1, 2022

Underwood shared that, overall, hotel rates are up 38% since before the pandemic and properties are less likely to negotiate day rates or minimums than pre-Covid as they are under pressure from increased labor and operating costs. The other way a tight labor market impacts meetings is in transportation. Inflationary Realities.

Hospitality 52

Hospitality Management Negotiating Transportation 52

ePly

MARCH 18, 2024

From conception to post-event marketing, the planner has to be ready for nearly anything. Transportation: Transportation can include anything from shuttles to parking. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event.

Social Media 62

Social Media Transportation Speakers Negotiating 62

Smart Meetings

DECEMBER 29, 2021

During this webinar, Ludwig shows the many advancements meeting professionals may come into contact with in the near and distant future, such as second-floor public transport, futuristic venues and self-driving luggage. Harness the Power of Negotiation to Master Your Post-Covid Events Career. Post-Pandemic Clauses You Need to Know.

2021 52

2021 Negotiating Medical Meetings Contracts 52

Eventinterface

JUNE 28, 2016

“The meetings and event industry is easily affected by economic and political uncertainty, however it will take at least two years for the separation conditions to be negotiated and no one really knows what will happen,” said Al Wynant, co-founder and CEO of Eventinterface. Are you impacted by the Brexit?

Meetings 100

Meetings Negotiating Transportation Travel 100

Endless Events

AUGUST 22, 2018

And if you don’t understand the quote, it can be tricky to know how to negotiate on the price , or if you hold any power to negotiate whatsoever! Get started with negotiating AV prices by: Learning AV lingo. If you don’t see that piece of equipment on site, then you are in good standing to negotiate with your vendor.

Negotiating 209

Negotiating Contracts Transportation Events 209

QC Event School

JUNE 13, 2022

Negotiation Skills. Marketing Skills. 4 – Negotiation Skills as an Event Planner. In addition to communication skills, the ability to negotiate is another one of the must-have skills every event planner needs. The fact is, a decent portion of your job will involve negotiating with vendors, suppliers, and venues!

Negotiating 105

Negotiating Events Event Planning Management 105

EventMB

MAY 12, 2022

That gap in market intelligence was the impetus behind the startup he co-founded, Zartico , which collects and analyzes geolocation and anonymized credit card spending data to uncover traveler spend and movement patterns. a client requests. Data Collection Capability As A Differentiator.

Travel 91

Travel Trade Shows Negotiating Retail 91

PCMA Convene

JULY 29, 2022

The transportation and travel costs have prompted suppliers and planners alike to think critically about smarter ways of moving AV resources. Her AV provider rented equipment from the in-house company and negotiated pricing on their own. Planners should be asking questions — ‘What’s the situation in your market with labor?

2019 124

2019 Transportation Hospitality Travel 124

Smart Meetings

DECEMBER 13, 2018

MPU’s leadership is also focused on negotiating for new sources of revenue for planners. He is negotiating with transportation companies, as well. They see supporting independent planners as a way to increase market share,” Bruce said. Some CVBs have also offered to make up the difference. Recognizing Impact.

2019 89

2019 Meetings Insurance Negotiating 89

SmartMeetings

JUNE 16, 2020

For those sourcing events in the short-term, distancing and Centers for Disease Control and Prevention (CDC) guidelines are being built into the RFP, and it is believed there is more room for negotiation now than in future years. These situations are being handled more on a case-by-case basis. Concession Misconceptions.

Meetings 101

Meetings Contracts Insurance 2025 101

GEVME

OCTOBER 28, 2018

Remember that negotiation may take time. A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. What is a rider?

Negotiating 168

Negotiating Transportation Contracts Events 168

Smart Meetings

JUNE 21, 2023

VanDeventer suggested planners looking into all-inclusive campuses either negotiate a solution for access or communicate robustly about the rules in advance—or both. Everyone chips in and then we all had funny stories about going through customs and being questioned and negotiating taxes—it’s another complexity.”

2023 125

2023 Negotiating 2025 Education 125

GEVME

AUGUST 15, 2019

Having a skillful strategy helps to avoid overworking a week before the start of the event and becomes a negotiation advantage when talking with investors. Interest is growing in events that include the participation of event market professionals, along with engaging event sessions. The top 5 event marketing trends.

2020 219

2020 2019 Negotiating Technology 219

SpotMe Blog

MAY 31, 2023

You have to consider the costs of: Venue rental Catering Transportation and accommodation for attendees Marketing and promotion Staffing and event production Technology like Wi-Fi, audio/visual equipment, and live streaming The total cost can easily reach tens or even hundreds of thousands of dollars for large events.

2023 130

2023 Technology Event Apps Social Media 130

The Castle Group

SEPTEMBER 26, 2023

You are also aware that events, when executed successfully, are an essential part of your marketing mix. Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. and transportation options.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

QC Event School

SEPTEMBER 29, 2022

Moreover, they’re usually put on for the purpose of marketing or networking. As a corporate event planner, your client might hold macro events for the purposes of marketing their brand, product, or service. Know how to negotiate. How well you’re marketing your business to your target clientele, etc.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Eventinterface

MAY 4, 2017

That is why understanding the booking process is so important; not just the negotiation and contract phases, though those are crucial, but also minor details like ensuring you are booking the right entertainment for the conference or event, and the process of getting your talent involved. Know the Negotiation Process.

Entertainment 100

Entertainment Conference Negotiating Contracts 100

GEVME

OCTOBER 28, 2018

Remember that negotiation may take time. A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. What is a rider?

Negotiating 120

Negotiating Transportation Contracts Events 120

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. If you’re lucky, the event market will offer a variety of good venues. Also think over transportation and other logistical requirements. Knowing how to prepare a venue for an event is one of the key points in event planning.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

GEVME

APRIL 25, 2018

Whether it’s a celebration of your marketing team’s achievements, a new product launch, or taking one hundred team members on an incentive trip to Buenos Aires, all of these wonderful events can be considered corporate events. Do you think it’s important to build a memorable marketing campaign to promote a corporate event?

Corporate Events 224

Corporate Events Event Planning Trade Shows Social Media 224

EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

Event Planning 74

Event Planning 2019 Negotiating Social Media 74

Master the Event

FEBRUARY 11, 2024

A CVB is basically a marketing division for the city that they are in. A CVB will spend mind boggling marketing dollars to brand their city. Depending on your food and beverage and meeting requirements you may have some wiggle room as far as room rate negotiations. What exactly does branding a city mean?

Food and Beverage 40

Food and Beverage Meetings Hotels Negotiating 40

ePly

MARCH 26, 2024

Other factors to consider when selecting a venue include helpful on-site amenities, available parking, proximity to public transportation, and general ease of accessibility. Start by establishing a logical framework and direction for your marketing efforts with both the event sponsor and audience firmly in mind.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

TicketBud

MARCH 22, 2017

You will do this during the negotiation phase when you are locking in the artist. More commonly, you’ll be working with the artist’s agent- the agent typically handles all of their client’s bookings, and they’ll be able to work with you on scheduling, negotiations, and the contract process. (In Know the Negotiation Process.

Negotiating 65

Negotiating Travel Contracts Transportation 65

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. This involves negotiating with vendors, identifying cost-saving opportunities, and monitoring expenses to avoid overspending. People Skills: Events are for people, about people, and made by people.

Event Planning 62

Event Planning Financial Negotiating Education 62

Eventbase

FEBRUARY 12, 2020

According to an SAP Concur study , Millennials are the most common bleisure travelers taking 38 percent of trips but Baby Boomers and Gen Xers aren't far behind making up 31 percent of the bleisure market each. How can event managers appeal to the bleisure traveler? How can event managers appeal to the bleisure traveler?

Travel 52

Travel Negotiating Event Apps 2020 52

EventBank Insights

SEPTEMBER 19, 2019

Cost Capacity Location Transportation Wifi Amenities Ambiance Layout Insurance Timeframe. However, if you can be flexible on the date of the event, don’t be afraid to negotiate. Transportation and Parking. Another aspect to take into consideration is transport links to and from the event venue. Quick Reads.

Venues 106

Venues Insurance Transportation Negotiating 106

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. If you’re lucky, the event market will offer a variety of good venues. Also think over transportation and other logistical requirements. Knowing how to prepare a venue for an event is one of the key points in event planning.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Social Tables

NOVEMBER 23, 2017

They help establish a brand, market products, gain clientele, raise funds, and increase employee morale. Negotiate with vendors. If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business. Events serve an important business purpose.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

PCMA Convene

MARCH 14, 2018

Each year, along with the numbers we collect for the annual Meetings Market Survey , we ask respondents open-ended questions, including this one: What’s the biggest challenge facing the meetings industry?”. A lot of associations rely on events as an income stream and their viability is affected by the increase of events in the market.

Negotiating 86

Negotiating 2010 Travel Healthcare 86

Management Events

MARCH 22, 2022

Both Kochnev and Pindyuk have been doing extensive research on the Ukraine-Russia conflict over the past few years and are subject matter experts on the economic history of Eastern Europe, foreign trade, and financial markets. The Ukrainian city of Odesa, a major port and transport hub, ceased operations when the war began.

Financial 52

Financial Banking Government Transportation 52

SpotMe Blog

JUNE 13, 2023

Promotion and marketing: Spreading the word about your event to the right audience is key. Pharma meeting planners are experts in social media marketing, email campaigns, media partnerships, and more to maximize HCP attendance and participation. They can often negotiate better deals and availability.

Event Management 130

Event Management 2023 Management Healthcare 130