SevenEvents

OCTOBER 17, 2023

fixed costs include venue hire, insurance, and entertainment, while variable costs cover items like food and beverage as this will can change depending on the amount of guests that attend. some costs, such as the venue and essential equipment, should take priority, while others may be negotiable. 10% of your overall budget.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. And you don’t need expensive projection-mapping software.

Food and Beverage 66

Food and Beverage Contracts Negotiating Financial 66

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Attendease

FEBRUARY 14, 2019

Ensure every member of your event planning team negotiates with vendors and makes an effort to get better pricing. Things like long queues, limited food and beverage options, understaffing, and poor accessibility can make your events frustrating experiences. Poor budget accountability. Too many decision-making layers.

Corporate Events 186

Corporate Events Event Planning Food and Beverage Negotiating 186

Event Planning BluePrint

JANUARY 18, 2022

” Everyone gets the same plate of food, whether they like the sides or not. You can still negotiate the contract but the client should be responsible for all payments. . Access to Planning Software. Guest access to software. Food & beverage catering. Planning Guide includes. Checklists.

Consulting 112

Consulting Food and Beverage Contracts Sponsorships 112

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Negotiate with vendors. Use food as entertainment. Click To Tweet.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Hubilo Blog

AUGUST 27, 2018

It has also been made a lot effortless for event planners to handle the venues after the inception of venue management software in the market. Negotiation capabilities. · Food and Beverages. Any event is empty without a picture taken by attendees of food, desserts, and heart stealing beverages. Powder rooms.

Venues 80

Venues Management Food and Beverage Event Apps 80

Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Why food is the most important part of your event. Create an administrative plan.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Stova

MARCH 17, 2023

This can require specialized technology, as well as apps or software suites that need to be utilized by attendees, advertisers, and sponsors. They created workflows to automate their business processes through their event management software and offered these workflows platform-wide for all conferences and events.

2023 40

2023 Negotiating Food and Beverage Financial 40

Attendease

OCTOBER 19, 2021

We recently spoke to Lindsay Martin-Bilbrey, CEO at Nifty Method , about the concept of all-in-one event management software, why this concept is flawed, and what approach can tech providers and event planners take. It’s easier to buy in volume with everything under one roof because then you can negotiate. Procurement.

Event Management 356

Event Management Management Food and Beverage Tech 356

EncoreAPAC

JANUARY 17, 2022

“When you reduce the amount of people coming to the in-person meeting,” Johnsen says, “that can also reduce the food, beverage and travel costs.” The more rooms equals more leverage with negotiations. The in-person attendees can then use standard videoconferencing software, like Zoom , to connect with the remote participants.

Sponsorships 105

Sponsorships Food and Beverage Speakers Negotiating 105

Endless Events

JANUARY 26, 2018

This makes having an active social media presence a non-negotiable these days. If you need convincing that attendee tracking software embedded into event apps can be useful, check out these basic attendee facts. They also spend more than 4 hours in areas with live music, and more than half an hour looking for food and drinks.

Event Planning Tools 99

Event Planning Tools Event Planning Social Media Food and Beverage 99

SmartMeetings

DECEMBER 22, 2016

Smart Meetings regularly offers free webinars that cover a range of valuable topics, from contract negotiation to sourcing strategies. and a leader in the hospitality industry, shows you what to expect in the coming year, including food and beverage trends, business insights and meeting and event predictions.

Meetings 40

Meetings Food and Beverage Negotiating Contracts 40

Stova

MARCH 16, 2023

That means you will know the most efficient way to source your meeting venue, what event software to use, how to properly budget for your event, and finally how to measure your total meeting spend and return. For instance, “teaching everyone our new software” is not a goal from your meeting perspective. Speaking of which.

Management 40

Management 2023 Meetings Negotiating 40

PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. Much of Bizly’s appeal for Marjan Ghaffari, a senior procurement analyst for meetings, events, and travel for software company Informatica, is its visual presentation of properties. “I his building. The office’s conference space was flooded and unusable.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Eventmobi

JULY 5, 2023

Maintain open lines of communication with potential sponsors throughout the whole negotiation process. Bonus points if they provide food and beverage options. Book your personalized demo of EventMobi’s Event Management Software platform today! So how should you price your package? Communicate, communicate, communicate!

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Attendease

OCTOBER 19, 2021

We recently spoke to Lindsay Martin-Bilbrey, CEO at Nifty Method , about the concept of all-in-one event management software, why this concept is flawed, and what approach can tech providers and event planners take. It’s easier to buy in volume with everything under one roof because then you can negotiate. Procurement.

Event Management 195

Event Management Management Food and Beverage Tech 195

Planning Pod

FEBRUARY 6, 2024

Disadvantage : You usually have to pay for the purchase cost of these devices, so you should try to negotiate these costs when you’re in talks with a new payment processor. This is handy for processing day-of payments for food-and-beverage items or in-person payments on final invoice balances.

Financial 88

Financial Banking Food and Beverage Events 88

Eventtia

OCTOBER 9, 2023

It should be capable of delivering a seamless customer experience, accommodating expected online traffic, and integrating with your CRM and any other retail software solution if necessary. Some platforms offer advanced analytics, integrations with other software (like CRM systems), and customizable branding options. Negotiate terms.

Event Planning 88

Event Planning Retail Social Media Speakers 88

zkipster

MAY 5, 2022

“The UAE’s foresight in molding itself into a global hub with ample flight connectivity, hospitality capacity (both hotels and special venues, including remarkable desert locations like Sonara Camp ) and world-renowned catering and food and beverage mean that the region is top of the list for discerning hosts and groups of all sizes.”.

Hospitality 62

Hospitality Food and Beverage Hotels 2021 62

Planning Pod

JULY 9, 2021

When wedding planners and/or wedding venues are considering using our software, they often ask how Planning Pod compares to our competitors … that is, Planning Pod vs Aisle Planner vs Honeybook. We have done our very best to provide an honest and factual summary of their software applications and ours. Food-and-Beverage Management.

Food and Beverage 78

Food and Beverage Contracts Venues Management 78

SmartMeetings

DECEMBER 29, 2016

Being able to pinpoint what’s popular among attendees or navigate cutting-edge event management software makes meetings easier to plan and more engaging for guests. Take a few minutes to enroll in free event planning webinars that can teach you the finer points of contract negotiation, event technology and more.

Meetings 52

Meetings Food and Beverage 2017 Trade Shows 52

Social Tables

APRIL 22, 2019

Speed up your timeline with easy-to-use event planning software Get Started Free 3 event planning timeline creation tips 1. Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. Establish anchors. They’re events that can’t be moved.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Eventtia

JANUARY 11, 2022

You can start by estimating the following items: Venue rental, including additional costs like insurance Catering costs Furniture rental Event technology stack ( event registration software , event management platform , virtual event platform, etc. ) A/V equipment including live-streaming equipment Marketing collaterals Stage and decoration.

2022 62

2022 Event Management Management Food and Beverage 62

PCMA Convene

JUNE 30, 2016

I know where my negotiation points are, and where I can bring expenses down to create more value for the company.’”. For meeting professionals who work hard at building relationships and excel at negotiation, requiring sign-off from a procurement team — or even having procurement run the RFP process — can be a hard pill to swallow.

Negotiating 66

Negotiating Contracts Fashion Food and Beverage 66

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance. Lock down the event WiFi.

Insurance 122

Insurance Food and Beverage Venues Events 122

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. An easier way is to use an event CRM software that has a pipeline view so you can easily see all your leads at a glance by their status in your pipeline.

Venues 103

Venues Hospitality Contracts Events 103

Planning Pod

JULY 25, 2019

Summary: Learn about what event management software tools to look for. Before we take an in-depth look at some of the best event management software on the market today, let’s look at the basics of what event management software is, its benefits and how you would go about choosing from the many options available.

Event Management 112

Event Management Management 2019 Social Media 112

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Event planners are coordinators, organizers, moderators, and professional negotiators. Negotiation. Event planners must be skilled in the art of negotiation. The short answer is yes!

Negotiating 145

Negotiating Event Planning Education Venues 145

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance. Lock down the event WiFi.

Insurance 60

Insurance Food and Beverage Venues Events 60

Planning Pod

JULY 13, 2022

This is exactly what Laura Motes, event coordinator at Barber Vintage Motorsports Museum , and her team faced before they invested in Planning Pod’s all-inclusive museum venue management software. Solution: An all-in-one venue management software for museums that connects all of the necessary tools into a single easy-to-use platform.

Event Management 78

Event Management Management Contracts Venues 78

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Food How much will food cost? Consolidating technology into an end-to-end event automation platform. Should I Shop Around?

2023 40

2023 Food and Beverage Social Media Negotiating 40

Planning Pod

APRIL 12, 2020

But in our many years of planning events (and helping thousands of other event managers plan theirs through our event management software ), we have found that those three qualities – focus, preparation, diligence – are necessary traits in event organizers and team members if you are going to come close to planning a killer event.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Planning Pod

JULY 25, 2019

Summary: Learn about what event management software tools to look for. Before we take an in-depth look at some of the best event management software on the market today, let’s look at the basics of what event management software is, its benefits and how you would go about choosing from the many options available.

Event Management 60

Event Management Management 2019 Social Media 60

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.) Double-check all software and technology solutions.

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Event Industry News

JANUARY 22, 2020

Event professionals will be able to book non-traditional venues directly through their event management software (EMS) platform, thanks to an agreement announced today by Aventriand VenueBook. The Aventri/VenueBook partnership aims to create the first, all-in-one sourcing, negotiating and booking platform for group space. markets.

Food and Beverage 57

Food and Beverage Negotiating Meetings Contracts 57

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data.

Negotiating 141

Negotiating Sponsorships Social Media Venues 141