MeetingsNet

APRIL 8, 2021

In a virtual session run by Meeting Professionals International titled “Dynamics of the Hotel Sales Structure: What Planners Should Know,” hoteliers noted some of the biggest changes in how they will interact with their planner clients for the foreseeable future—and perhaps forever.

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Hotels Food and Beverage Contracts Trade Shows 121

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

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Negotiating Hotels Food and Beverage Venues 39

SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. In my experience, the cost to rent audiovisual equipment from a hotel or conference center is one of the more frustrating aspects of planning an event. See also : How to Master the Art of Negotiating.

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Negotiating Food and Beverage Meetings Contracts 52

SmartMeetings

JULY 28, 2023

For example, does everyone sign up with enough advance notice to meet the hotel’s deadline? What about the people who want to book a different hotel and just show up for the conference itself. Or, offer a joint conference/hotel fee that provides an overall discount versus booking separately.

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Food and Beverage Negotiating Contracts Hotels 96

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Read More : Why AI Might Mean Salvation for the Meeting Industry Payne believes in creating a custom contract for each client that addresses all hotel fees and surcharges.

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Contracts Negotiating 2024 Hotels 94

MeetingsNet

APRIL 3, 2023

Issues such as difficult negotiations, training novices, cost-saving measures, and pre-meeting attendee communications came to the fore in planners’ roundtable discussions at Pharma Forum 2023. For instance, one planner sent an RFP to a hotel in southern California and was given a price of $399 per guest room per night.

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MeetingsNet

NOVEMBER 21, 2023

As a result, the recent IMEX America show in Las Vegas had a breakout session featuring four planners with ideas on how to navigate the costs for food and beverage at meetings, and it was a standing-room-only affair. Make the hotel be specific for all items, or else you leave yourself open to an unpleasant surprise on the final bill.”

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Food and Beverage Contracts 2024 Hotels 69

Smart Meetings

MARCH 20, 2024

Gratuities Minimums for food and beverage. Read More: Top Legal Issues Meeting Profs Should Be Aware of in 2023 What To Leave Out Cohen has a few suggestions for the things you leave on the negotiation room floor of your contract: Your own personal liability for any issues caused by a guest, such as room damage, and noise complaints.

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Contracts 2024 Negotiating Food and Beverage 98

TicketBud

DECEMBER 13, 2023

Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. An early start means more time to shop around for bargains, establish partnerships and negotiate with vendors.

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Negotiating Financial Food and Beverage Sponsorships 113

MeetingsNet

NOVEMBER 8, 2022

. • Rather than group shuttles, ask attendees to use ride-share services like Uber to get themselves from the airport to the hotel or from the hotel to off-site venues. If there’s a mass-transit stop near your hotel, provide attendees with clear information on using the destination’s mass-transit options. Event-Tech.

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Transportation Food and Beverage Negotiating Hotels 95

Coterie Spark

APRIL 22, 2022

Want to find the perfect hotel for your next event or conference? That’s why we recommend letting experts, like the professional hotel sourcing team at Coterie Spark, manage your hotel sourcing. Once you finish searching for hotels, you also have to: Contact the venues. And the work doesn’t stop there.

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Venues Food and Beverage Negotiating Hotels 98

MeetingsNet

NOVEMBER 8, 2022

How to stretch your event budget for food and beverage, event tech, ground transportation, and venues. Almost half said they anticipate at least some increase in hotel room rates, while a similar percentage expect costs to rise for audiovisual and event tech services. Choice Cuts for Food and Beverage Savings.

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Food and Beverage Meetings Transportation 2023 59

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. For instance, if you like a certain hotel chain, consider approaching them about a yearly commitment. Remember…everything is negotiable! Consider multi-year agreements. Take your time.

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Negotiating Contracts Food and Beverage 2018 48

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” On the “high” side: Larger deposits up-front for hotel contracts. Hotels are offering a short hold time or none at all. Add-On Travel: Negotiate pre- and post-rates in the contracting stage.

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Contracts Negotiating Food and Beverage 2023 82

Master the Event

NOVEMBER 10, 2023

It’s no secret that hotel occupancies are at their lowest during the winter months (in the northern climate). This provides the meeting planner an opportunity to negotiate with a four or five star hotel where otherwise, say July or August, he or she may have had to negotiate with a three-star property. Transportation.

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Meetings Negotiating Food and Beverage Transportation 40

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. More than Ever, Communication is the Key.

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Contracts Negotiating Food and Beverage Hotels 122

Master the Event

FEBRUARY 11, 2024

Following that meeting, the CVB will then send out a request for proposal (RFP), usually to hotels first, indicating how many rooms you are seeking and for how many days (otherwise known as room nights) plus any food and beverage and meeting room requirements. Then the hotel salespeople get to work.

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Food and Beverage Meetings Hotels Negotiating 40

Endless Events

NOVEMBER 15, 2022

More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Higher Food and Beverage Costs. Global crises, such as the pandemic and the war in Ukraine, have dramatically affected the costs of food and beverages. in the last year.

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2023 Food and Beverage 2022 Sustainability 122

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. And if you miss on your first-choice hotel, you could end up paying higher room rates. Also remember that the hotel industry is awash with new salespeople hired after the pandemic. This is valuable data for future negotiations. •

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Venues Negotiating Food and Beverage Contracts 52

Smart Meetings

NOVEMBER 1, 2021

You might want to take a second look at big city venues, where the access is convenient, amenities are abundant and hotel partners are eager to welcome you back. We are currently seeing mostly small corporate and association groups using the hotel with a primary goal of reconnecting with either customers or their own associates.

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Food and Beverage Venues Hotels Telecommunications 111

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

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Food and Beverage Venues Transportation Contracts 166

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

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Venues Negotiating Food and Beverage 2023 40

Velvet Chainsaw

JUNE 29, 2016

Develop a list of prioritized concessions (value adds), just like you would for hotel negotiations. Other than food/beverage and audio visual/production, it’s the third most valued investment of your attendee value proposition. Post-Event Content Marketing – Participate in a scheduled replay.

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MeetingsNet

MAY 23, 2023

Heading up the list is food and beverage, where 55 percent of planners have dealt with costs that are at least 10 percent higher than they were one year prior. Even meeting space—a line item that was ripe for negotiation before the pandemic—is far tougher to get at favorable cost.

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2024 Food and Beverage 2023 Negotiating 59

SmartMeetings

NOVEMBER 2, 2016

Faced with the challenges of curbing costs and providing attendees with special experiences, planners often negotiate for complimentary guest rooms, suite upgrades, rebooking options and other concessions while negotiating an RFP. But they’re expensive, so it’s best to negotiate.

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Hotels Negotiating Food and Beverage Contracts 40

Planning Pod

AUGUST 14, 2023

If you’re unsure where to start, provide forms or surveys during the event registration process so guests can easily enter their dietary needs, meal preferences, and other key details, such as food allergies. You don’t want to run out of food halfway through your event, so take steps to ensure you have plenty of food available.

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Food and Beverage Contracts Management Event Planning 78

MeetingsNet

NOVEMBER 8, 2022

This would obviously eliminate costs associated with travel, hotel, and F&B. Anticipate spending more time researching vendors and negotiating on price. Go conservative with hotel room blocks. Premium food options. For example, do you really need to hold that meeting off-site and in person? Leverage your vendors.

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Food and Beverage Meetings Transportation Consulting 59

Master the Event

FEBRUARY 10, 2024

Four of the Top Areas That Corporate Meeting Planners Review Are: The Times That Your Meeting Will Occur – a lot of corporate meeting planners have been able to save money on the hotel portion of their meeting by negotiating room rates and whether or not they can be lowered by moving their meeting two different days of the week.

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Corporate Meetings Meetings Transportation Food and Beverage 40

SmartMeetings

MARCH 17, 2020

In the basement of that same hotel, a sales manager sips her coffee anxiously, waiting to begin the Daily Business Review. She is going to be met head-on by the revenue manager, the food and beverage director, and possibly even her colleagues in group sales. Planners are receiving fewer quality responses from hotels.

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Hotels Food and Beverage Negotiating 2006 94

Event Leadership Institute

JULY 28, 2021

Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract. For hotels that have yet to reopen, give them a deadline after which the planner will assume the contract is canceled.

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Contracts Negotiating Food and Beverage Hotels 80

Smart Meetings

DECEMBER 11, 2018

Most properties will negotiate for a lower price if they can lock in the business for two or three years. Food and Beverage. Modify your menus: It’s sad but true that food is often wasted at meetings. Meeting professionals and hotels err on the side of more to ensure no one goes hungry. Contracting.

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Food and Beverage Negotiating Contracts Speakers 88

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. With VR, planners can cut out travel, hotel stays and transportation expenses.

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Food and Beverage Contracts Negotiating Financial 68

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

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Food and Beverage Venues Transportation Contracts 120

Connect Your Meetings

APRIL 11, 2019

Catering is often the largest part of a master account, but many planners accept inflated prices, unrealistic minimums, setup fees and other charges without negotiation. This session will help planners see where the profit centers are and where there are more leverage and latitude in negotiating group catering. Register for Webinar.

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Negotiating Food and Beverage Hotels Meeting Planning 51

Smart Meetings

MARCH 28, 2022

We’ll delve into a condensed review to address what and what not to include in your venue contract, as well as negotiation tactics and what can potentially trigger a force majeure. Deciding the “choice of law provision,” or what state and who gets legal jurisdiction, may come down to common law negotiations, Sheaks said.

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Contracts Insurance Negotiating Government 78

Planning Pod

JANUARY 17, 2017

Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road. Negotiate contracts with ferocity.

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Food and Beverage Negotiating Contracts Hotels 133

Bizzabo

AUGUST 13, 2018

Lodging Accommodations: If the venue is not located within a hotel, there needs to be suitable lodging accommodations within a reasonable distance of the event. If the venue is not within walking distance, check to see if the hotel will provide a shuttle service. Don’t be afraid to negotiate! Food and Beverage: Parched throats?

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Venues Conference Food and Beverage 2014 115