SmartMeetings

JULY 28, 2023

For example, does everyone sign up with enough advance notice to meet the hotel’s deadline? What about the people who want to book a different hotel and just show up for the conference itself. Or, offer a joint conference/hotel fee that provides an overall discount versus booking separately. Our quick save?

Food and Beverage 97

Food and Beverage Negotiating Contracts Hotels 97

MeetingsNet

APRIL 8, 2021

On Global Meetings Industry Day, hospitality-sales veterans detailed how availability, contracting, and staffing will be different for meetings after the pandemic. First, Karen Hamilton, CMP, vice president of global sales for Red Lion Hotels Corp., To make it work, “the concept of shared responsibility is very important.

Hotels 121

Hotels Food and Beverage Contracts Trade Shows 121

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. For instance, if you like a certain hotel chain, consider approaching them about a yearly commitment. Some vendors give unreasonably short time frames to review a contract.

Negotiating 48

Negotiating Contracts Food and Beverage 2018 48

Connect Your Meetings

MARCH 21, 2018

Register for “Banquets and Catering: An Insider’s Approach to Food and Beverage” Have you ever wondered how can hotels charge $120 or more for a gallon of coffee? You’ll learn how to negotiate catering pricing, service charges and fees to deliver immediate savings to your company or organization.

Food and Beverage 53

Food and Beverage Negotiating Hotels Meeting Planning 53

SmartMeetings

JANUARY 2, 2018

The resort fee—a daily charge tacked onto a hotel or resort room rate for services guests may or may not want—began there about eight years ago. hotel market collected an estimated $2.7 Some hotels now charge for early check in and late check out. Hotels in major cities such as San Francisco call their daily fee an “urban fee.”

Negotiating 56

Negotiating Hotels Food and Beverage Contracts 56

SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. In my experience, the cost to rent audiovisual equipment from a hotel or conference center is one of the more frustrating aspects of planning an event. See also : How to Master the Art of Negotiating.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

Contracts 83

Contracts Negotiating Food and Beverage 2023 83

MeetingsNet

NOVEMBER 21, 2023

As a result, the recent IMEX America show in Las Vegas had a breakout session featuring four planners with ideas on how to navigate the costs for food and beverage at meetings, and it was a standing-room-only affair. McKinnon also implored planners to “get the term ‘prevailing rates’ out of your contracts.

Food and Beverage 69

Food and Beverage Contracts 2024 Hotels 69

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. More than Ever, Communication is the Key.

Contracts 122

Contracts Negotiating Food and Beverage Hotels 122

TicketBud

DECEMBER 13, 2023

Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. An early start means more time to shop around for bargains, establish partnerships and negotiate with vendors.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Joshua Grimes, president of Grimes Law Offices LLC, says that in his experience, cruise lines tend to be less flexible than hotels and resorts. Are alcoholic beverages included?

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

Event Leadership Institute

JULY 28, 2021

If you or your organization require expert assistance, you should contract the services of a professional. Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract.

Contracts 80

Contracts Negotiating Food and Beverage Hotels 80

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. And if you miss on your first-choice hotel, you could end up paying higher room rates. Also remember that the hotel industry is awash with new salespeople hired after the pandemic. This is valuable data for future negotiations. •

Venues 52

Venues Negotiating Food and Beverage Contracts 52

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Planning Pod

AUGUST 14, 2023

If you’re unsure where to start, provide forms or surveys during the event registration process so guests can easily enter their dietary needs, meal preferences, and other key details, such as food allergies. You don’t want to run out of food halfway through your event, so take steps to ensure you have plenty of food available.

Food and Beverage 78

Food and Beverage Contracts Management Event Planning 78

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Food and beverages. These include: Budget.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. With VR, planners can cut out travel, hotel stays and transportation expenses.

Food and Beverage 69

Food and Beverage Contracts Negotiating Financial 69

MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. When meetings are canceled, the group that signed the contract is typically responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. I doubt it."

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Most properties will negotiate for a lower price if they can lock in the business for two or three years. Food and Beverage. Daily analysis will help to spot discrepancies in the moment.

Food and Beverage 79

Food and Beverage Negotiating Contracts Speakers 79

SmartMeetings

NOVEMBER 2, 2016

Faced with the challenges of curbing costs and providing attendees with special experiences, planners often negotiate for complimentary guest rooms, suite upgrades, rebooking options and other concessions while negotiating an RFP. But they’re expensive, so it’s best to negotiate.

Hotels 40

Hotels Negotiating Food and Beverage Contracts 40

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Food and beverages. These include: Budget.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

SmartMeetings

MARCH 17, 2020

In the basement of that same hotel, a sales manager sips her coffee anxiously, waiting to begin the Daily Business Review. She is going to be met head-on by the revenue manager, the food and beverage director, and possibly even her colleagues in group sales. Planners are receiving fewer quality responses from hotels.

Hotels 96

Hotels Food and Beverage Negotiating 2006 96

Planning Pod

JANUARY 17, 2017

Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road. Negotiate contracts with ferocity.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

SmartMeetings

APRIL 19, 2017

Convention Services Manager , a venue’s (usually a hotel) point person for coordinating major events and conventions. Director of Sales at a venue, usually who will be negotiating your contract with. Food & Beverage , used when talking generally about providing, well food and beverages.

Food and Beverage 66

Food and Beverage Meetings Contracts Negotiating 66

Bizzabo

AUGUST 13, 2018

Lodging Accommodations: If the venue is not located within a hotel, there needs to be suitable lodging accommodations within a reasonable distance of the event. If the venue is not within walking distance, check to see if the hotel will provide a shuttle service. Don’t be afraid to negotiate! Food and Beverage: Parched throats?

Venues 115

Venues Conference Food and Beverage 2014 115

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Negotiate with vendors. Use food as entertainment. Click To Tweet.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Keep F&B Simple.

Financial 74

Financial Insurance Meetings Food and Beverage 74

SmartMeetings

JULY 25, 2019

The cost is normally cheaper for the company and as guests don’t have to buy their own food and drinks, there are fewer out-of-pocket costs for them. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate.

Negotiating 64

Negotiating Transportation Contracts Insurance 64

SmartMeetings

DECEMBER 22, 2016

Smart Meetings regularly offers free webinars that cover a range of valuable topics, from contract negotiation to sourcing strategies. Problem Contract Clauses and How to Avoid Them. Improving Contract Negotiation Skills. These are a few of our most popular webinars from 2016. 2017 Hospitality Trends.

Meetings 40

Meetings Food and Beverage Negotiating Contracts 40

PCMA Convene

APRIL 2, 2018

He worked the phones in a rush, trying to clinch local hotel meeting rooms on short notice. But the phone-tag negotiations moved at the speed of molasses. You’d leave voicemails and hope they’d call you back, then end up with 10 phone calls between the RFP and the contract. his building. Bizly has a wrapper.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

The Castle Group

MARCH 2, 2021

Consult convention and visitors’ bureaus and travel partners for local updates and work closely with your hotel reps to ensure that the optimum health, safety and sanitation protocols, room layouts and capacity limits are met. When sourcing an in-person meeting destination and venue, safety and security should be paramount. See below!

Food and Beverage 94

Food and Beverage Hotels Negotiating Event Apps 94

Event Leadership Institute

AUGUST 5, 2019

Unlike hotels and conference centers who live and die on event and meeting business, alternative venues want the additional revenue your event brings, but their first priority is always their core business, which can often make them seem, well, un-friendly. Ironically, food and beverage may not be allowed in the galleries where the art is.

Food and Beverage 55

Food and Beverage Insurance Contracts Negotiating 55

PCMA Convene

MARCH 7, 2017

Better contract negotiations. Increase in what we budget for food and beverage, and managing other costs more closely. Use of more airport hotels with complimentary shuttle vs. booking private car service. • Use of more airport hotels with complimentary shuttle vs. booking private car service. •

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

zkipster

MAY 5, 2022

“The UAE’s foresight in molding itself into a global hub with ample flight connectivity, hospitality capacity (both hotels and special venues, including remarkable desert locations like Sonara Camp ) and world-renowned catering and food and beverage mean that the region is top of the list for discerning hosts and groups of all sizes.”.

Hospitality 62

Hospitality Food and Beverage Hotels 2021 62

Eved

JULY 3, 2017

This report will provide total spend by category, such as Decor, Food and Beverage, Transportation, etc. You may want to compare it to budgets, forecasts, or contracts to ensure that you aren’t overspending, or to ensure that you’re capturing all of your spend. Is there a contract opportunity with this hotel chain?

Contracts 40

Contracts Meetings Negotiating Food and Beverage 40

PCMA Convene

AUGUST 29, 2016

These days, we expect free Internet access in many of the places where we spend time: Airports, hotel lobbies, coffee shops. Is there a more seamless way for planners to negotiate the price of Wi-Fi for their next meeting — and make sure that wireless service lives up to expectations? . “Essentially, the internet is free.

Management 75

Management Wireless Food and Beverage Negotiating 75