Event Planning BluePrint

FEBRUARY 9, 2024

It’s the compass that guides every decision you make, ensuring that your event skills shine but also align with the client’s financial goals. It shows your vision in numbers and ensures that your event is financially feasible. These can range from venue hire to entertainment, catering, and decoration.

Management 62

Management Negotiating Financial Entertainment 62

SmartMeetings

JANUARY 2, 2018

I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com. ” Kear also advises that planners bring along their financials from previous years’ events to show their hotel spend and P&L.

Negotiating 66

Negotiating Hotels Food and Beverage Contracts 66

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Budgeting and Financial Acumen Financial savvy is key to successful event planning. Venue Selection and Management The choice of venue can make or break an event.

Event Planning 62

Event Planning Financial Negotiating Education 62

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Stova

AUGUST 24, 2023

Conduct comprehensive research to identify potential venues, suppliers, and vendors that align with your budget. Compare quotes, negotiate pricing, and evaluate the value each vendor brings to the event. Create a Detailed Budget Breakdown Creating a detailed budget breakdown is non-negotiable.

Negotiating 52

Negotiating Financial Sustainability Entertainment 52

StraussCA

MARCH 7, 2024

Tip #1: Get Smart with Financial Management Efficient event planning within budget constraints begins with a thorough financial assessment. For instance, associations can negotiate favorable deals with event venues or suppliers to reduce costs without compromising on quality.

Event Planning 52

Event Planning Social Media Financial Sponsorships 52

Eventmobi

JUNE 16, 2023

It lets you: Diversify revenue streams Increase financial stability Grow your program offerings Attract new members (with non-member/blended events) Diversify revenue streams Say you have 2,000 writers each paying $150 in dues every year. Non dues revenue is more than a temporary financial boost. a sense of security.

Sponsorships 195

Sponsorships Financial Social Media Conference 195

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Smart Meetings

NOVEMBER 1, 2021

You might want to take a second look at big city venues, where the access is convenient, amenities are abundant and hotel partners are eager to welcome you back. In the past several weeks, we have welcomed tech companies, financial, a crypto-currency group , realtors and association business. Planning your return to in-person?

Food and Beverage 111

Food and Beverage Venues Hotels Telecommunications 111

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. It’s crucial to monitor expenses closely and adhere to the budget to ensure financial stability.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Event Planning BluePrint

MARCH 15, 2024

Defining the Role of an Event Planner Event planners are the architects behind successful events, shouldering responsibilities that range from selecting the perfect venue to managing vendors, overseeing budgets, coordinating timelines, and solving unforeseen issues.

Event Planning 62

Event Planning Negotiating Education Social Media 62

Event Planning BluePrint

FEBRUARY 3, 2024

The Event Planner’s Toolkit: Skills and Attributes Communication and Negotiation Clear communication is the cornerstone of event planning. You’ll be the liaison between vendors, venues, clients, and sometimes, even the guests. Negotiation skills are equally important.

Event Planning 62

Event Planning Negotiating Social Media Trade Shows 62

SevenEvents

OCTOBER 17, 2023

step 1: define your event objectives before delving into the financial aspect of your event, it’s crucial to have clear objectives. fixed costs include venue hire, insurance, and entertainment, while variable costs cover items like food and beverage as this will can change depending on the amount of guests that attend.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

EventBank Insights

SEPTEMBER 19, 2019

Finding the right venue can make or break an event, so it’s important that you find the perfect venue to house your event. But how do you find the perfect event venue? So, although finding the perfect venue will always take time, it doesn’t always have to feel overwhelming. Quick Reads.

Venues 106

Venues Insurance Transportation Negotiating 106

EventMB

JUNE 8, 2022

Event industry trade shows such as IMEX in Frankfurt present a unique opportunity to showcase new venue openings. Politicians and policymakers are keen to discuss their visions for attracting delegates to their destinations, while planners seek out the latest and most impressive new venues.

Retail 147

Retail 2028 2024 Trade Shows 147

PCMA Convene

APRIL 25, 2024

I hope professional organizations bear this in mind when they choose conference venues.” The financial penalty for canceling was steep — almost half a million dollars. “I am saying this out loud because there are a lot of people in a similar situation to me who do not have the platform or comfort to say such things. Gerard said.

Meetings 90

Meetings 2024 Contracts Healthcare 90

Expo Pass

MARCH 22, 2023

From venues to staffing and all the details in between, it can almost feel like you’re about to burst from thinking about it all. Use that to make decisions about advertisement, venue design, speaker selection, and even catering. We recommend choosing your venue first, as this will have a huge impact on the rest of your budget.

Event Planning 134

Event Planning Speakers Venues Negotiating 134

The Castle Group

SEPTEMBER 3, 2021

At Castle, we are continually consulting with our clients to help them make the best decisions for their stakeholders, achieve their meeting goals and mitigate financial loss.

Meetings 97

Meetings Negotiating Contracts Financial 97

SmartMeetings

JUNE 3, 2019

When searching for a venue, securing a property with in-house catering gives planners some elbow room—financially and in menu customization. It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options. Savvy Contract Negotiations.

Food and Beverage 80

Food and Beverage Contracts Negotiating Financial 80

The Planner's Lounge

APRIL 28, 2023

You realize that their dream and financial reality are MILES apart. Most couples will have elements that are most important to their vision and the budget can be rearranged to give them their non-negotiables, and then costs can be cut elsewhere. Some venues will require the couple to obtain a policy to use their space.

Management 59

Management Insurance Negotiating Financial 59

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Stova

MARCH 17, 2023

They have the tools to enable teams of planners to negotiate rates on event costs, they can speed up venue sourcing processes and they provide visibility and analysis into event spend. They scheduled quarterly business reviews with their top 100 accounts to review the impact they have had on negotiated cost savings.

2023 40

2023 Negotiating Food and Beverage Financial 40

Velvet Chainsaw

APRIL 13, 2020

The previous low for occupancy was during the financial crisis in 2009 when occupancy was 55 percent. The timing of recovery is going to be dependent on consumers and businesses having confidence that our cities and venues are safe again. Occupancy for the year is expected to hit an all-time low of 43 percent. Do the Right Thing.

Contracts 398

Contracts 2009 Hotels 2020 398

GEVME

MAY 21, 2018

Think about the ways to minimize expenses through sponsorships ; price negotiations; and partnerships with suppliers, vendors, or venue hosts. If you’re planning a charity gala or a holiday celebration, there is definitely a need for some decorations at the venue. Benefit from sponsorship packages.

Corporate Events 214

Corporate Events Sponsorships Negotiating Social Media 214

SpotMe Blog

MAY 31, 2023

You have to consider the costs of: Venue rental Catering Transportation and accommodation for attendees Marketing and promotion Staffing and event production Technology like Wi-Fi, audio/visual equipment, and live streaming The total cost can easily reach tens or even hundreds of thousands of dollars for large events.

2023 130

2023 Technology Event Apps Social Media 130

Event Leadership Institute

JULY 28, 2021

Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract. Now there are a slate of new issues to deal with—and the venues themselves may or may not have reopened.

Contracts 80

Contracts Negotiating Food and Beverage Hotels 80

Eventtia

OCTOBER 10, 2023

For instance, if you’re following the model of Campari Group, tools for managing budgets or other financial considerations become paramount. Also, it will help you identify your event’s requirements and the non-negotiable capabilities for its success. Negotiate pricing, review legal stipulations, and assess technical requirements.

Negotiating 118

Negotiating Retail Financial Management 118

Eventmobi

JULY 5, 2023

After all, with the right sponsors, you’ll not only receive financial support but also: Establish valuable partnerships Enhance your brand visibility Add credibility to your event And so much more! Instead, try asking yourself: what part of my event requires financial support? The right ideas = the right sponsors. Going virtual?

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

InGo

JUNE 22, 2021

Find an affordable venue A fundamental part of event planning is finding the right location. When researching a venue, you’ll want to keep in mind the necessary benefits you need for the event while finding the most cost-effective option.

Event Planning 52

Event Planning Negotiating Social Media Venues 52

QC Event School

MAY 20, 2021

Since the beginning of the global pandemic, the event industry has seen a substantial financial loss, and many vendors and venues have gone out of business. Contract negotiations and securing new vendors. Online venue tours. However, I do see a lot of value in placing bottles of hand sanitizer around the venue.

Event Planning 105

Event Planning Negotiating Contracts Financial 105

SmartMeetings

JUNE 16, 2020

In the fifth of FICP’s new virtual education series, Financial & Insurance Professionals (FICP) Chats, more than 200 participants explored how to book group business for future meetings, including immediate adjustments for events, and how those were not being written into RFPs for the long-term. Concession Misconceptions.

Meetings 119

Meetings Contracts Insurance 2025 119

Smart Meetings

NOVEMBER 9, 2018

Financial Risks. If a hotel or venue cancels, it can derail an entire event. Likewise, there is always the question of what compensation the venue expects. A contract is an allocation of who assumes the financial risk of things happening,” she said. The most common risk in the meetings industry is cancellations.

Risk Management 65

Risk Management Management Contracts Insurance 65

Social Tables

AUGUST 10, 2023

It’s also important for prospective event planners to understand that while the field can be financially rewarding, it can also be demanding and stressful. They may help with everything from choosing the venue and selecting vendors to coordinating the ceremony and reception. Learn how to negotiate contracts.

Trade Shows 78

Trade Shows Insurance Corporate Events Negotiating 78

Eventscase Blog

OCTOBER 24, 2023

The Financial Aspect: How Much Do Corporate Event Planners Make? Attending trade shows, and finding networking opportunities, assures that you don’t miss out on trends and possible big business opportunities. It’s important to be continuously learning in this field, to adapt to everything that comes your way.

Corporate Events 97

Corporate Events Trade Shows Event Management Event Planning 97

Eventscase Blog

NOVEMBER 9, 2022

Last but not least, we are most grateful to have received financial backing from our investors once again! Coinciding with our anniversary, negotiations began to achieve this latest round of investment that we have made public this week. NEW ROUND OF FUNDING. A networking lunch will soon follow to cap off the day’s agenda.

2022 52

2022 Negotiating Social Media Tech 52

EventSource

NOVEMBER 1, 2021

Creating a budget will keep you on track both financially and mentally. It’s a good idea to break up your budget into different categories, including the venue , vendors, attire, and more. . A good way of “trimming the fat” is to get honest with what are your non-negotiables as opposed to your wishes.

Negotiating 108

Negotiating Contracts Financial Hotels 108

Smart Meetings

SEPTEMBER 1, 2022

They negotiate for higher wages, improved benefits including retirement plans and family healthcare, job training, due process and safety concerns. The financial benefits of union membership have been recorded several times. Unite Here created FairHotel to assist meeting and event planners in choosing a union hotel or venue.

Hospitality 98

Hospitality Contracts Hotels Healthcare 98