SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 95

Contracts Negotiating 2024 Hotels 95

Event Farm

MAY 5, 2021

As pandemic conditions continue to change, do you feel that you must wade through wave after wave of information to seek answers and solutions to plan safe live events? Ryan Costello, co-founder of Event Farm, unveiled and walked us through the Playbook during the third event in our series on Pandemic Compliance and Safety at Live Events.

2021 306

2021 Event Planning Insurance Transportation 306

MeetingsNet

NOVEMBER 8, 2022

How to stretch your event budget for food and beverage, event tech, ground transportation, and venues. The costs of holding a meeting or convention have skyrocketed, but most planners find their budgets just aren’t budging—at least, not enough. Need to Cut the Meeting Budget? Take a Swipe at Event-Tech Costs.

Food and Beverage 59

Food and Beverage Meetings Transportation 2023 59

MeetingsNet

FEBRUARY 7, 2023

A recent survey takes the pulse of meeting planners, asking about budgets, contracts, airfares, virtual meetings, and more. If higher costs are your challenge when executing events, one thing is for sure: You’re not alone. Contracts: The survey asked planners about their number-one concern when negotiating a contract.

Negotiating 105

Negotiating Contracts 2023 2022 105

Eventinterface

JUNE 28, 2016

Will this Brexit cause uncertainty for the meetings and event industry, or will it be business as usual? ” Wynant said an immediate impact could be seen related to production cost for international planners hosting events and conferences in the UK related to the significant fall in the pound’s exchange rate.

Meetings 100

Meetings Negotiating Transportation Travel 100

Event Marketer

FEBRUARY 22, 2024

The good news for event marketers, however: Despite the year’s travel speed bumps and forecasts, many events and trade shows (CES 2024, included) are reporting they are back to pre-pandemic attendance levels. Bleisure’ is influencing how your event attendees are booking travel. percent increase in hotel rates.

2024 107

2024 Travel Trade Shows 2023 107

Eventscase Blog

MAY 9, 2024

When it comes to event planning, one of the first questions that arises is: what are the costs of organising events? The answer is not simple and varies considerably depending on numerous factors , from the size of the event to the location chosen. Venues in premium locations or in major cities tend to cost more.

Negotiating 52

Negotiating Insurance Technology Entertainment 52

SmartMeetings

JUNE 16, 2020

Editor’s Note: This is part of a series reporting on FICP Chats about the future of meetings. For the short-term, request for proposals ( RFPs ) do not look dramatically different, if they’re being submitted at all, but there is great optimism that event disruptions and “new normal” considerations will not persist into future-year events.

Meetings 105

Meetings Contracts Insurance 2025 105

Master the Event

FEBRUARY 11, 2024

There’s no doubt that a meeting and event planner wants a CVB (Convention and Visitors Bureau) to assist them with their planning needs when bringing a group or convention to a particular city. It’s their job to promote their city in such a way that a meeting and event planner wants to bring their group to the CVB’s city.

Food and Beverage 40

Food and Beverage Meetings Hotels Negotiating 40

Smart Meetings

JUNE 19, 2023

How music sets the tone for an event Events are about bringing many different types of people together. Not everyone at an event will speak the same language. Events will be attended by drastically diverse groups of people, even if they are in the same industry. The answer is obvious—music.

Contracts 95

Contracts Transportation Negotiating Events 95

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Meeting Rooms.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

MeetingsNet

NOVEMBER 8, 2022

It can be tempting to chip away at the event budget with small changes—and you should. For example, do you really need to hold that meeting off-site and in person? For board meetings and other smaller business events, is a virtual meeting an option? Also, take a hard look at your entire meeting program.

Food and Beverage 59

Food and Beverage Meetings Transportation Consulting 59

Cvent: Event Marketing

MARCH 7, 2019

Ground transportation accounts for just five percent of a meeting planner’s budget, but it represents 30 percent of the aggravation they experience in planning and managing an event. miMeetings offers the following features to make life easier for event planners: Event Ground Transportation Sourcing.

Transportation 28

Transportation Negotiating Fashion Management 28

Smart Meetings

DECEMBER 13, 2018

Three weeks after Hyatt Corporation confirmed that it would cut planner commissions, thereby following the lead of three other large hospitality companies, Meeting Planners Unite held its first conference in Washington, D.C. MPU’s leadership is also focused on negotiating for new sources of revenue for planners.

2019 70

2019 Meetings Insurance Negotiating 70

SpotMe Blog

MAY 31, 2023

Hosting successful in-person events with thousands of attendees after almost 3 years of virtual-only can feel daunting. A staggering 78% of businesses using an event app attribute their positive event ROI to these digital tools. But how can you make the most of your event app to make a substantial profit?

2023 130

2023 Technology Event Apps Social Media 130

SmartMeetings

AUGUST 8, 2019

In a Smart Meetings exclusive webinar , Catherine Chaulet, president of Global DMC Partners, shared eight safety tips for your next intercontinental meeting. Whether you are planning a domestic or international meeting, attendee security is the top priority. Before the event, do a pre-assessment. Negotiate Carefully.

Meetings 75

Meetings Negotiating Travel Contracts 75

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. However, flexibility and asking the right questions will help you book the right property for your event. The most obvious way to avoid meeting room rental costs, AV, décor, etc., is to hold the meeting on site at the office.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

PCMA Convene

JULY 29, 2022

Event planners and providers are looking for ways to mitigate the ballooning costs go audiovisual services. The transportation and travel costs have prompted suppliers and planners alike to think critically about smarter ways of moving AV resources. Jacob Slaton Photography). Inflation hit a four-decade high of 9.1

2019 125

2019 Transportation Hospitality Travel 125

Smart Meetings

DECEMBER 15, 2023

At the annual event, West Coast association professionals gather for an expansive tradeshow, business solution appointments, education programs and networking to close out the year with a festive twist. “Our This year’s Seasonal Spectacular took place from Tuesday, Dec. 12 to Wednesday, Dec. in their official welcome.

Trade Shows 96

Trade Shows 2023 Education Negotiating 96

Smart Meetings

SEPTEMBER 1, 2022

A team of event experts from Leo Events —Principal Kent Underwood, Principal Kevin Brewer and Senior Vice President Amy Manzanares (a Smart Women in Meetings winner)—led a lively discussion at Smart Meetings 3-Day Experience in Nashville about the ups and downs of prices of everything from cooking oil to copper.

Hospitality 52

Hospitality Management Negotiating Transportation 52

MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. When meetings are canceled, the group that signed the contract is typically responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. I doubt it."

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

MeetingsNet

MAY 13, 2022

The web of business relationships needed to deliver a successful event is large and critical. Even as in-person events return, many planners will find that building supplier relationships remotely is more necessity than ever. Here is some of the online meeting advice from those the researchers call “expert trust builders.”.

Trade Shows 98

Trade Shows Negotiating Transportation Meeting Planning 98

Smart Meetings

DECEMBER 29, 2021

There’s a lot of information out there about how to better your career as a meeting professional. Throughout the year, Smart Meetings has invited professionals from different corners of the event planning world to impart their knowledge. One Step Ahead, Predicting the Future of Event Technology.

2021 52

2021 Negotiating Medical Meetings Contracts 52

PCMA Convene

MARCH 6, 2019

In the 28th Annual Meetings Market Survey, respondents listed rising food and beverage costs as a major challenge. As part of the 28th Annual Meetings Market Survey, we asked respondents a handful of open-ended questions, including: “What is the biggest challenge facing the meetings industry today?” Clients affording events.

Food and Beverage 91

Food and Beverage Meetings Negotiating Hotels 91

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. Before creating a list of possible venues it’s important to understand the purpose and business goals of the event.

Venues 52

Venues Negotiating Contracts Travel 52

Canadian Special Events

JUNE 9, 2017

All corporate event planners wear a number of hats when it comes to planning. I have been so very fortunate to work on events that have included some big name entertainment acts over the years. Corporate Event Contracts. ground transportation. Everything and I mean everything, is negotiable. merchandise sales.

Negotiating 40

Negotiating Contracts Entertainment Hospitality 40

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 74

Financial Insurance Meetings Food and Beverage 74

GEVME

AUGUST 15, 2019

Even if your 2018 events made an incredible impression, in 2019–2020, you should learn how to make these experiences even more memorable and impressive. The most important goal remains to consider everything—absolutely all modern tips and tactics to improve your event with our current event trends. Improving event check-in.

2020 219

2020 2019 Negotiating Technology 219

Guidebook

JANUARY 8, 2024

Managing events is stressful. You need an event planning checklist to support you from beginning to end. From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Since no two events are the same, you’ll undoubtedly want to remove or add items.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

GEVME

OCTOBER 28, 2018

Getting a celebrity to come to an event is now more popular than ever. By inviting a popular artist, you will not only add originality to any event but also create a special and festive atmosphere. There are some good reasons why you may want to get a celebrity to come to your event or even host it. What is a rider?

Negotiating 168

Negotiating Transportation Contracts Events 168

EventMB

MAY 12, 2022

When Jay Kinghorn was the associate managing director of the Utah Office of Tourism , he was constantly frustrated by the dearth of visitor data he knew would enhance the agency’s ability to promote itself, support its members, and enhance the experience of individual travelers as well as meeting groups. a client requests.

Travel 91

Travel Trade Shows Negotiating Retail 91

SmartMeetings

JULY 25, 2019

All-inclusive properties may seem like the holy grail of venues to meeting planners, and while they can make the planners job a lot easier, they don’t automatically guarantee a high-quality event. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate.

Negotiating 64

Negotiating Transportation Contracts Insurance 64

Event Planning BluePrint

MARCH 25, 2024

Embarking on a journey in event planning can be incredibly rewarding, offering a dynamic and creative career path. Whether you’re a novice eager to break into the industry or an experienced planner seeking to enhance your skills , understanding the fundamentals of event planning is crucial.

Event Planning 62

Event Planning Financial Negotiating Education 62

ePly

MARCH 26, 2024

Coordinators describe the seemingly impossible feat of creating an event from scratch in a variety of daunting ways. In fact, the independent educational resource World Scholarship Vault (WSV) named event planning as the third most stressful job in 2023. What Is an Event Plan?

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

QC Event School

SEPTEMBER 29, 2022

If you’re looking for a career that’s always exciting and full of new challenges, corporate event planning might be the perfect choice for you! But what is corporate event planning? What Is Corporate Event Planning? What Does a Corporate Event Planner Do? What Is The Meaning Of a Corporate Event?

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

SpotMe Blog

JUNE 13, 2023

With so many logistics to handle and compliance regulations to consider when managing pharma events, working with expert pharma event management companies can help reduce stress and ensure you achieve your business goals more easily. You are probably lucky enough to have a great event management team that delivers exceptional events.

Event Management 130

Event Management 2023 Management Healthcare 130

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. If you’re lucky, the event market will offer a variety of good venues. The time of day and season of the event. The type of event.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166