Guidebook

JUNE 21, 2018

Download our free, 300-page workbook and handbook, the Professional Event Planning Guide. In this guide, five event pros from all ends of the spectrum — corporate meetings, boutique conferences, high-end agencies, and association events — weigh in on running an event from start to finish.

Event Planning 138

Event Planning Insurance Social Media Corporate Meetings 138

Eventmobi

NOVEMBER 2, 2023

In this comprehensive guide, we’ll walk you through how to plan a conference from A to Z. We’ll cover everything from budgeting and marketing to finding sponsors and speakers to reporting and analytics. What Does It Take to Plan a Conference? But how long does it take to plan a conference?

Conference 195

Conference Sponsorships Speakers Advertising 195

QC Event School

JANUARY 13, 2023

We’ve compiled 20 essential event planning tips for beginners that will make the whole process easier than ever! What is Event Planning? First thing’s first: what exactly is event planning? Event planning is the process of organizing and coordinating an event or gathering.

Event Planning 52

Event Planning Insurance Social Media Entertainment 52

Eventtia

JUNE 2, 2023

Planning an event is difficult. Event planning and organizing a fairly small meeting involving just five participants can be quite a challenge, especially if this is your first time. Then, imagine planning a massive concert with a big-name DJ as the headliner and 100,000 attendees. Can you imagine the headache?

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Social Tables

APRIL 22, 2019

When you start planning an event, one of the first things you should do is figure out your event planning timeline. The next time you start to plan an event, consider using this helpful guide to create an event planning schedule that works for you. What is a long-term event planning timeline?

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Eventmobi

JUNE 12, 2023

Recommended Read: Ready to create an engaging event that attendees will remember for years to come? Our Experience Design Guide helps you meet your event goals, integrate event tech into your event planning process, and bring the fun to your attendee experience ! Download Now 10 Tips for Planning Fun (and Safe!)

2023 195

2023 Sponsorships Insurance Event Apps 195

Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Planner WIre

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

Insurance 36

Insurance Conference Automotive Contracts 36

Eventtia

NOVEMBER 16, 2022

For a physical, in-person event, the event’s venue is arguably the most important element that will determine the event’s success. And yet, not only is choosing the right venue from so many different options available a huge challenge, but good venues are seemingly always fully booked, making things even more complicated.

Venues 62

Venues Food and Beverage Transportation Events 62

Social Tables

APRIL 22, 2021

But without a clear idea of what you’re hoping to achieve with the live music portion of your event, you’re unlikely to end up with a memorable concert. The best live music events have a concept or theme driving the narrative. Pick a venue. Many venues are set up for and willing to accommodate live music.

Insurance 200

Insurance Venues Social Media Event Planning 200

ePly

FEBRUARY 26, 2024

What Is an Event Proposal? An event proposal is an extensive plan that outlines every facet of your event in intricate detail. It should include outlining everything from your objectives to your venue to your budget and everything in between. What Is the Purpose of an Event Proposal?

Negotiating 62

Negotiating Insurance Events Marketing 62

Eventscase Blog

MAY 9, 2024

When it comes to event planning, one of the first questions that arises is: what are the costs of organising events? The answer is not simple and varies considerably depending on numerous factors , from the size of the event to the location chosen. Venues in premium locations or in major cities tend to cost more.

Negotiating 52

Negotiating Insurance Technology Entertainment 52

Eventinterface

AUGUST 1, 2017

Planning conferences and meetings is becoming more complicated. In the past, our responsibilities mainly entailed logistics, and attendee, venue, and vendor management. The workshops are presented virtually and you can watch it live and interact with other attendees and the speakers. PARTICIPATE LIVE OR AT YOUR OWN PACE.

Event Planning 100

Event Planning Meetings Sponsorships Insurance 100

Eventtia

APRIL 18, 2022

By following this checklist, you can be sure to remember all the details necessary for a successful event, as well as keep track of the timelines surrounding the event planning process. Complete Checklist to Hosting an Event. Phase 1: Planning and Preparation. For in-person events) secure your venue.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

SmartMeetings

FEBRUARY 16, 2024

Edwards asks for additional upgrades, valet parking validation for VIPs and speakers. “We The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance. Always ask if the rates, F&B minimums, etc.

Contracts 95

Contracts Negotiating 2024 Hotels 95

Eventsforce

APRIL 30, 2021

So you should absolutely undertake a risk assessment, but it is not down to just walking through an individuals’ evacuation plan. Managing attendee, speaker and other stakeholders’ expectations is a key focus for your event success. They access your email link and attend the event. 5) Determine Your Disability Plan .

Insurance 66

Insurance Speakers Events Management 66

Eventinterface

OCTOBER 20, 2016

He has worked for the Belgian Senate, United Way and founded event management firm A6 where he and his team were responsible for the management of a large variety of conferences and events throughout the United States. The award show was attended by about 500 VIP guests and broadcast from the atrium at the venue.

Insurance 133

Insurance Education Venues Technology 133

Event Industry News

NOVEMBER 26, 2021

Inside the venue, attendees are required to wear masks. As an added layer of security, Hosted Buyers will benefit from complimentary medical insurance and all visitors will be able to purchase PCR testing at the venue should they need to. Overseas visitors can show their proof of vaccination card from their country of origin.

2021 104

2021 Meetings Tourism Healthcare 104

Smart Meetings

OCTOBER 5, 2022

Even as in-person meetings continue to reemerge with a vengeance, virtual meetings have taken a primary position in the event professional toolbox. When a speaker can hear the basic human gesture of clapping at the push of a button, it is beautiful to see,” he said. Plus, you can measure it.”. You have to be ready for that.”.

Meetings 95

Meetings Food and Beverage 2021 Insurance 95

StraussCA

APRIL 14, 2022

However, a key change to post-COVID event planning is the rise of hybrid events, which allow all association members to attend at their own comfort level. Virtual: This option allows attendees to visit the event and connect with other attendees in the comfort of their own homes. Feasibility. Networking.

Travel 94

Travel Food and Beverage Insurance Financial 94

SmartMeetings

FEBRUARY 3, 2020

Do you ever feel like an icy snowball the size of a ballroom has fallen on your perfectly planned event, forcing you to scramble to protect everyone while making everything look perfectly natural? Sometimes, the projectile comes in the form of a volcano, hurricane, rogue audio visual technician, speaker or guest.

Meetings 118

Meetings Contracts Speakers Venues 118

Eventtia

DECEMBER 11, 2021

Instead, technology has allowed us to host and attend virtual events quite easily in recent years, and it’s also no secret that the COVID-19 global pandemic has significantly boosted the popularity of virtual events throughout 2020 and 2021. Both in-person and virtual events each have their own benefits and disadvantages.

Speakers 62

Speakers Insurance Technology Social Media 62

Prestige Events Magazine

DECEMBER 1, 2021

Have you got the perfect venue? When booking a venue for a charity event, logistics need to be considered, such as: ‘Is there enough room for parking? How many guests does the venue hold? Entertainment is crucial when planning a charity event. How will you promote and market the event?

Insurance 52

Insurance Entertainment Negotiating Social Media 52

Guidebook

JANUARY 8, 2024

Managing events is stressful. You need an event planning checklist to support you from beginning to end. From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. We suggest tailoring your checklist to fit your event.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

InitLive

JANUARY 6, 2020

But assembling a team isn’t a matter of asking your friends to help you arrange the venue and usher in guests. For instance, you can appoint one person to head each subgroup, such as: • Venue management. Venue: This expense should include the rental expenses together with any insurance or permit you need to obtain.

Management 72

Management Entertainment Insurance Social Media 72

Hubilo Blog

DECEMBER 11, 2020

Secondly, not all attendees will be entirely comfortable with travelling to the event venue. Especially, organizations where events are not the main revenue-drivers and/or who have a large percentage of customers located globally, will host events online. . Speaker Management. Virtual Event Platform.

2021 105

2021 Speakers Sustainability 2020 105

Event Industry News

NOVEMBER 18, 2021

ABPCO is the UK’s leading organisation for professional conference and event organisers, industry associates and those studying for, or seeking a career in the conference and meetings industry. For more information about ABPCO visit www.abpco.org.

Sustainability 57

Sustainability Insurance Conference Association Meetings 57

Eventtia

MAY 13, 2022

While this doesn’t have to be set in stone, you can start planning the high-level details of your event, including but not limited to: The type of the event (auctions, gala, trade expo, etc.) You should choose the type of event that may attract your prospective donors while at the same time can help you achieve your goals.

Food and Beverage 62

Food and Beverage Sponsorships Social Media Entertainment 62

Socio Events

AUGUST 4, 2021

Determine your event budget during the initial planning phases and ensure all stakeholders sign off and agree on the numbers. When budgeting, pay special attention to the high-priced items such as the venue, food, activities, entertainment, and technology. Assemble Focused Event Management and Planning Committees.

Event Management 52

Event Management Management Food and Beverage Event Apps 52

Eventsforce

SEPTEMBER 23, 2020

Many of the risk factors involved in running in-person events still apply to virtual events – but there are also many other things organisers may not have considered before. Coverage for Virtual Events: What Do I Need? Events have always required comprehensive insurance policies. No-Show Speakers.

Insurance 117

Insurance Speakers Financial Events 117

Master the Event

APRIL 6, 2022

When you sit back and look at what’s required to plan and execute a program you really start to understand why a meeting planner would hire a third-party for assistance. A destination management company (“DMC”), for instance, is design to help a meeting planner find the proper venues and suppliers to match the event’s criteria.

Food and Beverage 40

Food and Beverage Transportation Entertainment Airlines 40

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 122

Insurance Food and Beverage Venues Events 122

Eventtia

APRIL 1, 2022

You’ve planned your perfect hybrid event: best venue, best virtual event platform , best keynote speaker, and so on. Yet, all of those efforts will go to waste if you can’t attract enough attendees (both in-person and virtual attendees) to your hybrid event. What is a Hybrid Event?

Event Marketing 62

Event Marketing Marketing 2022 Social Media 62

Eventtia

DECEMBER 11, 2021

In the case of a hybrid event , it is a mixture of two very different types of events: a live event and a virtual event. A live event, as we know, is an event that is hosted in a physical venue (i.e. Live Event Virtual Event Emphasizing the live aspect of the event is typically more costly.

Sponsorships 62

Sponsorships Venues Events Technology 62

Eventtia

MARCH 14, 2022

The basic approach of organizing a hybrid event is to live stream a virtual event via a virtual event platform (i.e., video conferencing platform like Zoom); however, there are also other approaches available, like emphasizing the virtual aspect of the event rather than the in-person aspect.

Venues 62

Venues Speakers Events Travel 62