TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. The earlier you can sign a contract, the better chance you have of nailing down special rates. Input from these key players may influence event themes, speaker selection, and overall event strategy.

Marketing 110

Marketing Negotiating Entertainment Sponsorships 110

Smart Meetings

DECEMBER 11, 2018

Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Most properties will negotiate for a lower price if they can lock in the business for two or three years. Tap your speakers’ bureau. Daily analysis will help to spot discrepancies in the moment.

Food and Beverage 88

Food and Beverage Negotiating Contracts Speakers 88

ePly

MARCH 26, 2024

In fact, the independent educational resource World Scholarship Vault (WSV) named event planning as the third most stressful job in 2023. From establishing clear and achievable event goals to coordinating final details and post-event analysis, this resource provides a wealth of practical insights for crafting successful events.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Eventtia

OCTOBER 20, 2023

It provides a detailed outline of all expected expenses and potential revenues, enabling event organizers to effectively manage their resources and make informed financial decisions. Speakers, Influencers, and KOLs Professional Fees: Big-name influencers and KOLs naturally charge more due to their reputation and demand.

Financial 117

Financial Negotiating Entertainment Retail 117

Smart Meetings

NOVEMBER 15, 2022

Now that compression is making available space an endangered resource and inflation is pushing up prices for even the most basic items while companies are hesitant to make binding decisions, the responsibility for explaining the realities of what is possible on both sides of the balance sheet falls to the event planner. “It Choices, Choices.

Financial 98

Financial Insurance Contracts Medical Meetings 98

Planning Pod

JUNE 23, 2023

Answer attendee questions: From event timelines to check-ins, potential attendees expect a go-to resource for their questions and concerns regarding the event. With ChatGPT , planners can quickly generate wide-ranging content, from event agendas and speaker biographies to marketing materials, such as social media posts and emails.

Event Management 78

Event Management Management Speakers Contracts 78

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Planning a conference involves curating content, managing speakers, organizing sessions, and ensuring that the flow of the event supports learning and interaction.

Event Planning 62

Event Planning Financial Negotiating Education 62

Event Industry News

MARCH 25, 2020

Performing Artistes is the division of f4 group that supplies speakers, hosts and presenters for a whole range of activities. Performing Artistes act as consultants; we negotiate fees, issue contracts, and provide a full liaison between client and celebrity from initial enquiry to the final execution of the event.

Negotiating 51

Negotiating Advertising Consulting Insurance 51

QC Event School

SEPTEMBER 29, 2022

Know how to negotiate. An event program is a detailed outline of the event, including the order of events, the speakers or entertainment for each part of the event, and any other important information. Step 6: Book speakers, performers, and other entertainment. Finally, you’ll need to negotiate with the venue.

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Endless Events

MAY 13, 2022

Here are some soft skills for event planners to consider: Interpersonal skills and communication, Time management and effective problem-solving, Creativity and ability to think outside the box, Multitasking, Attention to detail (especially important for budgeting and signing contracts). Consider Applying For Event Planning Certificates.

Event Planning 133

Event Planning Government Event Management 2014 133

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. Design a user-friendly website that provides and promotes key event details, speaker bios, agenda highlights, and event registration forms.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

Eventmobi

JULY 13, 2023

Think back: what do you remember about the event speakers from your most recent event? Getting the right speakers for your event can make or break the success of your conference, trade show, or seminar. But finding the perfect speakers can sometimes feel like searching for a needle in a haystack! Motivational speakers.

Speakers 195

Speakers Advertising Contracts Negotiating 195

MeetingsNet

MAY 10, 2018

Review key questions to include on your RFP process and specific negotiations and contract tips. Speaker Terri Woodin, CMP VP Marketing and Global Meeting Services, Meeting Sites Resources. Learn strategies for shipping, custom brokers, technology, and attendee pre-planning information. Sponsored by: .

Meetings 45

Meetings 2018 Negotiating Contracts 45

Planning Pod

JANUARY 17, 2017

Being the resourceful people we are, event pros have been adept at finding inventive solutions to event budget limitations because flexibility and problem-solving are two essential traits for succeeding in this business (and we have those traits in spades). Negotiate contracts with ferocity.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

SmartMeetings

NOVEMBER 20, 2019

Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Buried in some contracts is responsibility for any damage incurred to the property during the event—even if from a natural disaster or one of their own staff. Presenters and Speakers.

Social Media 51

Social Media Sponsorships Speakers Contracts 51

Bizzabo

NOVEMBER 25, 2019

This is a great resources if you're looking to dive deep into topics like event community, personalization, and event ROI. A popular industry podcast, Meetings Podcast covers a wide variety of topics, from special event planning, to event logistics, AV assistance and event speakers. Techsytalk Unscripted. Meetings Podcast. PlannersPod.

Event Tech 103

Event Tech Tech Event Technology Technology 103

Eventtia

OCTOBER 10, 2023

Also, it will help you identify your event’s requirements and the non-negotiable capabilities for its success. Coordinate with them to understand potential challenges, time frames, and resource requirements. If you’re part of an industry association, leverage their resources. Their insights can be invaluable.

Negotiating 118

Negotiating Retail Financial Management 118

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. These can take a toll on time, money, and other resources. The right speakers can bring life to an event. It could be a motivational speaker or a subject matter expert. Free resources to succeed with event planning.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Partners can offer mutual promotional opportunities, resources, or even co-hosting capabilities. Negotiate terms. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail.

Event Planning 88

Event Planning Retail Social Media Speakers 88

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. They can also coordinate things like catering, A/V equipment, and entertainment.

Event Management 130

Event Management 2023 Management Healthcare 130

Social Tables

JUNE 29, 2023

Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. They research services, collect event quotes, and execute event contracts. Operations Manager: An event operations manager oversees vendor communication.

Event Planning 78

Event Planning Social Media Advertising Banking 78

Eventinterface

AUGUST 1, 2017

Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. Each two-hour workshop, presented by experts in the field will address a topic in-depth and offer tools and resources you will be able to implement immediately.

Event Planning 100

Event Planning Meetings Sponsorships Insurance 100

Socio Events

JULY 27, 2021

Does your contract with the venue include a health concierge, or will you need to hire a third party? We handle questions from your staff, speakers, exhibitors, and attendees, so you can focus on running your event! Note: for each of these examples you’ll need to add standard prices for in-room AV including speakers, lighting, etc.

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

Endless Events

FEBRUARY 20, 2020

So, just in case our episode about controversial speakers wasn’t enough, we’re going after the money. And I remember when I joined the LA office, when we were negotiating salaries the first thing I said is, “I just want to be able to go to Sunday brunch and get avocado toast without having to second-guess it.”

Negotiating 123

Negotiating Events Education Advertising 123

Conference Care

JUNE 4, 2020

As we began talking to our client about negotiations on the finer details of the venue contract for their Annual Trainee Conference, we established there was no plan B should they decide not to go ahead with a live event. Brief – Graduate intake and onboarding programme – Can we make ours work in this pandemic?

Negotiating 52

Negotiating Conference 2021 2020 52

The Modern Event

NOVEMBER 4, 2015

Taking risks, utilizing social media or speaker lead activities, or even up-and-coming trends, such as interactive carpets to capture attention, signifies a great event professional. Budget – Contract mistakes, unplanned additions and skipped negotiations add up to a lot of wasted resources.

Meetings 40

Meetings Social Media Negotiating Contracts 40

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. Establish anchors.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Bizzabo

AUGUST 30, 2018

Learning the art of negotiation from the royal family. I originally contracted with Trace3 in 2011 to produce their annual EBC (Excellence Bracing Conference) and the first Outlier Award Gala. I originally contracted with Trace3 in 2011 to produce their annual EBC (Excellence Bracing Conference) and the first Outlier Award Gala.

Conference 48

Conference 2012 Negotiating Speakers 48

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Content Matters. Piggybacking Pays.

Financial 69

Financial Insurance Meetings Food and Beverage 69

Certain

JUNE 29, 2017

Top Tips for How to Select a keynote Speaker. The centerpiece of any conference, company meeting, or special event is the keynote speaker. Selecting the right speaker can make the difference between a memorably successful event and one that is an embarrassment to the hosts. And know thyself. Plan, Plan, Plan.

Speakers 27

Speakers Contracts Social Media Negotiating 27

Endless Events

FEBRUARY 6, 2019

Even if you haven’t decided if you’re gonna use us, as a company, if you haven’t decided that you wanna do that, bring us in earlier because almost every AV person that I know will be happy to look over a bid for you, would be happy to look over a venue contract for you. But let us take a look at it.

Contracts 105

Contracts Corporate Meetings Negotiating Venues 105

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Each model has its own advantages and trade-offs, so selecting the one that aligns best with your objectives and financial resources is essential for successful event planning. What’s your team’s capability?

Event Management 117

Event Management Management Negotiating Financial 117

PCMA Convene

MAY 31, 2016

It could be managing speakers. So the interns should learn how you negotiate that type of situation.”. Of the 27 competencies listed in CIC’s handbook, it could be site inspection, contract negotiation, promotions, and publicity. THE ART OF THE DEAL Ogbeide sees negotiation experience as essential. Vannucci said.

Negotiating 68

Negotiating Hospitality Contracts Risk Management 68

Event Philosopher

JUNE 11, 2012

We even lightly and non-contractually partnered with a company that could act as an SMMP resource for teams to leverage if they needed event venue sourcing support. By bringing us back to the objectives for the program (tracking meetings spend, mitigating contract risk, etc.),

Management 40

Management Meetings Contracts Negotiating 40

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Each model has its own advantages and trade-offs, so selecting the one that aligns best with your objectives and financial resources is essential for successful event planning. What’s your team’s capability?

Event Management 96

Event Management Management Negotiating Financial 96

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Nuila Events LLC

JULY 25, 2016

Remember – the day of the event will be here no matter what you do, and waiting too long or holding out for the perfect venue, season, keynote speaker, etc… means that many of the critical pieces will be put off until the last second. Wasting Money on Resources Now here is a double-edged sword. Make sure you ask!

Event Planning 45

Event Planning Venues Events Negotiating 45