QC Event School

FEBRUARY 23, 2023

As an event planner, your contract is one of the most important documents in your business. Writing a solid event planning contract helps ensure that everyone involved understands their roles and responsibilities, as well as what they can expect from the event itself. So, let’s get started!

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EventPlanning

JULY 15, 2020

Creating event contracts can be intimidating. Don’t fret, this article will help you create a basic event contract that will include clauses to help protect your event business. Before going into the meat of what a contract should contain, it is important to know that you should never agree to provide event services without a contract.

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SmartMeetings

APRIL 10, 2020

One of the serious side effects of the wave of coronavirus (COVID-19) cases across the world was a sudden rush to learn a foreign language—or at least two words that had largely passed under many meeting professionals’ radar for years: force majeure. Smart Meetings asked veteran attorney John Foster, Esq., John Foster.

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Attendease

MAY 31, 2023

With the increasing trend of hybrid and online meetings, it is crucial to ensure that the platform was built with both in mind (in addition to in-person events, of course). This contract should contain a clear list of services being provided. Contracts can be difficult to navigate, so don’t forget to read the fine print!

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Conferences that Work

FEBRUARY 13, 2017

Countless experts — such as accountants, plumbers, doctors, lawyers, and meeting planners — will take your money in exchange for advice or services. Ask for and check references. Everyone knows that you should ask for references for a professional who’s going to do work for you. Do you ask a potential builder?

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Event Guru

APRIL 3, 2023

Scheduling site visits and good old-fashioned research like checking references is the go-to strategy when trying to match groups with the right meeting location. At the same time, event venue managers are constantly working to attract groups that fit their customer profile. Learn more at www.eventgurusoftware.com.

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Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . The accessibility section refers to adhering to the schedule of the event.

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SmartMeetings

APRIL 19, 2017

This industry runs on jargon, and since meeting planning requires everyone to work at a rapid click, it’s best to get acquainted with it yourself. Certified Meeting Professional , a merit one receives from completing the Convention Industry Council’s certification program for professionals in the meeting, convention and exhibition industries.

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Event Planning BluePrint

JUNE 1, 2016

Question: Have you ever run up against a client who suddenly stopped paying for your event services, which left you wondered what to include in your event legal contracts to protect you and your event business? Your Event Legal Contracts. At what point do you sue over breach of contract? (16:29). Geneen via @eventblueprint.

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Smart Meetings

FEBRUARY 7, 2022

Historically, force majeure events were commonly referred to as an “Act of God” or something beyond your control that prevented or made performance of one’s obligations “impossible, impracticable, or illegal.” Read More : How to Write Force Majeure to Protect Your Meeting from the Next Pandemic. Government Action vs. Fear of Variants.

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Unique Venues

MARCH 27, 2023

Scheduling site visits and good old-fashioned research like checking references is the go-to strategy when trying to match groups with the right meeting location. Building proposals, contracts, and event summaries are available at the press of a button as well as processing online payments.

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Eventmobi

FEBRUARY 23, 2022

This is probably included in your venue contract but it’s good to double-check. The reasonable expectation of privacy refers to the illegality of photographing or recording someone on video, without their consent, while on private property and live streaming is no exception. What is Considered a Public Place?

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Canadian Special Events

JUNE 9, 2017

Project managers, accountants, designers, and so much more and while we are not lawyers we deal with a lot contracts. Corporate Event Contracts. While we are not lawyers, we should be involved in reviewing contracts, especially if before they are signed. We need to be aware of some of the key deliverables for our entertainment.

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Smart Meetings

MARCH 7, 2024

has good news for meeting professionals. It is actually a tool that will get some of that ‘drag stuff’ out of the way to focus on the things that you really want to do, the reason you got into the events industry in the first place,” he explained at Smart Meetings Innovation Experience in Irving, Texas, last week.

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Event Leadership Institute

JULY 28, 2021

If you or your organization require expert assistance, you should contract the services of a professional. Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract.

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SmartMeetings

APRIL 13, 2021

People are eager to meet face to face and step out from behind the camera. If, however, your event will be one of their first trips in months, or even a year, then the prospect of getting on a plane and meeting others face to face may make them uneasy. Finances and Contracting. appeared first on Smart Meetings.

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Smart Meetings

DECEMBER 29, 2021

There’s a lot of information out there about how to better your career as a meeting professional. Throughout the year, Smart Meetings has invited professionals from different corners of the event planning world to impart their knowledge. Vital Lessons from Covid-era Medical Meetings. What makes content compelling?

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The Planner's Lounge

JULY 18, 2023

If you have no events together in the future and know that you will never refer them again, you can decide if it is worth a discussion. You will get much farther by approaching the meeting with grace rather than accusations. Ensure that your contract with your clients states that you are not responsible for vendor performance.

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SpotMe Blog

SEPTEMBER 8, 2023

When used to host a mixture of pharma ad board formats throughout the year – in-person, virtual, hybrid, asynchronous – this technology can transform pharma ad boards into fruitful meetings that bring 5x more insights. For example, early on, meetings may focus on clinical trial design, risk management plans, and target patients.

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Coterie Spark

MAY 18, 2022

Organization We like to refer to this as having all your ducks (or docs) in a row. Contracts, planning materials, and contact information sheets. Pre-event meetings are an excellent way for leaders to discuss what the staff might experience. Here’s how we do it. After all, today’s challenges are tomorrow’s victories.

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Smart Meetings

JUNE 22, 2023

What makes change requests so difficult and tips to resolve Most meeting planners have experienced the need to make last-minute changes to an upcoming event. One Reference Point : As the event planning process proceeds, the chances of everyone not being on the same page rise, which can result in problems down the line.

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SmartMeetings

AUGUST 8, 2017

Strategic meetings management (SMM) means controlling costs of an event from end-to-end. You can listen to the complete strategic meeting management webinar here , but following are some of the questions she was asked that just might be keeping you up at night. That requires managing a lot of moving pieces.

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Master the Event

DECEMBER 12, 2023

Today there always seems to be someone stating that they have they latest and greatest conference planning guide to help you do your meeting planning job. So even if your next meeting isn’t a large one, consider going on the CVB’s website as there will be a lot of complimentary planning information to help you. Are they free?

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TicketBud

DECEMBER 13, 2023

According to a recent Maritz Industry Trends Report , most meeting expenses are up over 20 percent since before the pandemic. To create a robust budget that meets financial constraints and aligns with the event’s goals, start with the basics: Establish event objectives. But, most budgets haven’t budged.

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Eventsforce

JULY 9, 2019

The study also identified a number of other areas that organisers are still unclear about when it comes to meeting compliance requirements – including things like event photography, how to manage data scanned by exhibitors, the length of time you need to store attendee data and what constitutes a data breach. Where to start….

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Management Events

MAY 16, 2023

A great way to get a feel of a vendor’s capabilities is to refer to testimonials and case studies from their other clients. From there, you can also ask for references and gather feedback on their performance, reliability, after-sales services, and more. You must go beyond-surface level evaluation.

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TicketBud

DECEMBER 5, 2023

The earlier you can sign a contract, the better chance you have of nailing down special rates. Consider a tiered system that offers diverse event types and formats – webinars, workshops, meet-ups. Refer to your past year’s event analysis. Remember, logistics take time.

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Endless Events

APRIL 7, 2020

“Force majeure is a legal term that’s been around for a long time and it’s in your contracts, but it’s separate from your contracts”, Josh explains. So there’s a strict force majeure principle out there” “Now, what we’ve done in the meetings industry is broaden that.

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Event Industry News

MAY 12, 2020

Jane Longhurst, chief executive of the Meetings Industry Association (mia). Jane Longhurst, chief executive of the Meetings Industry Association , said: . Following the distribution of the UK Government’s COVID-19 recovery strategy , it was disappointing not to see reference to the business meetings and events industry.

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SmartMeetings

AUGUST 31, 2020

I know the meetings industry looks dark right now and the future is unclear. I lived through contracting it and it sucked. A lot of talented people are losing their jobs because of the need to pause meetings to slow the spread of the virus. More meeting professionals are looking at technology as an enhancer rather than a threat.

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StraussCA

MARCH 31, 2022

As we start getting back to in-person board meetings, volunteer board members are craving a better understanding of their role as directors of an association. Zoom-based board meetings have taken away the personal interactions that happen around board tables and put board members into isolation which makes it harder to understand their role.

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Stova

MAY 25, 2023

Meet with key stakeholders and decision makers to align on and specify event goals. Strategic venue sourcing and selection software helps meeting planners sort through hundreds of thousands of possible venues (and rooms) at the click of a few buttons with a refined search. Filter out venues that don’t meet your criteria.

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Eved

JULY 3, 2017

Following are seven spend analysis reports you need to successfully analyze and act on your meeting and event spend. You may want to compare it to budgets, forecasts, or contracts to ensure that you aren’t overspending, or to ensure that you’re capturing all of your spend. Why is this important? Why is this important?

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Smart Meetings

JANUARY 6, 2022

Although the new Covid wave is seen as less serious for most who contract it, especially if they are vaccinated and boosted, the threat of spreading the disease has affected some high-profile gatherings, including postponement of the Grammy Awards, previously scheduled for Jan. 31 at Crypto.com Arena in Los Angeles.

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Master the Event

APRIL 6, 2022

Tradeshows are a part of meeting and events industry where event drayage companies, now more commonly referred to as event freight companies or brokers, are utilized. Rather those exhibitors usually contract a freight broker to move their valuable booths, displays, etc. and you really want an expert on hand at the receiving end.

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QC Event School

FEBRUARY 10, 2023

Mistake #6: Not having a contract. It’s always essential to have a well-written, legally binding contract when you’re working with vendors and clients. A comprehensive contract should contain: Information about the services being provided Compensation Payment schedules Cancellation policies, etc.

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Stova

MARCH 16, 2023

The Strategic Meetings Management Guide Successful strategic meetings management requires a wide array of skills and tools to help you meet stakeholders' expectations and reach your goals. Within this guide, you will receive the tools and knowledge to become a meeting strategist for your organization.

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