Connect Your Meetings

JULY 18, 2019

Collect emergency contact information (and actually have it readily available). If you aren’t already, you need to ask for every attendee’s emergency contact information. Quick Tip: Don’t be surprised if you receive some pushback or if certain information is not readily shared.

Risk Management 54

Risk Management Management 2013 Site Selections 54

SmartMeetings

SEPTEMBER 28, 2018

First, says Steve Enselein, senior vice president of events for Hyatt Hotels, planners should ask during the site-selection process about the training the service staff receives, as well as the average tenure of staff at the property. Provide the Hotel with Details ASAP.

Meetings 65

Meetings Food and Beverage Hotels Site Selections 65

Connect Your Meetings

FEBRUARY 9, 2018

We asked experts to help deconstruct the complexities of the AV world to equip event coordinators of all experience levels with new information to employ at upcoming conferences. Don’t waste time working on a budget until you have real information on room usage, session agenda and AV needs,” says Scott Frankel.

Site Selections 59

Site Selections Social Media Contracts Technology 59

ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. The best event planners will have strong relationships with key vendors, so it’s easier to negotiate pricing and contract terms. Schedule: Events need to be broken down into manageable chunks. comment cards, surveys, etc.)

Social Media 62

Social Media Transportation Speakers Negotiating 62

SmartMeetings

AUGUST 24, 2017

Try to make your site visit at the same time of day that a delegate would be travelling to the site. This also provides useful information to share with your future delegates. A site visit can often be an undervalued part of the site selection process. Consider True Capacity. Just Do It.

Site Selections 71

Site Selections Negotiating Conference Venues 71

Capterra Event Management

APRIL 25, 2017

Venue Selection. Site Selection. Educational: More formal and information heavy. Promotional: These events are a mix of the first two, combining festivities with information. All this page needs is the prospective name of your business and your contact information so that investors and lenders can reach you.

Event Planning 100

Event Planning Insurance Contracts Event Management 100

Capterra Event Management

JANUARY 31, 2017

Venue Selection. Site Selection. Vendor/Contract Management. Our event management blog has plenty of resources regarding event management software, tech trends, and industry information here at your fingertips. Wedding Planning Strategy. Wedding Amenities. Wedding Logistics. Wedding Aesthetics. Price: $345.

Event Planning 40

Event Planning Contracts Social Media Event Management 40

Plan Your Meetings

JUNE 27, 2016

If you crave a steady stream of how-to information, advice and inspiration delivered to your inbox, be sure to subscribe to PYM and share your stories with us here and on your favorite social platforms. Manage contracts. Provide emergency telephone numbers, etiquette information and run through potential scenarios with your staff.

Meetings 62

Meetings Food and Beverage Risk Management Contracts 62

SmartMeetings

JUNE 22, 2017

It starts with site selections—being aware of city and state policies, including laws that could be discriminatory,” Clapes says. It allows you back out of a contract without liability or damage costs if that state begins enacting any anti-LGBT legislation between the time of signing the contact and the time of program execution.

Meetings 88

Meetings Site Selections Negotiating Speakers 88

SmartMeetings

JANUARY 18, 2017

On site visits, planners should ask hotels and venues about their crisis management plans. Are the hospitality staff informed, trained and well-practiced in case of an emergency? Are there staff available on-site who can perform first aid if necessary? Attendee safety should be a top priority for every planner.

Transportation 40

Transportation Travel Contracts Site Selections 40

PCMA Convene

MAY 1, 2016

From the onset of the site-selection process, collaboration among public, private, and civic organizations was the cornerstone of Cleveland’s effort to attract either of the 2016 political conventions. We were responsible for putting together information about the hotel package that we would offer the DNC.

Site Selections 56

Site Selections 2014 2016 Hotels 56

PCMA Convene

OCTOBER 31, 2016

that February to present to the Republican National Committee’s Site Selection Committee. A month later, representatives from the selection committee visited Cleveland, and the city moved to the next round of the competition. “It It actually started with DIA [the Drug Information Association’s annual meeting, on June 26–30].

2016 40

2016 Social Media Hotels 2014 40