MeetingsNet

SEPTEMBER 8, 2023

Tanna Pearman, meeting broker for Las Vegas-based Meetings Made Easy, handles site selection and contracting for both corporate and association clients, which means her approach to building RFPs focuses on different elements of each meeting to match a given destination and its various hotels.

Site Selections 52

Site Selections Hotels 2024 Negotiating 52

Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. With demand for in-person event venues and vendors at historically low levels, expect supply to contract. And many that do will be on a part-time or contract basis as companies will seek to be more financially nimble.

2021 111

2021 Site Selections Contracts Venues 111

ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. Schedule: Events need to be broken down into manageable chunks.

Social Media 62

Social Media Transportation Speakers Negotiating 62

Connect Your Meetings

JULY 18, 2019

Collect emergency contact information (and actually have it readily available). If you aren’t already, you need to ask for every attendee’s emergency contact information. Quick Tip: Don’t be surprised if you receive some pushback or if certain information is not readily shared.

Risk Management 54

Risk Management Management 2013 Site Selections 54

SmartMeetings

JUNE 22, 2017

It starts with site selections—being aware of city and state policies, including laws that could be discriminatory,” Clapes says. Apply the “Force Majeure/Excuse of Performance” clause : Demand this clause during negotiation. Get involved with LGBTMPA to stay connected and informed. Set the Stage for Inclusivity.

Meetings 90

Meetings Site Selections Negotiating Speakers 90

SmartMeetings

AUGUST 24, 2017

Try to make your site visit at the same time of day that a delegate would be travelling to the site. This also provides useful information to share with your future delegates. Negotiate Terms. A site visit can often be an undervalued part of the site selection process. Consider True Capacity.

Site Selections 75

Site Selections Negotiating Conference Venues 75

PCMA Convene

MAY 1, 2016

From the onset of the site-selection process, collaboration among public, private, and civic organizations was the cornerstone of Cleveland’s effort to attract either of the 2016 political conventions. We were responsible for putting together information about the hotel package that we would offer the DNC.

Site Selections 56

Site Selections 2014 2016 Hotels 56