MeetingsNet

SEPTEMBER 8, 2023

Tanna Pearman, meeting broker for Las Vegas-based Meetings Made Easy, handles site selection and contracting for both corporate and association clients, which means her approach to building RFPs focuses on different elements of each meeting to match a given destination and its various hotels.

Site Selections 52

Site Selections Hotels 2024 Negotiating 52

ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. Schedule: Events need to be broken down into manageable chunks.

Social Media 62

Social Media Transportation Speakers Negotiating 62

Connect Your Meetings

JULY 18, 2019

Collect emergency contact information (and actually have it readily available). If you aren’t already, you need to ask for every attendee’s emergency contact information. Quick Tip: Don’t be surprised if you receive some pushback or if certain information is not readily shared.

Risk Management 54

Risk Management Management 2013 Site Selections 54

SmartMeetings

AUGUST 24, 2017

Try to make your site visit at the same time of day that a delegate would be travelling to the site. This also provides useful information to share with your future delegates. Negotiate Terms. A site visit can often be an undervalued part of the site selection process. Consider True Capacity.

Site Selections 67

Site Selections Negotiating Conference Venues 67

Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. Now, in addition to being responsible for disseminating logistical information, planners need to have a health communications plan in place on how to notify participants of any COVID outbreaks during and after the event.

2021 111

2021 Site Selections Contracts Venues 111

Capterra Event Management

APRIL 25, 2017

Site Selection. Educational: More formal and information heavy. Promotional: These events are a mix of the first two, combining festivities with information. All this page needs is the prospective name of your business and your contact information so that investors and lenders can reach you. Event Types.

Event Planning 100

Event Planning Insurance Contracts Event Management 100

PCMA Convene

JULY 3, 2017

More information coming soon.” ACA had booked Nashville for 2017 five years in advance, after an exhaustive site-selection process. To limit damages, ACA negotiated with some of the hotels in its Nashville room block to use other properties in those brands for future conferences. Now it had nine months to find a new home.

2017 40

2017 Government 2016 Conference 40