Information Meetings Negotiating Site Selections 
MeetingsNet
SEPTEMBER 8, 2023
With meeting season back in full swing, hotels are busy servicing corporate and association programs while their sales teams are sifting through the requests for proposals for business events set to happen in late 2023 and throughout 2024 and beyond. We can never provide too much information,” Pearman notes.
SmartMeetings
JUNE 22, 2017
Much of the meeting and event planning industry only recently began evaluating its impact on the LGBT community. Even though you might assume that your meetings and events are free of LGBT influence, there’s always an effect. Apply the “Force Majeure/Excuse of Performance” clause : Demand this clause during negotiation.
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Connect Your Meetings
JULY 18, 2019
Collect emergency contact information (and actually have it readily available). If you aren’t already, you need to ask for every attendee’s emergency contact information. Quick Tip: Don’t be surprised if you receive some pushback or if certain information is not readily shared. Where are your evacuation meeting locations?
SmartMeetings
AUGUST 24, 2017
Try to make your site visit at the same time of day that a delegate would be travelling to the site. This also provides useful information to share with your future delegates. The ability to see and hear what is being presented is critical to a successful meeting. Negotiate Terms. Consider True Capacity.
Event Leadership Institute
FEBRUARY 11, 2021
Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. Planners need to look at what the attendee experience will be with COVID-safe protocols in place and determine if the event still meets their objectives. Just Because You Can, Doesn’t Mean You Should. Reverse Hybrids.’
PCMA Convene
MAY 1, 2016
GILBERT National political conventions are the Super Bowl of meetings and conventions; it doesn’t get any bigger and better than this for a meetings and conventions destination. We were responsible for putting together information about the hotel package that we would offer the DNC. How did your CVB participate in site visits?
Capterra Event Management
APRIL 25, 2017
Venue Selection. Site Selection. Educational: More formal and information heavy. Includes conferences, meetings, graduations. Promotional: These events are a mix of the first two, combining festivities with information. Topics: Budgeting. Wedding Planning Strategy. Aesthetics. Conferences. Fundraisers.
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