The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. Make sure to require a formal contract and ensure all terms, policies, and pricing are clear and align with your expectations before signing.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. No stranger to online innovation, he’d been an early advisor to MakeMyTrip — which went on to become the largest online travel company in India — and sold two companies to Google in 2014. his building. The office’s conference space was flooded and unusable.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

The Castle Group

MARCH 2, 2021

Consult convention and visitors’ bureaus and travel partners for local updates and work closely with your hotel reps to ensure that the optimum health, safety and sanitation protocols, room layouts and capacity limits are met. Vet your live venue. Enlist separate planning teams. In-person and virtual meetings have different logistical needs.

Food and Beverage 94

Food and Beverage Hotels Negotiating Event Apps 94

PCMA Convene

MARCH 7, 2017

Better contract negotiations. Increase in what we budget for food and beverage, and managing other costs more closely. Increased offerings at our meetings to attract members to attend because the economy allows more of them to travel now. Budget control is being exercised [two mentions]. • Cvent implementation.

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. They can also coordinate things like catering, A/V equipment, and entertainment.

Event Management 130

Event Management 2023 Management Healthcare 130

Event Planning BluePrint

MARCH 29, 2022

Not only can it help you learn the lingo to help you sell your services, but it can give you insight into how the pros handle things, like negotiations to help save their clients money. You don’t have to think of it as a formal, tough, adversarial negotiation,” she said. Travel reservations & itineraries. Food and Beverage.

Negotiating 62

Negotiating Social Media Consulting Food and Beverage 62

Eventtia

APRIL 18, 2022

Negotiate details with the venue. Sign contract with venue and vendors. Catering (food and beverages). Travel for staff and talents. Create a shortlist of talents you’d like at the event Contact the talents Negotiate and confirm. Travel/accommodation arrangements (for in-person events).

Social Media 62

Social Media Sponsorships Speakers Contracts 62

SmartMeetings

DECEMBER 29, 2016

Take a few minutes to enroll in free event planning webinars that can teach you the finer points of contract negotiation, event technology and more. Corporate meeting planners have notoriously stressful jobs with long hours and travel. But planning an event requires so much attention to detail (and so many details!)

Meetings 54

Meetings Food and Beverage 2017 Trade Shows 54

Social Tables

APRIL 22, 2019

It takes careful planning to pay deposits on time and keep track of contracts. Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. The catering company you hired double booked themselves and can only supply a portion of your food and beverage orders. Establish anchors.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

PCMA Convene

JUNE 30, 2016

I know where my negotiation points are, and where I can bring expenses down to create more value for the company.’”. Every few years the question comes up as to whether or not [procurement] should be handling our contracts,” she said. “We Tate, CMM, senior manager of finance and events for Petco Animal Supply Services. “‘I

Negotiating 66

Negotiating Contracts Fashion Food and Beverage 66

Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. There’s hotel jargon, legal terms, and the idea of facing off against someone over the negotiating table. We’re here to walk you through the basics of negotiating hotel blocks. Why Negotiate a Hotel Block?

Negotiating 75

Negotiating Hotels Contracts Food and Beverage 75

Eventtia

OCTOBER 9, 2023

Negotiate terms. Negotiate mutually beneficial terms. Once an agreement is reached, ensure all terms are laid out in a written contract. Especially if they’re traveling from afar, ensure travel and accommodations are well-arranged. Speaker and entertainment logistics (travel, accommodation, etc.)

Event Planning 88

Event Planning Retail Social Media Speakers 88

Stova

MARCH 16, 2023

Some common, often unspoken, needs and expectations include: Travel expectations Using a preferred brand for a venue or travel Perks and luxuries, they’ve been afforded in the past Building in time on the agenda to get to know one another Green M&Ms in a glass bowl. Negotiate favorable rates with offsite venues and vendors.

Management 40

Management 2023 Meetings Negotiating 40

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Planning Pod

APRIL 12, 2020

For each budget line item, you should account for the following: Estimated amount (how much you want to spend) Negotiated amount (the agreed upon price with your supplier) Actual amount (invoiced amount) Amount paid to date Amount still owed Payment due dates w/ amounts due.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.) Prepare food, drinks, entertainment content, etc.,

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

GEVME

JUNE 27, 2018

Also, you should choose a venue that has sufficient parking in case some of your conference guests choose to travel by car. Negotiate the price , or—if relevant—establish a multi-year contract with a venue host. Inquire where the food and beverages are coming from. But what if you’re not so lucky? Conclusion.

Conference 149

Conference Venues Food and Beverage Transportation 149

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Food How much will food cost? Logistics Do you need special contracts, permits, or insurance in hosting your event?

2023 40

2023 Food and Beverage Social Media Negotiating 40

Eventinterface

JULY 14, 2016

Don’t bother yourself with learning the hotel language, use a company like HelmsBriscoe to help with negotiating and contracting – it will save you lots of time. I know that I’m successful when my client at the end of the year tells me that I saved the company X dollars through negotiating and careful contracting.

Food and Beverage 100

Food and Beverage Negotiating Hospitality Hotels 100

PCMA Convene

MARCH 6, 2019

Client politics, controlling costs for space and services, and contract negotiations were top of mind for some respondents, as was finding diverse speakers. Contract negotiation when dealing with India hotels. Travel budget has been significantly cut off. Contracting. (3 Too much travel. 3 mentions).

Contracts 69

Contracts Hotels Food and Beverage Negotiating 69

All Seated

OCTOBER 4, 2022

“In New York, we have seen clients spend double what they spent for the exact same event pre-pandemic, and that would be inclusive of venue, food, AV, and other expenses,” says Liz King Caruso, CEO at techsytalk. Inflation has been dominating the news headlines not just in New York but all over the globe. inflation rate. Be Transparent.

Management 41

Management Food and Beverage 2023 Negotiating 41

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data.

Negotiating 141

Negotiating Sponsorships Social Media Venues 141

Planning Pod

JULY 25, 2019

Event management software applications are usually equipped with one or more of the following sets of features: Attendee management – For managing attendee and guest lists , attendee contact information, meal and session choices, travel/room details, name badging and event check-in. ClearEvent. And OpenTable. Calendaring.

Event Management 112

Event Management Management 2019 Social Media 112

PCMA Convene

JULY 31, 2017

Nominated by Dawn Amaskane, CMP, Director of Meetings and Travel, American Osteopathic Association — “Dawn is amazing. She has a way with words that is evident in her wonderful descriptions of food (without any food being present!) But I would like to nominate Ricky for what he does for us outside of contract negotiation.

2017 76

2017 Trade Shows Insurance Food and Beverage 76

Planning Pod

JULY 25, 2019

Event management software applications are usually equipped with one or more of the following sets of features: Attendee management – For managing attendee and guest lists , attendee contact information, meal and session choices, travel/room details, name badging and event check-in. ClearEvent. And OpenTable. Calendaring.

Event Management 60

Event Management Management 2019 Social Media 60

PCMA Convene

MARCH 6, 2019

In the 28th Annual Meetings Market Survey, respondents listed rising food and beverage costs as a major challenge. Nearly 30 percent of respondents’ answers in some way reference budgets or rising costs this year, with AV, food and beverage, and Wi-Fi expenses standing out as particular pain points. Budget decreases.

Food and Beverage 91

Food and Beverage Meetings Negotiating Hotels 91

Event Leadership Institute

APRIL 10, 2020

Even when the current lockdowns start to lift, organizations will be far more gun-shy in committing to venue contracts for future events, out of fear of a second wave of the virus causing another cancellation. Virtual events have the potential of dramatically increased ROI, with significantly less upfront risk.

Financial 116

Financial Trade Shows Food and Beverage 2001 116

MeetingsNet

MAY 22, 2017

PhD, CMP, was asked a lot of questions on everything from “bathroom bills” to travel bans as potential force majeure situations during her session on what she calls The Big Three contract clauses (the other two being attrition and cancellation). Would the Trump administration’s recent travel ban fall under the force majeure clause?

Contracts 45

Contracts Negotiating Food and Beverage Hotels 45

Planning Pod

AUGUST 24, 2019

location would be an important characteristic to identify if travel is required to attend your event). Food and beverage offerings. More and more, food-and-beverage selections and catering have become a big draw for many events (even those that don’t have an obvious foodie angle). Event Pre-Marketing Tasks.

Event Marketing 131

Event Marketing Marketing Social Media Speakers 131

Planning Pod

AUGUST 24, 2019

location would be an important characteristic to identify if travel is required to attend your event). Food and beverage offerings. More and more, food-and-beverage selections and catering have become a big draw for many events (even those that don’t have an obvious foodie angle). Event Pre-Marketing Tasks.

Event Marketing 60

Event Marketing Marketing Social Media Speakers 60

PCMA Convene

JULY 31, 2016

1986: Food can reinforce psycho-social behavior patterns, including the feeling of being caged with no escape. As every laboratory rat knows, food can create and reinforce psycho-social behavior patterns, including the feeling of being caged with no escape. A Meeting Runs on Its Stomach. “As Heart Attack on a Plate.

2012 56

2012 Food and Beverage 2013 Hotels 56