SmartMeetings

JUNE 30, 2020

Expert groups are addressing each area, starting with a report on health and safety from the Meeting and Event Design group that is scheduled to be on the EIC website by early July. Destinations International’s “We’re Here to Help” recovery campaign was designed to unify the meetings, events and travel industry. Here are highlights.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

MeetingsNet

OCTOBER 2, 2017

Industry attorney Joshua Grimes offers some tips that will keep meeting professionals from feeling at sea when they take their groups on a cruise. Cruise ships are an increasingly popular option for meetings and incentives, and for good reason. Are alcoholic beverages included? What are the service charges?

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

StraussCA

JUNE 29, 2022

Food and Beverage Selections. To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Food and beverage: don’t forget this is a variable expense dictated by attendance numbers. Prepare a list of questions to ask vendors you meet. Ingredients: .

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

PCMA Convene

APRIL 2, 2018

In 2014, venture capitalist Ron Shah was deep into a month of internal meetings when the pipes burst in. He worked the phones in a rush, trying to clinch local hotel meeting rooms on short notice. Surely, he thought, there must be a less aggravating way to book small meetings. his building. He called it Bizly. “It

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Contracting Out vs. In-House.

Negotiating 70

Negotiating Hotels Contracts Food and Beverage 70

Event Leadership Institute

OCTOBER 29, 2020

Read on for 33 questions to evaluate when planning for the return of in-person events, curated from planners who recently completed our Pandemic Meeting & Event Design certificate course. What is the event need/goal, and must the outcomes be achieved by meeting in-person? And if so, what components should the contract include?

Insurance 105

Insurance Food and Beverage Contracts Transportation 105

Eventtia

JUNE 2, 2023

Event planning and organizing a fairly small meeting involving just five participants can be quite a challenge, especially if this is your first time. Some of the critical elements you should include in your budget are: Venue: both the rental cost and required insurance. Planning an event is difficult. Can you imagine the headache?

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

SevenEvents

OCTOBER 17, 2023

in this guide, we’ll reveal our ultimate blueprint for event budgeting, providing you with the insights, tools and knowledge you need to plan and execute an event that meets yours and your clients’ goals and exceeds their expectations. event planning is a complex but rewarding challenge that involves a lot of attention to detail.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

Event Leadership Institute

AUGUST 5, 2019

Unlike hotels and conference centers who live and die on event and meeting business, alternative venues want the additional revenue your event brings, but their first priority is always their core business, which can often make them seem, well, un-friendly. Ironically, food and beverage may not be allowed in the galleries where the art is.

Food and Beverage 55

Food and Beverage Insurance Contracts Negotiating 55

Stova

MARCH 17, 2023

A generational shift (mostly driven by technology and online interaction) is forcing large hotel chains to create new brands with completely overhauled meeting and event offers. Rates can be particularly complex when guest room accommodation is part of the overall meeting or event requirement. Happy days.

Venues 40

Venues Negotiating Food and Beverage 2023 40

SmartMeetings

AUGUST 26, 2020

APEX COVID-19 Business Recovery Taskforce leaders share insights on planning meetings during a pandemic. The conversation turned into a vigorous question-and-answer session, covering everything from food and beverage to contracts and roles and responsibilities. Preparing for a Return to Meeting. Amy Calvert.

Food and Beverage 52

Food and Beverage Airlines Contracts Hotels 52

PCMA Convene

MARCH 7, 2017

In addition to data about quantifiable things like the size, frequency, costs, and types of meetings, our Annual Meetings Market Survey also captures a wealth of data in the form of comments in response to a series of open-ended questions. Last week we published comments about the meeting industry’s biggest challenges.

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

SmartMeetings

JULY 25, 2019

All-inclusive properties may seem like the holy grail of venues to meeting planners, and while they can make the planners job a lot easier, they don’t automatically guarantee a high-quality event. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate.

Negotiating 64

Negotiating Transportation Contracts Insurance 64

Social Tables

APRIL 22, 2019

This way, you’ll be sure to meet important deadlines, stay within budget, and coordinate multiple parties smoothly. It takes careful planning to pay deposits on time and keep track of contracts. The catering company you hired double booked themselves and can only supply a portion of your food and beverage orders.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Socio Events

AUGUST 4, 2021

When budgeting, pay special attention to the high-priced items such as the venue, food, activities, entertainment, and technology. Add sponsored promotional graphics and banners to charging stations, beverage and food areas, and even restrooms.

Event Management 52

Event Management Management Food and Beverage Event Apps 52

Eventtia

OCTOBER 9, 2023

Ensure adequate insurance. Once an agreement is reached, ensure all terms are laid out in a written contract. Double-check if any permits, insurances, or licenses are required to host your event, and ensure they’re procured. Confirm the needs of media attendees and VIPs and make arrangements to meet those needs.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Guidebook

JANUARY 8, 2024

Build an Event App with Guidebook Event Planning Checklist: Pre-Event The Foundation This typically occurs 12 months out, or further, for large events like user conferences, festivals, or trade shows; and 5-6 months out for smaller events like meetings or workshops. Check their availability and start working on a contract.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Planning Pod

APRIL 12, 2020

Like a sales meeting to train and motivate your sales force. Where would be the ideal location for these attendees to meet? Most events can be effectively executed by having one or a few primary event planners and then supporting staff that is either in-house or contracted out.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

SmartMeetings

MAY 4, 2020

Attendee and employee comfort with risk will vary widely, as will the regulations for meetings in every destination and the sanitation protocols in each venue. Participants discussed options for meeting agendas that will help ensure fewer people gather in the same place at the same time. Food and Beverage.

Meetings 89

Meetings Food and Beverage Insurance Financial 89

Planning Pod

JANUARY 12, 2021

Planning Pod’s all-in-one platform gives new event facilities 20+ easy-to-use tools to set up systems for managing booking calendars, sales, client communications, contracts, billing, payments and more. Then, be prepared to meet those needs as you put together your business plan and buildout plan.”. Sign up for a free trial today!

Venues 148

Venues Food and Beverage Social Media Marketing 148

Eventtia

OCTOBER 20, 2022

an internal meeting), try to have at least one month of preparation time. Equipment rental and related costs Licences and permits Insurance costs Establish your event team. For the sake of this checklist, we’ll assume that we are going to plan a multi-day conference, where the initial planning starts around six months before D-day.

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Bizzabo

JUNE 4, 2021

Can refer to food and beverage, services, or products that are purchased and charged separately rather than as a package. Walls or panels that are used to divide a large meeting room into smaller rooms. Certificate of Insurance. This fee will sometimes cover the venue opening the beverages and serving guests.

Food and Beverage 92

Food and Beverage Wireless Speakers Venues 92

Stova

MARCH 17, 2023

Introduction Every year, executives are tasked with reimagining the machine in a way that meets the aspirations of the CEO, and the constraints of the CFO. Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Planning Pod

AUGUST 16, 2022

Meetings, conferences and trade shows. To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. Event insurance. Finally, you should consider whether or not you plan to offer event insurance through a third-party insurance provider.

Food and Beverage 103

Food and Beverage Insurance Apparel Trade Shows 103

Planning Pod

AUGUST 16, 2022

Meetings, conferences and trade shows. To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. Event insurance. Finally, you should consider whether or not you plan to offer event insurance through a third-party insurance provider.

Food and Beverage 78

Food and Beverage Insurance Apparel Trade Shows 78

Planning Pod

MARCH 10, 2022

Another says that 59% of hospitality and food service staff won’t be coming back. Many businesses have already bumped salaries far beyond pre-pandemic levels (and way past the minimum wage) and are offering incentives like health insurance and flexible hours and schedules (especially important for parents with young children).

Hospitality 88

Hospitality Technology Food and Beverage Hotels 88

Endless Events

SEPTEMBER 12, 2018

Don’t just have multiple meeting rooms set up if they aren’t really needed. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”. Negotiate payment terms. Remember to treat them like partners.

Negotiating 81

Negotiating Contracts Wireless Events 81

Endless Events

NOVEMBER 14, 2019

Thuy is a fan of COI or a Certificate of Insurance. “I use it maybe like every week asking for supplier partners to send their COIs additionally insured to us”, she explains. When we’re having these meetings and conferences and we’re saying all these acronyms. FNB – Food And Beverage.

Insurance 66

Insurance Food and Beverage Contracts Events 66

PCMA Convene

JULY 31, 2017

In participating in the nominating process for our Best in Show awards program this year, DeBolt, director of meetings and events for PLM World, singled out Roberta Tisdul, CMP, senior convention services manager for Visit Indy, in our Convention Services/CVB category. Then she had more to say. Teamwork seemed to be a theme this year.

2017 76

2017 Trade Shows Insurance Food and Beverage 76