SmartMeetings

JULY 28, 2023

In advance: When setting up the contract, make sure it measures attrition on a cumulative basis versus per-night basis. Another contract solution is to ask for the option for the hotel to resell any unused rooms to lessen the attrition, if applicable. Set up the contract to allow for a post-meeting audit. Our quick save?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Make sure you have signed contracts in place at least three months out.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Planning Pod

NOVEMBER 19, 2020

It’s fairly common for new wedding venues to use free software like Google Docs, Excel spreadsheets, e-calendars and email plus cost-saving tools like whiteboards, paper printouts and folders while landing their first bookings and gaining a foothold in the event industry. Michelle Sanabria – Wedding Coordinator at Hidden Barn Venue.

Venues 148

Venues Management Contracts Food and Beverage 148

SmartMeetings

APRIL 16, 2020

As COVID-19 wanes and people begin meeting again, what should planners know about precautions venues must take to ensure clean, safe spaces? He offered insight into how venues can make sure their spaces are ready for meetings. Class 2: Someone in the venue has had recent contact with an infected person.

Venues 134

Venues Food and Beverage Contracts Consulting 134

MeetingsNet

NOVEMBER 8, 2022

In today’s super-heated seller’s market, it pays to book venues as far out as possible. Here are a handful of ideas to help you find a venue that will fit your budget. Creative Venue Cost Cuts. • Tried-and-True Venue Cost Cuts. • Negotiate multi-year contracts with the same venue or hotel chain.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues. Well, it seems that the party is over.

Venues 40

Venues Negotiating Food and Beverage 2023 40

MeetingsNet

OCTOBER 2, 2017

Industry attorney Joshua Grimes offers some tips that will keep meeting professionals from feeling at sea when they take their groups on a cruise. However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Are alcoholic beverages included?

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

Planning Pod

JULY 27, 2022

If you are somehow engaged in event sales – whether as a salesperson, business owner or manager in the hospitality and events industry – you already know that establishing successful sales practices and habits is the #1 way to grow revenues for private, group and in-person events. What are you looking for from a venue/planner?

Venues 103

Venues Hospitality Contracts Events 103

Milestone Events Group

OCTOBER 21, 2021

There are a lot of moving parts that go into your perfect day- dress, colors, food, cake, guest list, etc. But the one that seems to stand out the most is the venue. Here is how to pick the perfect wedding venue that suits all your needs. The Essentials For How To Pick A Wedding Venue. How to pick a wedding venue?

Venues 98

Venues Food and Beverage Insurance Travel 98

The Castle Group

SEPTEMBER 5, 2023

Some days it’s working on collateral with our designers, some days it’s logistics and the food and beverage, and some days it’s sourcing a new venue or looking through contracts, but no two days are the same. What is the day to day like as a corporate event planner?

Corporate Events 52

Corporate Events Event Planning Food and Beverage Contracts 52

MeetingsNet

NOVEMBER 8, 2022

Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • if the venue allows it, suggests Cole. Change the format of some sessions from lecture to small-group interactions. Ask about the groups meeting in the venue before you. Want more?

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

Event Leadership Institute

JULY 28, 2021

If you or your organization require expert assistance, you should contract the services of a professional. Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract.

Contracts 80

Contracts Negotiating Food and Beverage Hotels 80

MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. When meetings are canceled, the group that signed the contract is typically responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier.

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

SmartMeetings

JUNE 30, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? Under this umbrella, working groups are aggregating, curating methods to contextualize the waves of guidelines and explain the implementation process. The hospitality industry is coming to the rescue. Planner FAQ.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). Food and beverage. Food & Beverage (F&B). Meeting Rooms.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

SmartMeetings

APRIL 19, 2017

Convention and Visitors Bureau , a local organization that can help meeting planners conduct venue and vendor selection at no cost. Director of Sales at a venue, usually who will be negotiating your contract with. Food & Beverage , used when talking generally about providing, well food and beverages.

Food and Beverage 72

Food and Beverage Meetings Contracts Negotiating 72

SmartMeetings

OCTOBER 28, 2020

Some of those costs may be offset by fewer people attending in person, meaning less food and beverage, hotel rooms and travel costs will be incurred. Venues: A great deal of uncertainty about the right way to meet still exists. That reality puts a premium on clear communication with the venue partner.

Insurance 85

Insurance Financial Meetings Food and Beverage 85

Guidebook

DECEMBER 30, 2019

From choosing a mobile app to reduce paper waste to selecting green venues – in 2020 sustainable options will remain a hot topic. . Look for sustainable venues, communication, vendors like food & beverage, and furniture rentals. Venues will get more interesting … and so will locations. What’s driving this?

2020 78

2020 Food and Beverage Sustainability Contracts 78

SmartMeetings

OCTOBER 25, 2021

Going into full hostess mode, she arranged for a hospitality suite stocked with food and a changing room in case early arrivals wanted to hit the beach before the welcome reception. “I As a nod to food allergies, elegant labeling listing everything in the box, and the company logo aligned with the theme of the event.

Food and Beverage 111

Food and Beverage Contracts Hotels Meetings 111

SmartMeetings

AUGUST 26, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? Under this umbrella, working groups are aggregating, curating methods to contextualize the waves of guidelines and explain the implementation process. For highlights, read on. Advocating for the Future. Amy Calvert.

Food and Beverage 52

Food and Beverage Airlines Contracts Hotels 52

Planning Pod

JANUARY 17, 2017

Book vendors and venues for multiple events. Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

Event Industry News

OCTOBER 7, 2019

The industry is all too aware of the environmental damage caused by everything from plastic and non-recyclable branded materials, food wastage, excessive travel, generators, transporting goods, long hours on-site or in the office to ‘get the job done’ and sleepless nights and stress. Areas of interest. Brand Events. Concerts & Tours.

Sustainability 106

Sustainability Food and Beverage Transportation 2015 106

All Seated

OCTOBER 9, 2020

While you’re busy organizing and coordinating with your couples, there’s one thought that seems to be on the minds of quite a few industry pros – how can I fill the space of a large venue with half of the original guest list? Also, think outside the box when it comes to a venue. Photo Credit: Amy Kolo.

Venues 65

Venues Food and Beverage Entertainment Contracts 65

SmartMeetings

MARCH 17, 2020

A group sales director shares secrets for getting what you want. She is going to be met head-on by the revenue manager, the food and beverage director, and possibly even her colleagues in group sales. What This Means for Group Sales and Planners. It’s 8:30 a.m., In her world, it’s known as the DBR.

Hotels 105

Hotels Food and Beverage Negotiating 2006 105

Event Leadership Institute

OCTOBER 29, 2020

What are effective strategies for communicating expectations and policies to all those involved in the event – including attendees, the venue, and all supporting vendors and suppliers? And if so, what components should the contract include? How and under what conditions do venues/suppliers refund deposits?

Insurance 105

Insurance Food and Beverage Contracts Transportation 105

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Use food as entertainment. Click To Tweet. Keeping Catering Costs Down.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

The Castle Group

MARCH 2, 2021

This will depend on several circumstances, such as the speed of the vaccine rollout, safety thresholds of hosting organizations and hosting venues, and local market conditions. A smaller in-person group will allow you to ensure that you meet the proper capacity limits for your in-person guests. Vet your live venue.

Food and Beverage 94

Food and Beverage Hotels Negotiating Event Apps 94

SmartMeetings

APRIL 3, 2020

Lindenberg, senior vice president of marketing communications for Crump Life Insurance Services, who is also an FICP influence committee member and special-interest group leader. Whether it’s venue labor, bus drivers or catering staff, shortening an event slightly can help reduce costs.”. “Financial and insurance meetings in the U.S.

Financial 82

Financial Insurance Meetings Food and Beverage 82

Social Tables

JULY 13, 2023

Whether you’re planning a birthday celebration for a major golf fan or looking for a unique venue for an outdoor celebration , a golf course birthday party may be the right choice for your event. Select your top five event dates before looking for a host venue. Who plans a golf course birthday party? Who is paying for the event?

Food and Beverage 78

Food and Beverage Entertainment Venues Sports 78

Prestige Events Magazine

SEPTEMBER 28, 2022

Because of the size of the event and what the VeeFriends team wanted to achieve, there were numerous challenges to address, such as production, venue sourcing, hotel blocking, food and beverage, welcome parties, registration, talent, security and VIP management. The VeeFriends team found and contracted the U.S.

Food and Beverage 52

Food and Beverage Banking Tourism Contracts 52

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. This minimizes risk to your organization and brand.

Event Management 130

Event Management 2023 Management Healthcare 130

QC Event School

DECEMBER 30, 2022

Venue selection. Our services include the following: Securing venue and catering services. The goal is to secure $5,000 in sponsorships to help cover the costs of venue rental, food and beverage, decorations, audio/visual services, transportation and other expenses associated with the event. Staffing needs.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

The Castle Group

SEPTEMBER 26, 2023

Imagine this scenario: you’ve been tasked to organize a user group conference , sales incentive program , product launch , corporate retreat, annual fundraiser, or fill in the blank here. Make sure to require a formal contract and ensure all terms, policies, and pricing are clear and align with your expectations before signing.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Eventmobi

FEBRUARY 3, 2021

Physical event attendance will continue to face limitations in terms of venue capacity and travel restrictions for at least the first of half of 2021. Extra expenses include: Venue rental, stage setup, lighting, and AV recording equipment Onsite staffing and supply costs (catering, cleaning, security, PPE) Travel and transportation.

Speakers 248

Speakers 2021 Sponsorships Events 248

Social Tables

DECEMBER 27, 2022

If not, create or check your Facebook Group , invite former classmates, and ask them to extend invitations to others. Inquire about general availability, willingness to travel, and preferred type of event venue. Who will pay venue and vendor deposits? Book an event venue. Measure interest in the event.

Food and Beverage 78

Food and Beverage Entertainment Social Media Venues 78

Smart Meetings

OCTOBER 5, 2022

We can’t shut the door,” said the CEO of Matrix Group International Inc., She learned that in the virtual environment, starting with small-group networking during coffee when people are more open-minded is much more compelling. She suggests not signing long-term contracts “because you don’t know what is going to happen.”.

Meetings 110

Meetings Food and Beverage 2021 Insurance 110

SmartMeetings

SEPTEMBER 28, 2018

Experience an Off-Site Venue Before the Event. When planners are considering off-site venues for a reception or meal , the hottest new place in a host destination might not be the best choice. “In In both cases, Cole always tries to anonymously experience a restaurant or other venue before booking it for a group.

Meetings 62

Meetings Food and Beverage Hotels Site Selections 62