Endless Events

NOVEMBER 15, 2021

Event planners and event managers have all been through a steep learning curve to master the art of creating successful event experiences. From managing event timelines to event budgeting, event profs have a lot on their plates. Pre-Event Setup & Site Visit. Housing & Room Blocks.

Contracts 126

Contracts Hotels Negotiating Food and Beverage 126

Velvet Chainsaw

FEBRUARY 25, 2021

We recently convened a roundtable of senior-level conference organizers to discuss risk tolerance and the forces that are shaping their 2021/22 event strategies and decisions. Everyone agrees that planning hybrid events takes significantly more time, money and effort. Contract concerns. Hybrid is costly.

Contracts 438

Contracts Financial Negotiating 2021 438

SmartMeetings

MAY 13, 2022

A Breakdown of Post-Pandemic Contract Clauses. New Contract Essentials in an Ever-Changing Environment. Contracting in the current Covid climate is complex—everything feels unsettled, so it’s hard to know how to plan. Contracts and Negotiations Amid Covid: Best of What’s Worked in 2021.

Negotiating 98

Negotiating Contracts Financial Medical Meetings 98

PCMA Convene

APRIL 25, 2024

The Society for Maternal-Fetal Medicine (SMFM) held its 43rd Annual Pregnancy Meeting, Feb. In March, urologist Ashley Winter took to X (formerly Twitter) to share that she wouldn’t be attending the American Urological Association’s 2024 annual meeting, May 3 – 6, 2024 in San Antonio, Texas. “My 6-11, at Moscone West. At the time, St.

Meetings 119

Meetings 2024 Contracts Healthcare 119

TicketBud

DECEMBER 5, 2023

As the current year winds down, event organizers are gearing up for the next round of exciting programs and gatherings. The success of an event often hinges on meticulous preparation and foresight. Planning your events calendar a year in advance provides the framework for a seamless and successful series of gatherings.

Marketing 110

Marketing Negotiating Entertainment Sponsorships 110

SmartMeetings

MARCH 25, 2021

event contract. Foster, CHME, an attorney with Foster, Jensen & Gulley , for an exclusive Q&A on event contract essentials in the Covid era. Listen to “Event Contract Essentials in the Covid Era” on demand. Meeting professionals today are risk managers. The good news is that vaccines are here.

Contracts 119

Contracts Insurance Hotels Negotiating 119

SmartMeetings

FEBRUARY 4, 2022

2022 contracting will require going back to basics. The beginning of a new year brings the promise of new events, incentives and meetings. Contracting in the current Covid climate, however, is complex—everything feels unsettled, so it’s hard to know how to plan. How do we navigate this ever-changing environment?

Contracts 115

Contracts Site Selections 2022 Risk Management 115

SmartMeetings

MARCH 12, 2020

Do meetings cancelled as a result of coronavirus concerns quality as force majeure ? attorney at Devlin Law Firm, explained in a recent Smart Meetings Accelerator webinar “ COVID-19 Considerations for Meetings Contracts ” that the answer is complicated. The first step is to read your contract,” Devlin said.

Contracts 77

Contracts Meetings Negotiating Government 77

Smart Meetings

OCTOBER 23, 2023

Experts weigh in on what needs to change to work together better Editor’s Note : Hospitality sales consultant Steve Steinhart will be speaking at Smart Meetings Extraordinary Experience in Monterey, California, Nov. If all the meetings that we have re-scheduled for 2024 come through, we will show a very nice gain in the group market.”

2024 105

2024 Meetings Hotels Contracts 105

SmartMeetings

DECEMBER 24, 2020

There’s much to consider legally to get in-person meetings truly get going again. Smart Meetings got in touch with an expert about what meeting professionals should be thinking about when face-to-face meetings resume. The post Event Contract Considerations for 2021 appeared first on Smart Meetings.

Contracts 105

Contracts 2021 Negotiating Airlines 105

SmartMeetings

DECEMBER 24, 2020

Has this year strengthened your relationship with the event contract? There’s much to consider legally when in-person meetings truly get going again. Smart Meetings got in touch with an expert about what meeting professionals should be thinking about when face-to-face meetings resume. Waiving Responsibility.

Contracts 87

Contracts 2021 Negotiating Airlines 87

MeetingsNet

OCTOBER 26, 2023

Maritz Global Events released its Industry Trends Report at IMEX America with some eye-popping data on the rising cost of hotels, airfares, F&B, and other event-budget elements. If your meetings budget has kept up with price increases over the past few years, you’re among the lucky.

Meetings 109

Meetings 2023 Contracts 2019 109

Smart Meetings

MARCH 28, 2022

Now two years out from where we were at the pandemic’s genesis, one question continues to peck at the minds of meeting planners: “Can the fear of Covid be sufficient enough to trigger force majeure ?”. Post-Covid Contract Solutions.”. The Act of God: What To Include in Your Force Majeure Contract. Who’s Got Jurisdiction?

Contracts 78

Contracts Insurance Negotiating Government 78

Smart Meetings

JANUARY 2, 2024

Jeanette Stensgaard speaks on including meetings in company strategy With more than 18 years in the meetings industry, Jeanette Stensgaard, MBA, CMP, HMCC, and Smart Women in Meetings award winner 2023 has entered the independent meetings world as the Chief Brilliance Officer for ShePlans Co. How do we get there?”

Meetings 52

Meetings 2023 2024 Hospitality 52

SmartMeetings

JULY 31, 2020

If there’s one thing coronavirus has done, it’s shone a spotlight on the importance of having a rock-solid contract to protect you from legal action. Before the coronavirus, many venue contracts didn’t feature force majeure clauses , and too many planners may not have seen a need for it. Event Contract Language.

Contracts 84

Contracts Consulting Venues Meetings 84

SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. If a planner wants to make a change to a contract, is it necessary to sign a whole new contract? More : J.D.

Contracts 99

Contracts Hotels Negotiating Airlines 99

MeetingsNet

APRIL 29, 2020

The industry influencer, author, and educator knows that the meetings and events industry will adapt, but hopes that surviving the new normal won’t mean an end to creativity. Hawaiian-born Kevin Iwamoto has worked in almost every aspect of meetings and events, from procurement to consulting.

Meetings 92

Meetings Contracts Airlines Government 92

Attendease

FEBRUARY 20, 2024

Corporate events serve an important purpose — they boost brand visibility, drive revenue, and strengthen relationships with customers and employees. However, executing successful events takes more than ordering catering and sending invites. Consider asking questions like: What is the primary purpose of this event? Educational?

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. In many instances, event professionals can land sweet deals if they consider a multi-year agreement for annual events. Consider multi-year agreements. Take your time.

Negotiating 51

Negotiating Contracts Food and Beverage 2018 51

Smart Meetings

SEPTEMBER 18, 2023

6 tips for a smooth European event from an international DMC expert If it seems to you everyone is taking their incentive meeting to Europe this year, you are not alone. Start Early The first tip is to book early and contract early! Explore Widely That U.S. News list included Rome (No. 9 for its iconic canals, opulent St.

Meetings 105

Meetings Contracts Transportation Hotels 105

Smart Meetings

OCTOBER 30, 2023

Experts offer tips and ideas for meeting professionals As the year slowly comes to a close, many financial and insurance meeting planners may be thinking about what they should be keeping on their radar. Squeglia, CMP, Independent Contractor at RLC Events, to get the inside scoop. The question is what happens next?” “I

Insurance 98

Insurance Financial 2024 Meetings 98

Velvet Chainsaw

SEPTEMBER 12, 2023

Many of our clients have had to navigate unchartered waters as venue contracts (that were secured years ago) are now being questioned and challenged by members in states that have adopted discriminatory and women’s health laws that go against the mission and values of the association.

Contracts 222

Contracts 2024 Conference Venues 222

Smart Meetings

JUNE 2, 2023

6 steps to finding the right event tech vendors and product Finding the right event tech can be a long, tedious process. What is the purpose of your event? What type of event is it? What type of event is it? Event tech tools are going to help you solve those problems and challenges.” Who is attending?

Event Tech 98

Event Tech Tech Meetings Negotiating 98

Smart Meetings

AUGUST 28, 2023

Food, lodging and programming are critical factors for any meeting. But to mesmerize your audience with something they haven’t seen before, meeting planners should invest time developing a productive relationship with an AV partner. There is a labor shortage in the live events industry. Why do people come to your event?”

Meetings 94

Meetings Speakers Contracts Travel 94

Smart Meetings

APRIL 4, 2023

Force Majeure clause and employment classifications changes coming for MPs The legal nuances of meeting planning can be a bit overwhelming even for the seasoned planners. To offer some helpful insight in what areas to be on the lookout for, Smart Meetings sat down with Ty M. Sheak continued, “The short form is usually not advisable.

2023 97

2023 Meetings Contracts Government 97

SmartMeetings

OCTOBER 17, 2022

At a recent international event that had been rescheduled three times due to Covid, a major sponsor backed out of reserved rooms at the last minute. With literally days until the event, there was nothing the event planner could do—except plan ahead for the next event. There goes the room minimum! Start Sooner.

Meetings 98

Meetings Contracts Hotels Travel 98

Event Industry News

DECEMBER 1, 2022

From evolving event booker expectations to the importance of the right collaborations for business success, hear the latest MICE trends and predictions for the year ahead from a selection of Custard’s expert clients. Short lead times and conversions will continue to be a theme for business meetings and events in 2023.

2023 98

2023 Meetings Sustainability 2026 98

Smart Meetings

DECEMBER 15, 2023

From finances to DEI and team building, 2023 was a year for support and education All of us at Smart Meetings and all of our contributors want to see each other thrive, which is why we frequently post strategy stories as a resource for all of us to learn from each other.

2023 104

2023 Financial Contracts Education 104

Event Leadership Institute

JULY 28, 2021

The panelists and the Event Leadership Institute are not engaged in rendering legal, accounting, or professional services. If you or your organization require expert assistance, you should contract the services of a professional. Last year, all meetings and events were on hold.

Contracts 80

Contracts Negotiating Food and Beverage Hotels 80

Smart Meetings

NOVEMBER 30, 2022

Predictions of a mass consolidation of the meetings industry have been swirling since the World Health Organization started advising lockdowns in early 2020 to “smooth the curve” of what was then known as novel coronavirus. Newest Acquisition. Read More : Acquisition to Enhance Breakout Rooms Could be First Step Toward Zoomiverse.

Meetings 105

Meetings Global Events Contracts Travel 105

SmartMeetings

FEBRUARY 12, 2024

Complex gatherings require creative solutions Brandon Goodman Meeting professionals plan their tactical strategies for months before entering the Zone of Action in the ballroom. Read More : Hey, Busy Meeting Planner, You Feeling Stressed? We set up an environment to meet each specific client’s needs.” Stress is stress.

2024 98

2024 Contracts Events Tech 98

Event Guru

MARCH 6, 2024

Colleges and Universities host many events from conferences to banquets to expos and even sports and other youth camps. These events often include the need for catering, technology, and housing overnight guests. That is why investing in a comprehensive, event system is a fiscally responsible strategy for many campuses.

Negotiating 40

Negotiating Government Contracts Sports 40

Smart Meetings

OCTOBER 5, 2022

Even as in-person meetings continue to reemerge with a vengeance, virtual meetings have taken a primary position in the event professional toolbox. We live in a hybrid world where almost every major event has a virtual component, even if we don’t call it that,” said Bizzabo Chief Marketing Officer Alon Alroy. “We

Meetings 110

Meetings Food and Beverage 2021 Insurance 110

SmartMeetings

JUNE 16, 2020

Editor’s Note: This is part of a series reporting on FICP Chats about the future of meetings. For the short-term, request for proposals ( RFPs ) do not look dramatically different, if they’re being submitted at all, but there is great optimism that event disruptions and “new normal” considerations will not persist into future-year events.

Meetings 114

Meetings Contracts Insurance 2025 114

SmartMeetings

FEBRUARY 11, 2021

Who could have predicted a year ago that Zoom would be a major disruptive influence in the meetings industry? Now, conventional wisdom suggests that hybrid groups, which combine teleconferencing with person-to-person meetings, will be prevalent for the foreseeable future. But how will it affect 2021 budgets? But what will it cost?

2021 124

2021 Meetings Hotels Financial 124

Smart Meetings

SEPTEMBER 14, 2023

It can also be effectively used by meeting and event teams of all sized to deliver better end products. Effective procurement strategies not only ensure that companies get the best value for their money but also play a role in risk management, innovation and corporate social responsibility.

Conference 98

Conference Site Selections Negotiating Contracts 98

Smart Meetings

AUGUST 12, 2021

Those stressful last-minute gyrations were just one of the issues addressed in Smart Meetings ’ latest webinar, “ Vital Lessons from Covid-era Medical Meetings ,” led by Kara Ferguson, meeting planner for American Society of Anesthesiologists , and Katie Bohrer, CEO of event design company Onwardly. Katie Bohrer. “I’m

Meetings 98

Meetings Contracts Medical Meetings Travel 98