Hubilo Blog

OCTOBER 15, 2021

What’s Event Planning? All types of events, right from a grand corporate event to a simple wedding, need planning. Organizing events is hard as hundreds of things can go wrong on D-Day. Based on their needs, you will be required to do any or all of the following: Ideate the plan. Decide the theme.

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Eventsforce

JUNE 12, 2019

In this month’s round up of top event tech stories, we look at what impact the EU GDPR has had on the events industry – one year after coming into effect. Have a look at the top event tech stories you don’t want to miss: Special Events: Most Event Planners Still Struggling with GDPR, Study Shows.

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ePly

MARCH 26, 2024

Coordinators describe the seemingly impossible feat of creating an event from scratch in a variety of daunting ways. In fact, the independent educational resource World Scholarship Vault (WSV) named event planning as the third most stressful job in 2023. What Is an Event Plan?

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Event Farm

OCTOBER 11, 2016

This is a guest post from Sarah Hill, a professional blogger and creative content writer at Group Se7en Events , a leading event management and event planning agency in London. If you work in events, it comes as no surprise that being an event planner has been voted in numerous polls as one of the most stressful jobs.

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Smart Meetings

DECEMBER 29, 2021

Throughout the year, Smart Meetings has invited professionals from different corners of the event planning world to impart their knowledge. Harness the Power of Negotiation to Master Your Post-Covid Events Career. Negotiation is an essential skill in business, meetings and life.

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Eventtia

OCTOBER 20, 2023

This proactive oversight prevents overspending and helps maintain financial health throughout the event planning and execution phases. Prioritization Not all aspects of an event hold equal importance. Some elements are critical to the event’s success, while others, though desirable, may not be necessary.

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SmartMeetings

JUNE 3, 2019

It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options. There’s flexibility in negotiating with a venue that provides in-house food and beverage, however, as it has more control over adjusting menus to cater to the planner’s budget.

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Food and Beverage Contracts Negotiating Financial 68

Social Tables

JANUARY 17, 2018

Keeping all of those details in your head will result in constant mental chaos and present unnerving stress on event day. Audience expectations range from the creature comforts of easy parking, familiar food, and a pleasant room temperature to WOW factors, like an exotic location, tech-savvy presentations, and useful SWAG.

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The Castle Group

SEPTEMBER 26, 2023

If your event needs are strictly technical (i.e., For more comprehensive, strategic planning or mid to large-scale projects, a full-service events company, like Castle, will handle all aspects of event planning from concept to completion. We tend to think of ourselves like an event general contractor.

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Capterra Event Management

APRIL 25, 2017

It took time, planning, and patience. Not unlike starting an event planning business. How to Start Your Event Planning Business. The same goes for those looking to start their own event planning business. Identify whether your skills are right for event planning. Topics: Event Budgeting.

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Endless Events

JULY 26, 2019

These questions will guide you through all of the choices you need to make the best event WiFi experience possible and set your WiFi providers up for success. . No different from anything else in event planning, to have the best event wifi you need to know your audience. How many access points does the event WiFi have?

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Planning Pod

AUGUST 14, 2023

Use Planning Pod to streamline your catering business From finalizing the catering menu to invoicing, event planning can be overwhelming for catering businesses—but that’s where Planning Pod can change the game.

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Event Planning BluePrint

MARCH 29, 2022

Following famous event planning companies and event planners can feel like mentorship. Because — believe it or not — some people think they can handle event planning all on their own. How hard can planning their own wedding be? Planning their own wedding will save them money, right? “By Great Advice.

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Planning Pod

JUNE 23, 2023

Whether you’re an event venue, a professional event organizer, or the de-facto event planner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.

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GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. If you’re lucky, the event market will offer a variety of good venues. Wi-Fi, tech, outlets, etc. Wi-fi, tech, outlets, etc.

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Bizzabo

NOVEMBER 25, 2019

Though it may seem like social media has dominated interactions between event professionals and event marketers, event influencers are tuning into podcasts as an alternative means for sharing event planning tips, tricks, and best practices. The Best Event Planning Podcasts. Event Tech Podcast.

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Social Tables

NOVEMBER 16, 2016

Here are some tips I have learned along the way that can help you get what you need without sacrificing your relationship with the party you are negotiating with. To help you with your own process, I have formatted my tips in a form of the questions that you should ask yourself before negotiating your next rental contract.

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GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. If you’re lucky, the event market will offer a variety of good venues. Wi-Fi, tech, outlets, etc. Wi-fi, tech, outlets, etc.

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Food and Beverage Venues Transportation Contracts 120

Bizzabo

AUGUST 13, 2018

of planners have an event spend less than $100K — budget constraints should be conveyed to the venue from the start. However, if you have found the perfect fit for your event, ask if they would consider lowering the cost in exchange for a multi-year contract. Don’t be afraid to negotiate! Costs: Considering that 32.8%

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Guidebook

JANUARY 8, 2024

Managing events is stressful. You need an event planning checklist to support you from beginning to end. From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. We suggest tailoring your checklist to fit your event.

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Event Planning Food and Beverage Social Media Insurance 78

The Castle Group

MARCH 2, 2021

Think tech. Planning for virtual events has made us embrace new technologies, and hybrid events will push us even further. From negotiating the most favorable cancellation terms and monitoring contract gateways to developing a solid emergency response plan for our programs, we must be able to adjust on our feet.

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Endless Events

JANUARY 22, 2019

and Ian Framson of Trade Show Internet are going to answer all your burning questions and share their best tips on how to make sure you have the best Wi-Fi possible at your next event. They know planning your event wi-fi can seem daunting and stressful. TSI’s Bandwidth Calculator – Plan your event bandwidth.

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SpotMe Blog

JUNE 13, 2023

Here are 3 benefits of working with a professional pharma event management company: Access to resources Pharma event management companies have established relationships with top venues, caterers, A/V companies, and other vendors. They can often negotiate better deals and availability.

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Capterra Event Management

JUNE 20, 2018

The most effective event coordinators stay up-to-date on these new trends and look for ways to embrace these changes in their own work, whether that be new event management software , attendee tracking tools , or ways to make their event more personal and experiential. How would you organize your event schedule and timeline?

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Endless Events

FEBRUARY 25, 2019

You may have also recently seen our article about the recent acquisition of Encore Event Technologies by PSAV. On this episode of Event Tech Podcast Will Curran of Endless Events and Brandt Krueger of Event Technology Consulting take a deeper dive into what this could mean for the events industry and AV companies.

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Endless Events

FEBRUARY 6, 2023

As we continue to transition out of the pandemic and into 2023, the effects of economic downturn, layoffs, and budget cuts are felt across the tech industry. And with record-breaking inflation, it’s no surprise many event professionals are forced to navigate tighter budgets with rising costs. They’ll note those hidden items.

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Eventsforce

SEPTEMBER 17, 2021

Remember that a rush to find the cheapest providers could have a detrimental effect on the impact of your event. For example, with event tech, a low price could mean that the data protection is not as robust as it should be. Related read: How to choose a virtual event platform. You contract a speaker for an agreed fee.

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Stova

MARCH 17, 2023

At the end of this guide, you should be able to use these tactics no matter what industry you are in or the type of events that you plan to create a holistic approach to event management. That’s why every corporate event planner needs a planning budget. There’s simply so much to consider and prepare.

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Planning Pod

APRIL 12, 2020

The same can be said for event planning. If you try to create an event that makes all audiences happy by including every idea and activity under the sun, then it doesn’t have any clarity and won’t resonate with anyone. Step 4 – Assemble a crack team of event professionals.

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Endless Events

SEPTEMBER 10, 2021

And this is why we put together a handy guide to event AV costs! And what are some negotiation strategies that can help you get an incredible deal? All of this and more is what you’ll find here, courtesy of the pros at Endless Events. A crucial step in building a successful event is working with the best.

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PCMA Convene

MARCH 6, 2019

Client politics, controlling costs for space and services, and contract negotiations were top of mind for some respondents, as was finding diverse speakers. Contract negotiation when dealing with India hotels. Contracting. (3 Declining membership means a smaller audience for meetings and events. 3 mentions).

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Contracts Hotels Food and Beverage Negotiating 69

All Seated

OCTOBER 4, 2022

Once you’ve done that deep dive, Chanda Daniels explained during the webinar that it’s more critical than ever to loop clients into a discussion about higher event planning costs. “I Even though clients likely have heard the news stories, it doesn’t mean they connect the dots to higher event-related prices. Educate Clients.

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Planning Pod

JULY 25, 2019

Summary: Learn about what event management software tools to look for. Evaluate features and read reviews of the top event planning apps. Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. What are the benefits of event management software?

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Social Tables

MAY 14, 2019

You event depends on the purpose from a visionary perspective, but when it comes to execution, the realities of what you can accomplish come down to your event budget. But that’s not to say you can’t negotiate. Submit your RFPs & get ready to negotiate. to get a quote on what your event might cost.

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Negotiating Sponsorships Social Media Venues 141

Planning Pod

JULY 25, 2019

Summary: Learn about what event management software tools to look for. Evaluate features and read reviews of the top event planning apps. Business and accounting – For tracking contacts/CRM, leads, legal contracts, proposals, invoicing, payments, revenues and ROI. What are the benefits of event management software?

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Event Management Management 2019 Social Media 60

Eventsforce

SEPTEMBER 3, 2019

Will you be webcasting your event? What event-tech and AV will you need? Pricing for any conference is always variable and much will be down to your powers of negotiation. Before you sign the venue contract make sure you understand it completely. How fixed in stone is your conference date? Do you have alternatives?

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Venues Conference Hotels Sustainability 45

Eventsforce

SEPTEMBER 3, 2019

Will you be webcasting your event? What event-tech and AV will you need? Pricing for any conference is always variable and much will be down to your powers of negotiation. Before you sign the venue contract make sure you understand it completely. How fixed in stone is your conference date? Do you have alternatives?

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Venues Conference Hotels Sustainability 40