Conference Care

JUNE 4, 2020

Here are three real life case studies for Conference Care clients where we’ve been able to match their needs with the right solution – after all, every event is different whether in-person or virtual ! We worked closely with our technology partner to bring the digital event to life and flow just like a live conference.

Negotiating 52

Negotiating Conference 2021 2020 52

Endless Events

SEPTEMBER 15, 2022

But that approach is hardly doable for corporate events, conferences, conventions, and other large-scale events. Attendance tracking software is your best friend if you’re planning events or conferences where attendees need to collect education credits. REAL-TIME INSIGHTS INTO EVENT TRAFFIC. CONTINUING EDUCATION UNITS MADE EASY.

Event Apps 121

Event Apps Technology Education Event Technology 121

Endless Events

OCTOBER 25, 2022

Your logo is non-negotiable. And if it’s egregious enough, attendees might think they walked into the wrong room in the conference hall. . You can keep everyone on your event planning team on the same page by creating brand guidelines for the event. Put Your Logo Everywhere. This is the easiest way to start event branding.

Social Media 77

Social Media Event Planning Negotiating Events 77

Event Marketer

OCTOBER 16, 2023

There are all kinds of Zeiss brand guidelines that we have to follow in general, but there’s no rules about an internal meeting,” says Woelbern. “So Zeiss takes a “business-to-sales” mentality while planning the event, allowing room for more fun, playful experiences and content.

Meetings 96

Meetings Negotiating Hotels Venues 96

Eventscase Blog

JUNE 1, 2023

Examples of Legacy in Large-scale Events Large-scale events, such as the Olympics, FIFA World Cup, and major conferences, often leave a significant legacy due to their size, reach, and investment. However, some general guidelines for measuring event legacy may be applied. No technical skill is required at all.

Sustainability 52

Sustainability Tourism Trade Shows Negotiating 52

SmartMeetings

JULY 8, 2020

That sense of comfort will require meeting, or even exceeding, health guidelines , so attendees can be confident they are as safe, maybe even safer, on a planned and tightly managed incentive trip than they would be at home. The time to do this, of course, is when negotiating the contract, not when trying to exit it.

Travel 116

Travel Contracts Hotels Transportation 116

Event Industry News

APRIL 9, 2021

Most notably, many of the industry’s organisers and associations joined forces last year to create and support the All Secure Guidelines, a rigorous set of globally-adopted and medically-vetted health and safety measures designed to create a consistent and diligent approach to visitor health at all global trade shows in 2021 and beyond.

Trade Shows 52

Trade Shows Fashion 2021 Healthcare 52

Techsytalk

JANUARY 23, 2017

Check Sponsor Guidelines, if Applicable. Some companies sponsor events so often that they have created their own guidelines that outline their terms and conditions and application instructions. Review the guidelines if one is available and be careful not to include anything in your proposal that runs counter to the funding rules.

Sponsorships 40

Sponsorships Negotiating Financial Conference 40

Expo Pass

APRIL 3, 2019

There is a reason professionals, especially executives, attend many conferences, networking events, and forums each year. There wouldn’t be conferences and networking events. You aren’t just asking these questions to build educational material for sessions or topics at your conference. No two audiences will have the same answer.

Education 113

Education Speakers Events Negotiating 113

Social Tables

APRIL 22, 2019

Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. These guidelines will actually make your event planning process easier and more creative. When creating a long-term timeline, there are some key best practices and creative ideas you should incorporate into the process. Establish anchors.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

PCMA Convene

OCTOBER 30, 2020

Our annual conference is in April, in Washington, D.C., We recommend having a deep dive into your contract and then having a call with your legal team to help review and draft anything that may be missing or needed to negotiate with the hotel. — Kimberly Amonett , National Sales Manager, Caesar’s Entertainment Corp.

2021 98

2021 Meetings Contracts Hotels 98

SmartMeetings

APRIL 3, 2020

According to the Fall 2019 Pulse Survey, conducted by Financial and Insurance Conference Professionals (FICP), only one-third (33 percent) of planners planned to grow the size of their meetings in 2020, and just 14 percent planned to expand their incentive programs. Financial and insurance meetings in the U.S. Work with Partners—and Haggle.

Financial 74

Financial Insurance Meetings Food and Beverage 74

Social Tables

JANUARY 12, 2023

Whether planning private celebrations, non-profit fundraisers, or corporate conferences, the goal of the event planner is to visualize their client’s idea and then bring that vision to life. Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Negotiation.

Negotiating 145

Negotiating Event Planning Education Venues 145

Endless Events

DECEMBER 4, 2018

Despite the increasing number of events held yearly, many still feel like copycats of other successful conferences. Workshops are fast becoming the preferred activity for many conferences and meetings. Fortunately, WiFi costs are negotiable. Furniture That’s Both Social And Empowering. Your Audience Craves Authenticity.

2019 134

2019 Sustainability Events Travel 134

Eventtia

JANUARY 11, 2022

But you can at least provide them with clear guidelines on how to optimally enjoy your event, including how to avoid distractions. Type of event: Will this be a conference? The earlier you have a budget estimation, the more time you’ll have to negotiate with different vendors and secure the best options for your event.

2022 62

2022 Event Management Management Food and Beverage 62

Smart Meetings

DECEMBER 7, 2018

Too many planners don’t adhere to a venue’s guidelines. It’s your responsibility to know their record and exactly how they are going to affect your event.”. And finally, planners have to take responsibility for knowing and following rules for creating a safe environment. You need to be in compliance with safety codes,” Howe says.

Contracts 83

Contracts Insurance Hotels Fashion 83

Conferences that Work

JANUARY 15, 2024

As I write this, the European Parliament is close to outlawing facial recognition in public spaces, though negotiations on the final wording are still underway. Here is an extract from the GDPR guidelines on the use of facial recognition technology in law enforcement. You’re almost certainly in it.)

2023 348

2023 2022 Technology Events 348

Eventmobi

JULY 13, 2023

Getting the right speakers for your event can make or break the success of your conference, trade show, or seminar. Event speakers for conferences Keynote speakers. Conferences shouldn’t be all work and no play! High-profile corporate events or large conferences may cost more than smaller workshops or seminars.

Speakers 195

Speakers Advertising Contracts Negotiating 195

Endless Events

MARCH 4, 2020

Venue Guidelines. Starting at the top, when it comes to your event and making sure everything’s rocking and rolling and good to go is that you want to make sure you ask your venue for any venue guidelines as well. Some of these things that we talk about in this checklist, later on, are part of that AV guidelines.

Venues 128

Venues Contracts Conference Insurance 128

Canadian Special Events

DECEMBER 26, 2018

One example includes a permit from the Fire Department that states your event meets the legal guidelines for safety. If your event takes place in a large auditorium or conference hall, make sure to lock all doors before and after the event. You may be required by your venue to obtain special permits for the AV equipment you are using.

Contracts 51

Contracts Insurance Government Travel 51

SpotMe Blog

JUNE 29, 2023

Pharmaceutical companies also spend significantly on marketing events like conferences, symposiums, and meetings. All marketing materials require approval to ensure compliance with FDA and FTC guidelines. Regulatory compliance is non-negotiable. Options include: Medical conferences: Reach physicians and specialists.

Marketing 130

Marketing Social Media Healthcare Advertising 130

Guidebook

JANUARY 8, 2024

Build an Event App with Guidebook Event Planning Checklist: Pre-Event The Foundation This typically occurs 12 months out, or further, for large events like user conferences, festivals, or trade shows; and 5-6 months out for smaller events like meetings or workshops. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Endless Events

APRIL 14, 2020

“Let’s take a normal, a real example of a conference. Let’s suppose you are going to organize a virtual conference. That’s something which is pretty amazing” “Another possibility if you’re running a conference. ” Negotiations & Partnerships.

Sponsorships 111

Sponsorships Negotiating Events Fashion 111

Stova

MARCH 20, 2023

The Ultimate List of Conferences to Attend in 2023 Are you struggling to find which conferences are worth investing your time and money in? We’ve put together a comprehensive list of 200+ top in-person, virtual and hybrid conferences that you should attend in 2023.

2023 52

2023 Conference Healthcare B2B 52

Cvent: Event Marketing

MARCH 7, 2019

” It’s a broad term that can be used to describe someone who plans a small birthday party for ten or someone who plans a multi-day conference for 350,000. You still need to create and send out a request for proposals (RFPs), evaluate them, and work through complicated negotiations. “Event planner.” What can they do?

Event Planning 59

Event Planning Social Media Event Apps Venues 59

Social Tables

DECEMBER 27, 2018

Here are a few of the tools planners are using to make it happen: Silent conferences – Multiple speakers are able to present in the same space, while attendees wear special headphones that allow them to toggle between/choose a speaker. But what about conferences, networking events, and beyond? Key Takeaway for Venues.

2019 167

2019 Meetings Hotels Venues 167

MeetingsNet

MAY 18, 2023

Upset that a Philadelphia property is hosting the far-right Moms for Liberty conference, three Pennsylvania legislators took up their concerns with the hotel’s GM. What criteria or guidelines does your hotel follow when deciding which organizations are allowed to host events at your premises?

Risk Management 111

Risk Management Hotels Contracts Site Selections 111