Event Industry News

DECEMBER 11, 2019

It may sound like simple work – finding a venue and exchanging contracts – but the devil is in the detail and more often than not, there’s a myriad of hidden factors that will impact the eventual price tag. Conferences. Event Tech. Kristin Lamb is Head of Sales and Service at ExecSpace. Areas of interest.

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Endless Events

JULY 26, 2019

There are three categories of questions to ask; essential, quality of life, and tech questions. . This could reduce your engagement and you might be able to negotiate to have it removed from your screen. . Also, be sure to ask if there is the tech support on-site? Venue Negotiations . Don’t wait!

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The Castle Group

SEPTEMBER 26, 2023

Imagine this scenario: you’ve been tasked to organize a user group conference , sales incentive program , product launch , corporate retreat, annual fundraiser, or fill in the blank here. Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power.

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Event Management Management Sustainability Food and Beverage 52

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Wi-Fi, tech, outlets, etc. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Wi-fi, tech, outlets, etc. These include: Budget.

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Food and Beverage Venues Transportation Contracts 166

Smart Meetings

OCTOBER 28, 2021

The tech area has significantly increased with companies we hadn’t even heard of two years ago,” said Bauer. and accessibility; Innovation and tech; Business recovery, Contract negotiations, Personal branding and Sustainability.?. Expect to see Cvent, EventsAIR, Hopin, Swapcard, RainFocus and MeetingPlay among others.

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Smart Meetings

JULY 7, 2021

Groups of employees already working in a public setting were mostly open to the thought of travel, while companies with successful remote setups, such as those in tech and finance, were typically more cautious. Conference Confidence. See also: Contract Negotiation: Post-Pandemic Clauses You Need to Know.

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GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Wi-Fi, tech, outlets, etc. Take care of any legal issues and contracts. Information on the drafting of contracts is usually available in the General Terms & Conditions section. Wi-fi, tech, outlets, etc. These include: Budget.

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Food and Beverage Venues Transportation Contracts 120

Bizzabo

NOVEMBER 25, 2019

Event Tech Podcast. Event Tech Podcast. Now co-hosted by Brandt Krueger and Will Curran of Event Technology Consulting, the Event Tech Podcast was started by John Federico many years ago. This podcast delves into anything and everything about the event tech space. The Best Event Planning Podcasts. EventIcons. GatherGeeks.

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Planning Pod

JUNE 23, 2023

From wedding planning to conferences, ChatGPT event planning is an incredibly versatile tool that can be used for different purposes in the event industry. Fortunately, prospecting and billing management tools can help you manage your sales pipeline, create customized contracts, and collect electronic payments.

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SmartMeetings

FEBRUARY 22, 2017

Company or organization: Conference Event Management in West Des Moines, Iowa. Job title: Tech evangelist and idea igniter. What I love about my job: I love the eureka moments that our audience experiences when they realize that tech solutions, apps or workarounds can transform the way they work on a daily basis. Heather Reid.

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SmartMeetings

FEBRUARY 22, 2017

Company or organization: Conference Event Management in West Des Moines, Iowa. Job title: Tech evangelist and idea igniter. What I love about my job: I love the eureka moments that our audience experiences when they realize that tech solutions, apps or workarounds can transform the way they work on a daily basis. Heather Reid.

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2017 Contracts Negotiating Tech 75

SpotMe Blog

JUNE 13, 2023

They can often negotiate better deals and availability. They also own or have access to the latest event tech, staging, and production equipment, saving you time and money. By delivering professional event services alongside our event tech solutions, we provide companies with a cost-efficient way to run exceptional events.

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SmartMeetings

FEBRUARY 1, 2018

Leveraging Tech Tools. If properties continue to cut commissions and planners need a quick way to book rooms without conference space or F&B, start-up companies such as Stay22 offer real-time, Expedia-like options for booking individual hotel and Airbnb nights with a split commission model. This removes the hocus pocus,” he says.

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PCMA Convene

JUNE 30, 2016

I know where my negotiation points are, and where I can bring expenses down to create more value for the company.’”. Every few years the question comes up as to whether or not [procurement] should be handling our contracts,” she said. “We Tate, CMM, senior manager of finance and events for Petco Animal Supply Services. “‘I

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Socio Events

JULY 27, 2021

Here are a few hybrid tech components that you’ll need to consider when budgeting: AV Equipment: Screens, cameras, microphones, and a sound system are all must-haves for a hybrid event. Does your contract with the venue include a health concierge, or will you need to hire a third party? Will disposable masks be provided on-site daily?

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Event Leadership Institute

MAY 27, 2015

Brandt Krueger , meeting & event technology consultant, and ELI instructor, shares strategic insight from the field on how to negotiate your next AV contract. The next closest bid happened to come from the in-house AV company in the venue, which was eager to set up a multi-year contract.

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Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses.

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Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Event planning contract template. Event planning contract templates. Event planning contract. Sign long-term contracts with suppliers so that you get a good deal. Conferences. Decide the theme. Coordinate transportation.

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Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. Flying to present to a client in their office doesn’t mean someone is willing to mingle with hundreds of people at a conference or reception. Mask Wearing. Industry Consolidation. Venues will close. Escrow Battles.

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2021 Site Selections Contracts Venues 111

Capterra Event Management

APRIL 25, 2017

Conferences. Event Tech. Includes conferences, meetings, graduations. If you are able to negotiate beneficial contracts with your vendors, you will minimize your need to store resources. The Top 8 Conferences Event Professionals Have to Attend. International Institute of Event Management (IIEM). Aesthetics.

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Endless Events

FEBRUARY 25, 2019

On this episode of Event Tech Podcast Will Curran of Endless Events and Brandt Krueger of Event Technology Consulting take a deeper dive into what this could mean for the events industry and AV companies. Hello everyone Will Curran from Endless Events here ready to talk some tech. You can negotiate these contracts.

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Stova

MARCH 16, 2023

If you are working with multiple stakeholders across various departments, they may not agree with conveniences versus luxury, but it is essential to your success (and sanity) that you obtain directly from the decision maker as to the non-negotiables. Negotiate favorable rates with offsite venues and vendors.

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Eventinterface

JULY 27, 2016

Obviously, you want the most impressive facility for your conference. Here are a few questions or issues to be aware of as you search for your next conference venue. You can market the conference as an opportunity for checking out the town and its attractions, restaurants, museums and entertainment and shopping district.

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Venues Conference Negotiating Contracts 157

Eventtia

OCTOBER 9, 2023

It was built in collaboration with large global organizations that run hundreds or even thousands of events yearly, including consumer events and experiences, conferences, congresses, and more. If you’re hosting or streaming any part of the event online, consider platform subscription costs, camera setups, and other associated tech expenses.

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Event Planning Retail Social Media Speakers 88

Guidebook

JANUARY 8, 2024

Build an Event App with Guidebook Event Planning Checklist: Pre-Event The Foundation This typically occurs 12 months out, or further, for large events like user conferences, festivals, or trade shows; and 5-6 months out for smaller events like meetings or workshops. Check their availability and start working on a contract.

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Event Planning Food and Beverage Social Media Insurance 78

Endless Events

FEBRUARY 6, 2023

As we continue to transition out of the pandemic and into 2023, the effects of economic downturn, layoffs, and budget cuts are felt across the tech industry. In this episode of the Event Tech Podcast , Will and Brandt consolidate years of advice into eight tips event professionals can take into 2023. They’ll note those hidden items.

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Contracts Tech Sustainability Negotiating 71

Eventsforce

SEPTEMBER 3, 2019

Planning a conference takes a lot more effort than many people realise. They expect fast and free Wi-Fi, they expect great food and they expect everything at the conference to work properly – and they are right to expect this! Working in harmony with a venue team is fundamental to the success of your conference.

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Endless Events

JANUARY 23, 2020

Planners Salary Survey 2019” And then the last one is “Study Finds One in Four Tech-Conference Speakers are Women” Hurricane Dorian Affects the Bahamas Unevenly. Hotel Contract Clauses Planners Should Be Using but Probably Aren’t. “Technically a hurricane is outside the events industry.

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2019 Contracts Sustainability Technology 91

Eventsforce

SEPTEMBER 3, 2019

Planning a conference takes a lot more effort than many people realise. They expect fast and free Wi-Fi, they expect great food and they expect everything at the conference to work properly – and they are right to expect this! Working in harmony with a venue team is fundamental to the success of your conference.

Venues 40

Venues Conference Hotels Sustainability 40

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Maybe it's hosting quality networking opportunities, or creating a high-tech event experience. Vicky’s team creates standard company contract clauses that auto-populate on every RFP. Make a budget based on what you think would be a likely cost.

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2023 Food and Beverage Social Media Negotiating 40

PCMA Convene

MARCH 6, 2019

Client politics, controlling costs for space and services, and contract negotiations were top of mind for some respondents, as was finding diverse speakers. Contract negotiation when dealing with India hotels. Contracting. (3 Security and tech savings vs. offerings. Communication. 3 mentions).

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Contracts Hotels Food and Beverage Negotiating 69

Endless Events

MARCH 4, 2020

Because the last thing you want to do is they say, “There are no restrictions,” and it’s not in your contract if there are any restrictions. A lot of times we assume that “Hey, I’m going to sign the contract. I only need it from this date to this date, because that’s when the actual conferences.”

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PCMA Convene

MAY 31, 2020

We evaluate the event planner — did the organization work with speakers to adjust,” Delpy Neirotti said, “or did they really try to just translate what a normal conference would look like and put it online?”. In addition, her students evaluate different digital platforms, like 6Connex and Nex-Tech, to understand their varying capabilities.

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Social Tables

MAY 14, 2019

But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data. But for larger events like a conference or a community-wide event, the attendee pool is likely to be a lot more dynamic.

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Negotiating Sponsorships Social Media Venues 141

Planning Pod

APRIL 12, 2020

Style – What should the theme or tone of the event be (luxury/high-end, modern, tech oriented, rustic, etc.) Most events can be effectively executed by having one or a few primary event planners and then supporting staff that is either in-house or contracted out.

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Food and Beverage Social Media Insurance Entertainment 206

Planning Pod

JULY 25, 2019

Event management software is a broad category of applications devoted to applying project management principles and processes to planning, promoting and running events of all kinds, including meetings, conferences, corporate events, galas, fundraisers, parties and weddings. Attendease. Eventzilla. And OpenTable.

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PCMA Convene

JULY 31, 2017

Nominated by Alison Milgram, CMP, DES, Senior Events Manager, PCMA, which held PCMA Education Conference 2017 at the New York Marriott Marquis — “It was a little after 10:30 p.m.on Conference Services Manager, Westin Cleveland Downtown. Conference & Touring. App/Tech Provider Support. Av/Tech Support.

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