Coterie Spark

MAY 10, 2021

Clear communication should be maintained throughout the entire process including responsibilities, scope, budget, schedules and project status reports. It is the employees responsibility to negotiate vendor costs before contracting to ensure the client receives competitive pricing.

Negotiating 98

Negotiating Contracts Travel Entertainment 98

Event Planning BluePrint

MARCH 25, 2024

This could be the theme of a corporate gala, the color palette of a wedding, or the innovative layout of a conference. An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Creativity: At the heart of every event is a creative vision.

Event Planning 62

Event Planning Financial Negotiating Education 62

MeetingsNet

NOVEMBER 6, 2019

economy is losing steam—and some proof coming from the most recent hotel performance statistics—one might think that meeting and event planners are poised to gain the upper hand as they negotiate for upcoming programs. With rumblings that the U.S. Not so fast. This trend “points to a continued slowdown for the U.S. Demand only grew 1.2

Meetings 63

Meetings Negotiating 2019 2018 63

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Social Tables

AUGUST 10, 2023

Event planners are responsible for organizing and coordinating events such as weddings, corporate events, conferences, and fundraisers. Corporate event planners work with businesses and organizations to plan and execute events such as product launches, conferences, and trade shows. Learn how to negotiate contracts.

Trade Shows 78

Trade Shows Insurance Corporate Events Negotiating 78

Coterie Spark

JANUARY 25, 2022

MEETING PLANNER Full Time Position: Coterie Spark is looking for a driven leader that has the knowledge and experience to plan and execute meetings and conferences. This can be someone that has the experience to lead the conferences right away or has enough experience that they can learn quickly to become an Executive Producer.

Meetings 52

Meetings Negotiating Contracts Travel 52

Smart Meetings

DECEMBER 13, 2018

Three weeks after Hyatt Corporation confirmed that it would cut planner commissions, thereby following the lead of three other large hospitality companies, Meeting Planners Unite held its first conference in Washington, D.C. MPU’s leadership is also focused on negotiating for new sources of revenue for planners.

2019 89

2019 Meetings Insurance Negotiating 89

Eventtia

OCTOBER 10, 2023

It offers a user-friendly interface for attendees to easily register for events, providing organizers tools to track registrations, collect payments, manage attendee data, and generate reports. Professionals can use this solution to host a wide range of events, from retail workshops or fireside chats to large conferences and product launches.

Negotiating 118

Negotiating Retail Financial Management 118

Endless Events

JULY 26, 2019

If you have used a WiFi provider for previous similar events ask for a usage report. A usage report can also serve as a baseline. This could reduce your engagement and you might be able to negotiate to have it removed from your screen. . Venue Negotiations . Use Insights from Previous Events . Don’t wait!

Negotiating 112

Negotiating Contracts Venues Wireless 112

Planning Pod

JUNE 23, 2023

Develop post-event reports: AI event tools can help with post-event summary reports by reviewing data analytics, attendance details, feedback from event attendees, and any other significant information to help you plan successful events in the future.

Event Management 78

Event Management Management Speakers Contracts 78

Smart Meetings

OCTOBER 28, 2021

Carina Bauer, CEO of IMEX Group , reported that with less than two weeks to opening doors, nearly 3,000 hosted buyers are now confirmed from across North America and the rest of the world, plus many hundreds of attendee buyers, largely from the USA. A robust Latin American contingent includes Argentina, Colombia, Costa Rica and Mexico.

2021 111

2021 Sustainability Negotiating Education 111

Eventsforce

JUNE 12, 2019

Usually when events or meetings are cancelled, the party that signed the contract is responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier. Then, potential buyers can contact the reseller and negotiate for the contract. A great idea with all sorts of potential!

Tech 82

Tech Contracts Social Media Event Tech 82

Smart Meetings

JULY 7, 2021

Conference Confidence. Event professionals who joined the Palm Beaches conference reported that its small size and clear communication of safety protocols (such as mandatory pre-event testing, daily health screenings, socially distanced transportation and masks at indoor events) all contributed to their decision to attend.

Travel 52

Travel Meetings Negotiating Contracts 52

SpotMe Blog

JUNE 13, 2023

Reporting and analysis: After the event wraps up, you’ll receive detailed reports, event metrics , and analytics on things like attendance, survey feedback, social media impact, and ROI. They can often negotiate better deals and availability. The data and insights help you improve future events.

Event Management 130

Event Management 2023 Management Healthcare 130

Eventinterface

AUGUST 3, 2017

Maureen Sojka, CMA Association Management’s Event Manager, is an experienced conference and event planner who has organized a multitude of meetings, from large-scale multinational events to local association conferences. Worst Industry Trend: Featuring new F&B trendy foods at the conference that nobody really wants to eat.

Trade Shows 100

Trade Shows Hotels Negotiating Travel 100

International Institute of Event Management

JANUARY 13, 2017

Here's an interesting report on a recently attended conference held in late February, from an IIEM student in the Czech Republic. She attended this conference on behalf of the conference’s largest corporate sponsor. Considered a smaller industry conference, roughly 30 speakers presented and 200 people were in attendance.

Event Planning 40

Event Planning Contracts Social Media Sponsorships 40

Stova

MARCH 16, 2023

If you are working with multiple stakeholders across various departments, they may not agree with conveniences versus luxury, but it is essential to your success (and sanity) that you obtain directly from the decision maker as to the non-negotiables. Negotiate favorable rates with offsite venues and vendors.

Management 40

Management 2023 Meetings Negotiating 40

Social Tables

JUNE 29, 2023

Double the Donation , a leading donation matching tool, reported that Americans gave almost $500 billion in donations in 2022. Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses. They research services, collect event quotes, and execute event contracts.

Event Planning 78

Event Planning Social Media Advertising Banking 78

Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. There’s hotel jargon, legal terms, and the idea of facing off against someone over the negotiating table. We’re here to walk you through the basics of negotiating hotel blocks. Why Negotiate a Hotel Block?

Negotiating 75

Negotiating Hotels Contracts Food and Beverage 75

SmartMeetings

JULY 11, 2017

At Omni Louisville Hotel, General Manager Scott Stuckey said the property received calls from both conventions withdrawing from negotiations due to the California ban, but did not identify them. “We He called the travel ban the “silliest thing” he’d ever heard, according to news reports. Cancelled in Louisville.

Travel 41

Travel Negotiating Sports Tourism 41

Connect Your Meetings

JULY 18, 2019

Depending on where you are hosting your event, city police response times can greatly vary depending on location; according to one of the FBI’s latest active shooter reports , nearly 70% of active shooter situations ended in 5 minutes or less. Their training ranges from basic community outreach to complex life-threatening situations.

Risk Management 54

Risk Management Management 2013 Site Selections 54

Socio Events

JULY 27, 2021

Does your contract with the venue include a health concierge, or will you need to hire a third party? Your hybrid event technology, health and safety measures, and on-site event design are non-negotiables, but there are a few more elements to consider. How many hand sanitizer stations will be located throughout the venue?

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

SmartMeetings

MARCH 14, 2017

CNN reports that more than 7,800 flights to and from the Northeast region have already been canceled. Contingency plan – According to research from the Incentive Research Foundation , 54 percent of planners include contingency plans in all of their contracts with partners and vendors. Make transportation as easy as possible.

Negotiating 53

Negotiating Transportation Travel Speakers 53

Eventtia

NOVEMBER 10, 2023

What is Event Management Software Event management software is an essential tool that supports all aspects of event planning, from online registration and ticketing to attendee management and reporting. Lack of Insights Suboptimal event management software often lacks robust analytics and reporting features.

Event Management 117

Event Management Management Negotiating Financial 117

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. It gives detailed insights on people attending the event and delivers analytics in the form of charts and reports. It also has features like resource management, client access, and reports to track the event’s progress. Event planning contract.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Eventtia

NOVEMBER 10, 2023

What is Event Management Software Event management software is an essential tool that supports all aspects of event planning, from online registration and ticketing to attendee management and reporting. Lack of Insights Suboptimal event management software often lacks robust analytics and reporting features.

Event Management 96

Event Management Management Negotiating Financial 96

Capterra Event Management

APRIL 25, 2017

Conferences. Includes conferences, meetings, graduations. Create a report on the industry you plan on entering and competing in. If you are able to negotiate beneficial contracts with your vendors, you will minimize your need to store resources. The Top 8 Conferences Event Professionals Have to Attend.

Event Planning 100

Event Planning Insurance Contracts Event Management 100

Event Guru

MAY 5, 2023

A brief overview of the event planning industry The event planning industry is a booming sector that encompasses organizing, coordinating, and executing various types of events such as conferences, weddings, seminars, social gatherings, and more.

Sports 40

Sports Fashion Entertainment Education 40

Eventtia

OCTOBER 9, 2023

It was built in collaboration with large global organizations that run hundreds or even thousands of events yearly, including consumer events and experiences, conferences, congresses, and more. Assign roles and responsibilities: Every team member should know their tasks, timelines, and who they report to. Negotiate terms.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Guidebook

JANUARY 8, 2024

Build an Event App with Guidebook Event Planning Checklist: Pre-Event The Foundation This typically occurs 12 months out, or further, for large events like user conferences, festivals, or trade shows; and 5-6 months out for smaller events like meetings or workshops. Check their availability and start working on a contract.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Endless Events

FEBRUARY 25, 2019

We were just talking with a bunch of those guys up in Edmonton for the Go West Conference. You can negotiate these contracts. Brandt Krueger: All of that was negotiable. On hey this is how you negotiate AV, we’ve done Whiteboard Wednesdays on how to negotiate AV. Planners that know how to negotiate.

Event Tech 99

Event Tech Tech Negotiating Contracts 99

Eventtia

OCTOBER 20, 2022

For the sake of this checklist, we’ll assume that we are going to plan a multi-day conference, where the initial planning starts around six months before D-day. Determine your must-have needs from a venue before negotiating and committing to a venue. Shortlist potential venue selections. Develop an event master plan.

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Event Industry News

JANUARY 22, 2020

The Aventri/VenueBook partnership aims to create the first, all-in-one sourcing, negotiating and booking platform for group space. The comprehensive solution will enable planners to manage the entire procurement process – from sourcing and negotiating to contracting, paying and reporting – through a single, secure platform.

Food and Beverage 57

Food and Beverage Negotiating Meetings Contracts 57

Endless Events

FEBRUARY 6, 2023

Your platform technology might have built in a lot of labor hours to help build out your conference. Tip #5: Don’t be Afraid to Talk About Money As Will reports, clients often try to save money by removing different things without clearly communicating their intentions. There are lots of ways you can negotiate that.”

Contracts 71

Contracts Tech Sustainability Negotiating 71

Eventmobi

JANUARY 24, 2019

Grants and contracts. You want to assign specific titles or categories to make tracking and reporting simpler. Once your conference is finished, offer exhibitors the opportunity to sign-up for next year’s conference right away; offer them a discount in exchange for early payment. Donations / Philanthropy. Management fees.

Food and Beverage 199

Food and Beverage Meetings Financial Advertising 199

SmartMeetings

APRIL 1, 2020

Big companies such as Google and Facebook announced cancellations of major conferences in the United States, as did Mobile World Congress and travel trade show IBT Berlin in Europe. Dominguez acknowledged that, often, meeting planners often have no choice but to pull the plug as they are tasked with undoing years of contracts in a day.

Contracts 82

Contracts Hotels Trade Shows Education 82

Planning Pod

JULY 25, 2019

Event management software is a broad category of applications devoted to applying project management principles and processes to planning, promoting and running events of all kinds, including meetings, conferences, corporate events, galas, fundraisers, parties and weddings. Up-to-the minute reporting and analytics.

Event Management 112

Event Management Management 2019 Social Media 112