Velvet Chainsaw

FEBRUARY 25, 2021

We recently convened a roundtable of senior-level conference organizers to discuss risk tolerance and the forces that are shaping their 2021/22 event strategies and decisions. Three primary risk categories are emerging as organizations weigh their options for major conferences in 2021: Mitigating financial risk.

Contracts 438

Contracts Financial Negotiating 2021 438

Velvet Chainsaw

JUNE 29, 2016

Many built their expertise in an industry or function, shifted to consulting and then wrote a book to launch their speaking career. How your audience responds will have a direct impact on your conference’s brand image and credibility. This model sets the tone your conference and then sends the participants off with an emotional high.

Speakers 278

Speakers Conference Food and Beverage Negotiating 278

Conference Care

NOVEMBER 17, 2022

Chris Peacock, Owner & Director, Conference Care. Now 40 years on, I find myself having the same reaction when being told that I really must adopt an instant booking tool for small meetings. . In one search, an instant book room hire rate of £1,000 was offered at £300 on RFP. send an RFP to the venue).

Negotiating 52

Negotiating Venues Contracts Consulting 52

SmartMeetings

JULY 28, 2023

What to do in advance and in the moment to meet your room block budget It seems simple. Book a block of rooms for meeting attendees based on the number of people and the times of the meetings. For example, does everyone sign up with enough advance notice to meet the hotel’s deadline? Just follow the formula, right?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. You have the most negotiating power before signing the contract.

Negotiating 65

Negotiating Hotels Contracts Food and Beverage 65

Smart Meetings

SEPTEMBER 18, 2023

6 tips for a smooth European event from an international DMC expert If it seems to you everyone is taking their incentive meeting to Europe this year, you are not alone. Start Early The first tip is to book early and contract early! Explore Widely That U.S. News list included Rome (No. 9 for its iconic canals, opulent St.

Meetings 103

Meetings Contracts Transportation Hotels 103

PCMA Convene

APRIL 2, 2018

In 2014, venture capitalist Ron Shah was deep into a month of internal meetings when the pipes burst in. The office’s conference space was flooded and unusable. He worked the phones in a rush, trying to clinch local hotel meeting rooms on short notice. But the phone-tag negotiations moved at the speed of molasses.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

MeetingsNet

FEBRUARY 29, 2024

Economic, cultural, and technological issues are impacting who makes it onto the podium at meeting and conventions. The Speaking Industry Benchmark Report produced by AAE Speakers Bureau compiles data from both event organizers and keynote speakers to better understand the issues and trends affecting the speaker-booking process.

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Speakers 2024 Negotiating Social Media 111

Velvet Chainsaw

MAY 21, 2018

Marriott, Hilton and IHG have announced reductions in group-booking commissions from 10 percent to 7 percent for their North American hotels, to take place over a period of time this year and next. It’s even tougher for those independent meeting companies that survive on commissions. housing-reservation fees.

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Marketing Hotels Negotiating 2017 231

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? Smart Meetings asked two veteran independent meeting professionals : ConferenceDirect Vice President Carolyn Poole and Bravo! Whenever you ask for something—extra drinks in the meeting space, AV help, etc.,

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Negotiating Contracts Hotels Consulting 100

Conferences that Work

AUGUST 14, 2023

The flurry of calls eventually petered out with a sense that the problem had been handled, contained, until tomorrow at least when he will meet with Joe and start another round of negotiations and persistent persuasion. I had been reading a book on improv — on adjusting to circumstances in the moment and riffing.

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2006 Negotiating Conference Meetings 156

Conferences that Work

MAY 23, 2022

After two years of only designing and facilitating online meetings, I’m suddenly immersed in preparing for in-person meetings again. I find it tough preparing for meetings. Preparation seems to have no limits — except I know it must end as soon as the meeting starts. appeared first on Conferences That Work.

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Negotiating Speakers Conference Meetings 156

Event Marketer

FEBRUARY 22, 2024

Related Stories: Zeiss Shares Five Ways to Make Sales Meetings More Fun Q&A: San Francisco Travel Association Discusses Event Safety and Business 82% of travelers say business travel is ‘very or moderately’ worthwhile in achieving business objectives. Bleisure’ is influencing how your event attendees are booking travel.

2024 110

2024 Travel Trade Shows 2023 110

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Meeting Rooms.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

Coterie Spark

APRIL 3, 2023

There are many variables to consider when selecting a venue for your upcoming conference. A city and its culture, like everything else at the conference, should match your goals and the event’s personality. Ask yourself what would incentivize your guests to travel a long way to attend your conference.

Conference 52

Conference Venues Transportation Negotiating 52

Guidebook

APRIL 10, 2015

The best event planning book recommendations as chosen by real event pros. Sure, you can get all your event and meeting planning information from the internet like most of us do these days. (We But what about good, old-fashioned books? Of course, reading books is great too. An event planning book with character!

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Event Planning Negotiating Fashion Meeting Design 107

Event Industry News

JULY 12, 2019

Does the thought of organising a conference or corporate meeting for your company leave you in a cold sweat? Jigsaw Conferences, an event planning and organising company with years of experience, offers free venue finder service and helps in booking venues for events in the UK and other countries. Conferences.

Conference 51

Conference Negotiating Hotels Venues 51

Master the Event

APRIL 5, 2022

The conference and meeting planning world has become one of the more important commerce producing sectors. One of the keys to the success in this industry are the conference and meeting planners that organize, plan and deliver the ultimate in meetings, tradeshows, conferences, seminars and product launches.

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

PCMA Convene

FEBRUARY 2, 2024

“Men are the champions of overtalking — and talking over,” Lyons writes in his book. Writing the book, he told Convene , “began for me as, ‘Oh, I’m going to stop wrecking my life by saying stupid things.’ If I talk less, I can be better at negotiating.’ But I said them anyway.” Then it was, ‘Oh, wow. We bulldoze.

2024 99

2024 Negotiating Sustainability Events 99

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. If you’re planning a conference, it’s very likely you’ll need to contract and negotiate a hotel room block for your attendees.

Contracts 126

Contracts Hotels Negotiating Food and Beverage 126

All Seated

JUNE 11, 2023

By allowing clients to virtually visualize an event space, venues can win more new business and plan events without the need for multiple onsite meetings. We have compiled a list of the top virtual venue tour features that will help impress customers, close deals and secure repeat bookings.

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Venues Social Media Technology Negotiating 36

Attendease

FEBRUARY 20, 2024

This is best done by scheduling a planning meeting with company leadership and other key stakeholders for the event. Schedule regular status update meetings to discuss timelines, blockers, and wins. Schedule planning meetings at least monthly leading up to the event. Build in buffer time for inevitable delays.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

SmartMeetings

AUGUST 8, 2022

How to creatively overcome post-pandemic staffing and supply shortages at medical meetings. Hotels are now less likely to negotiate rental fees and other typically negotiable line items. Hotels are now less likely to negotiate rental fees and other typically negotiable line items. Bad news: the supply chain isn’t.

Healthcare 111

Healthcare Hospitality Negotiating Medical Meetings 111

PCMA Convene

MAY 22, 2023

She didn’t read from her book that evening, but instead put her ideas into practice, by engaging the audience, and answering — but also asking — questions, inviting us to share our own stories. Parker hosted a New York Times podcast, “ Together Apart,” and spoke on stages including the TED conference and at SXSW. Why are we here?

2023 98

2023 Negotiating Speakers 2018 98

Coterie Spark

APRIL 22, 2022

Want to find the perfect hotel for your next event or conference? By leaving this important process to the professional local and international meeting planner at Coterie Spark, our clients can focus more on the content of their event. Ensure the venue can properly accommodate. Interested in learning more?

Venues 98

Venues Food and Beverage Negotiating Hotels 98

MeetingsNet

NOVEMBER 8, 2022

Whether you’re booking airport shuttles or buses for off-site events, it’s tough to put the brakes on rising costs. According to a recent MPI Meetings Outlook survey, 85 percent of respondents expect to see price increases in ground transportation, and 38 percent expect those increases to be higher than 10 percent. Event-Tech.

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Transportation Food and Beverage Negotiating Hotels 95

MeetingPool

NOVEMBER 13, 2017

When planning a trade show or conference, most event professionals are focused on booking large spaces for a significant duration. You may need to meet with companies, vendors, or sponsors for quick presentations or to handle negotiations, […].

Trade Shows 61

Trade Shows Negotiating Meetings Conference 61

Master the Event

DECEMBER 13, 2023

Anaheim is blessed with year-round weather which is attractive for the meetings and events industry. It’s one of those unique geographical areas that allow conferences to host meetings there all year long. A quick search on Expedia will show you that there are many hotels within just a 1 mile radius.

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Hotels Negotiating Conference Meetings 40

Event Industry News

NOVEMBER 29, 2018

Meetingsbooker.com, the global leader in simple meetings management is delighted to announce its new Preferred Meetings Program at Global Business Travel Association (GBTA) in Berlin 2018. The new ground breaking tool allows companies to develop a preferred program for meetings, via a fully automated system.

Meetings 70

Meetings Negotiating 2018 Technology 70

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

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Financial Insurance Meetings Food and Beverage 92

Event Industry News

JULY 11, 2019

Does the thought of organising a conference or corporate meeting for your company leave you in a cold sweat? Jigsaw Conferences, an event planning and organising company with years of experience, offers free venue finder service and helps in booking venues for events in the UK and other countries.

Venues 58

Venues Negotiating Hotels Conference 58

Eventmobi

JUNE 16, 2023

Some examples of the more popular types of non dues revenue streams include: Events Conferences Fundraising campaigns Sponsorships Partnerships Merchandise Online fundraising Grants Whether your association is large or small, you can start with this list if you’re looking for non dues revenue ideas to diversify your revenue streams.

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Sponsorships Financial Social Media Conference 195

Stova

MARCH 16, 2023

The Strategic Meetings Management Guide Successful strategic meetings management requires a wide array of skills and tools to help you meet stakeholders' expectations and reach your goals. Within this guide, you will receive the tools and knowledge to become a meeting strategist for your organization.

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Management 2023 Meetings Negotiating 40

Eventinterface

MAY 7, 2018

Selecting the right speakers can make or break your meeting. You will walk away with the knowledge to hire the best speakers for your meetings, conferences and events. This webinar is a must attend for any professional meeting planner or marketer responsible for hiring speakers.

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Speakers 2001 Negotiating Insurance 100

MeetingsNet

NOVEMBER 21, 2023

With costs moving stubbornly higher, meeting planners must be proactive and creative to stay within their F&B budget. It’s no secret that costs for just about every element of meetings and events shot up in 2023—and even the slowing inflation rate probably won’t be enough to head off further event-cost hikes in 2024.

Food and Beverage 69

Food and Beverage Contracts 2024 Hotels 69

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

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Venues Negotiating Food and Beverage 2023 40

Eventmobi

JULY 5, 2023

You want to look at: Your organization’s needs What your sponsors can afford to pay What competitors are offering What the overall cost of your event is Every event is different, but make sure you’re meeting industry standards! Maintain open lines of communication with potential sponsors throughout the whole negotiation process.

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Sponsorships Social Media Trade Shows Food and Beverage 195