InitLive

MARCH 4, 2021

Conferences are an important part of professional development and business networking for all industries. A successful conference can come in all shapes and sizes, from 200 people over a weekend to 15,000 for a week. InitLive has had the privilege of working with many conferences, some of which are the largest in their industry.

Conference Planning 107

Conference Planning Conference Speakers Sponsorships 107

InitLive

NOVEMBER 10, 2022

Conferences are an important part of professional development and business networking for all industries. A successful conference can come in all shapes and sizes, from 200 people over a weekend to 15,000 for a week. InitLive has had the privilege of working with many conferences, some of which are the largest in their industry.

Conference Planning 62

Conference Planning Conference 2022 Speakers 62

Endless Events

NOVEMBER 1, 2022

But before you get too entrenched in booking speakers or drawing up venue contracts, it’s best to think about how you’ll get results from an in-person event. Data is the best way to improve your future events, so when in doubt, rely on event platforms for in-person meetings, conferences, and events to see what you can improve for next time.

Sponsorships 132

Sponsorships Event Apps Events Advertising 132

Eventmobi

JANUARY 24, 2019

In order to cover expenses, different revenue avenues can be leveraged, for example: Advertising revenues (event program, internet web site). Grants and contracts. Sponsorship fees. Technology income (from advertising). Technology income (from advertising). Concession (food and beverage and merchandise sales).

Food and Beverage 199

Food and Beverage Meetings Financial Advertising 199

Social Tables

JUNE 29, 2023

Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses. They will connect with the press, generate buzz for the fundraiser, send invitations, create email campaigns, and advertise the event (both online and offline).

Event Planning 78

Event Planning Social Media Advertising Banking 78

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Securing Sponsorships Build a list of target sponsors you’d want to support your event.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

GEVME

JUNE 11, 2019

In this way, you can confirm the date up to 6 months in advance (large annual events, dinners, various training sessions), confirm the date and venue–meeting space/accommodation (sign contract and provide deposit), confirm keynote speakers (confirm bio/photo for publicity), and engage secure sponsorship. Visualize the number of guests.

Event Planning 136

Event Planning Speakers Entertainment Contracts 136

Eventtia

OCTOBER 20, 2022

For the sake of this checklist, we’ll assume that we are going to plan a multi-day conference, where the initial planning starts around six months before D-day. Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Eventmobi

FEBRUARY 3, 2021

For anyone operating on a tight budget, fully virtual conferences may still be the safest bet. Sponsorship: A Way to Support Lower Ticket Costs. Sponsorship money can be another way to finance hybrid events, and once again, the virtual audience can be crucial to your value proposition. How to Turn a Profit with the New Hybrid.

Speakers 248

Speakers 2021 Sponsorships Events 248

Smart Meetings

SEPTEMBER 5, 2018

Does your company have money allocated for the event or are you solely relying on the income brought in by registration fees and sponsorship dollars? Websites, registration apps, email campaigns, and advertising can all impact your budget, so plan accordingly. Telling people about the event is a big portion of the budget to consider.

Entertainment 104

Entertainment Travel Advertising Sponsorships 104

Planning Pod

APRIL 12, 2020

Advertising – print and online Donations Exhibitors – booths, tables Registrations and ticketing Sponsorships. Most events can be effectively executed by having one or a few primary event planners and then supporting staff that is either in-house or contracted out. Event Income.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

ePly

JANUARY 27, 2024

Whether you’re planning a conference, trade show, or expo, you can use this guide as a checklist for the roadmap toward your success. Begin by itemizing all potential expenses, including digital advertising, print materials, social media promotions, and any other channels relevant to your strategy. It’s a win-win scenario.

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

Bizzabo

MAY 18, 2021

Hybrid Event Sponsorship. In practice, that meant a five-day in-person conference in Texas with a digital experience layered on top. Hybrid Event Sponsorship. You can offer 3 different types of sponsorship opportunities within a hybrid event: virtual sponsorship, live sponsorship, and hybrid. What is Hybrid?

2021 79

2021 Sponsorships Technology Venues 79

TicketBud

JUNE 7, 2019

Leveraging a social media profile into a speaker event series Gerry was initially booking speaker spots at educational conferences. As demand grew to hear him speak, he also got feedback that some fans couldn’t afford the conferences. You can advertise to the people who like your page that live in a certain area.

Social Media 60

Social Media Speakers Education Advertising 60

Planning Pod

JULY 25, 2019

Event management software is a broad category of applications devoted to applying project management principles and processes to planning, promoting and running events of all kinds, including meetings, conferences, corporate events, galas, fundraisers, parties and weddings. Attendease. Eventzilla. And OpenTable.

Event Management 112

Event Management Management 2019 Social Media 112

PCMA Convene

MARCH 1, 2018

What do you do when you’ve booked your ambitious biennial conference just as your country’s economy slips into a serious recession? Their solution was to harness a revenue resource that cost very little for its ROI: digital outreach.

2017 49

2017 Social Media Financial 2014 49

Capterra Event Management

JUNE 4, 2018

According to ASAE, there are a couple of ways you can help mitigate these costs: Sell sponsorship of WiFi to an advertiser. Catering : If you plan on providing food to your guests, you can either contract with an outside catering service or take advantage of your venue’s catering, if available.

Venues 64

Venues Transportation Hotels Event Planning 64

Planning Pod

JULY 25, 2019

Event management software is a broad category of applications devoted to applying project management principles and processes to planning, promoting and running events of all kinds, including meetings, conferences, corporate events, galas, fundraisers, parties and weddings. Attendease. Eventzilla. And OpenTable.

Event Management 60

Event Management Management 2019 Social Media 60

PCMA Convene

FEBRUARY 28, 2018

We are preparing for fewer European attendees as a result of new European regulations restricting the sponsorship of physicians to attend conferences in the U.S. Contracting space — Total exhibition space shrank 20 percent compared to the average exposition footprint in last year’s survey. ASSOCIATION PROFESSIONALS.

Marketing 78

Marketing Meetings 2016 2007 78

Arlo Training & Events Software

AUGUST 15, 2021

But in an online world that favours advertising and sponsorship, it’s often deep pockets that win out over product performance. From workshops to concerts to conferences to world-renowned film and music festivals, Eventbrite houses events of all shapes and sizes. They’re completely different right? Helping you sell more courses.

Management 49

Management Ecommerce Event Management Advertising 49

Planning Pod

AUGUST 24, 2019

of event revenue and as high as 25%, and some event marketing reports peg conference marketing budgets around 6-12% of revenue. Sponsorship and exhibitor options. Pay-Per-Click and Online Display Advertising. I have seen event marketing budgets as low as 0.5% Tiered attendee pricing (general admission + upgrade + VIP + group).

Event Marketing 131

Event Marketing Marketing Social Media Speakers 131

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Vicky’s team creates standard company contract clauses that auto-populate on every RFP. He first established a full roster of roles that impacted the exhibits, user groups, and tech conferences that drove their events business.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Planning Pod

AUGUST 24, 2019

of event revenue and as high as 25%, and some event marketing reports peg conference marketing budgets around 6-12% of revenue. Armed with these initial keyword phrase ideas, use a keyword research tool like Google’s own Keyword Planner (part of their AdWords advertising platform) or the Keyword Explorer tool at Moz.com.

Event Marketing 60

Event Marketing Marketing Social Media Speakers 60

EventMB

MAY 22, 2022

Bonus tip: offer samples in branded cups so attendees can serve as walking advertisements for you. Why it works: giant iphones and ipads have the same interest-grabbing effect that ipads and devices had when people first started using them at conferences. The design may also provide the emotional push needed to sign a contract as well.

Trade Shows 161

Trade Shows 2022 2017 2018 161

Social Tables

MAY 14, 2019

But for larger events like a conference or a community-wide event, the attendee pool is likely to be a lot more dynamic. At a recent conference hosted by the company, planners put some of these personas to use in their own planning to create unique experiences for each. In most cases, the details of the proposal aren’t set in stone.

Negotiating 141

Negotiating Sponsorships Social Media Venues 141