Smart Meetings

OCTOBER 23, 2023

Experts weigh in on what needs to change to work together better Editor’s Note : Hospitality sales consultant Steve Steinhart will be speaking at Smart Meetings Extraordinary Experience in Monterey, California, Nov. If all the meetings that we have re-scheduled for 2024 come through, we will show a very nice gain in the group market.”

2024 105

2024 Meetings Hotels Contracts 105

Smart Meetings

SEPTEMBER 18, 2023

6 tips for a smooth European event from an international DMC expert If it seems to you everyone is taking their incentive meeting to Europe this year, you are not alone. News & World Report highlighted the most popular European cities for 2023 and three of the top 10 were in Italy.

Meetings 105

Meetings Contracts Transportation Hotels 105

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

Contracts 95

Contracts Negotiating Food and Beverage 2023 95

SmartMeetings

JULY 28, 2023

What to do in advance and in the moment to meet your room block budget It seems simple. Book a block of rooms for meeting attendees based on the number of people and the times of the meetings. For example, does everyone sign up with enough advance notice to meet the hotel’s deadline? Just follow the formula, right?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

SpotMe Blog

JUNE 13, 2023

That’s why we’ve created a list of examples of the top pharmaceutical meeting planning companies we have experience with. Pharma meeting planners are experts in social media marketing, email campaigns, media partnerships, and more to maximize HCP attendance and participation. They can often negotiate better deals and availability.

Event Management 130

Event Management 2023 Management Healthcare 130

SmartMeetings

JUNE 16, 2020

Editor’s Note: This is part of a series reporting on FICP Chats about the future of meetings. See also : Meeting Profs Demonstrate Community and Resiliency on #MeetingsChat. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty.

Meetings 119

Meetings Contracts Insurance 2025 119

MeetingsNet

JANUARY 13, 2023

Here’s how one meeting professional does it. Let’s face it, being on either side of the table in hotel-contract negotiations is tough these days. There are times when planners can get tons of concessions, low room rates, and all the meeting space they need with no rental fees. Right now is not that time.

Marketing 98

Marketing Management Negotiating 2025 98

Smart Meetings

MARCH 14, 2023

“Day-to-day operations will remain business-as-usual and Cvent will continue to operate as a separate and independent public company until the transaction closes, which is expected mid-year 2023, subject to satisfaction of customary closing conditions,” according to a statement from Reggie Aggarwal, Cvent CEO and founder.

Negotiating 98

Negotiating 2022 2021 Contracts 98

PCMA Convene

OCTOBER 13, 2023

Adrian Ott (from left), Clare Melton, and Ori Lahav discuss the rising costs associated with planning conferences and events at Convening EMEA 2023. 21 at Convening EMEA 2023 in Copenhagen — proof that the challenge of dealing with increasing expenses is among the most pressing event professionals face.

Negotiating 59

Negotiating 2023 Contracts 2016 59

Stova

MARCH 16, 2023

The Strategic Meetings Management Guide Successful strategic meetings management requires a wide array of skills and tools to help you meet stakeholders' expectations and reach your goals. Within this guide, you will receive the tools and knowledge to become a meeting strategist for your organization.

Management 40

Management 2023 Meetings Negotiating 40

SmartMeetings

MAY 30, 2023

After all, it’s a two-way street with you and your supplier-partners, and it works best when the parties involved share the responsibility of making meetings work. As meeting professionals, there are a million moments of truth involved in your many roles, from initial conception of your events to paying the final invoices.

Contracts 98

Contracts Negotiating 2023 Sustainability 98

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

MeetingsNet

NOVEMBER 21, 2023

With costs moving stubbornly higher, meeting planners must be proactive and creative to stay within their F&B budget. It’s no secret that costs for just about every element of meetings and events shot up in 2023—and even the slowing inflation rate probably won’t be enough to head off further event-cost hikes in 2024.

Food and Beverage 69

Food and Beverage Contracts 2024 Hotels 69

Smart Meetings

MARCH 11, 2024

What to expect at Business Events Industry Week 2024 The meetings and events industry calendar is a crowded place, filled with must-attend association conferences, regional gatherings and our own projects, especially in the summer and fall. April 8-11 to incorporate the spirit of Global Meetings Industry Day in the festivities. “We

Healthcare 95

Healthcare Airlines 2024 Negotiating 95

Stova

OCTOBER 3, 2023

ConferenceDirect's 2023 Annual Partner Meeting Success Story Collaborative event management solutions for successful annual meetings. The collaborative venture between ConferenceDirect and Stova, exemplified by the 2023 Annual Partner Meeting (APM), demonstrates these principles.

Contracts 59

Contracts 2023 Negotiating Technology 59

MeetingsNet

APRIL 8, 2021

On Global Meetings Industry Day, hospitality-sales veterans detailed how availability, contracting, and staffing will be different for meetings after the pandemic. This will require more training to bring employees up to speed on servicing not just the business elements of meetings, but also the guest-experience side. “To

Hotels 121

Hotels Food and Beverage Contracts Trade Shows 121

EventMB

OCTOBER 17, 2022

In this challenging climate, what can meeting and event professionals do to secure the best deal? Hilton Read the Complete Story On Skift Meetings. Skift Take: Demand for hotel space is rising almost as fast as inflation. Five experts from Hilton spill their secrets.

2023 177

2023 Hotels Meetings Events 177

SmartMeetings

OCTOBER 10, 2023

Let’s lobby to change how meeting professionals are categorized to elevate our worth The meetings industry is still relatively new. One signal that “meeting professional” is a new career track is the way government looks at us. This article appears in the September 2023 issue. appeared first on Smart Meetings.

Insurance 96

Insurance Trade Shows Negotiating Banking 96

MeetingsNet

SEPTEMBER 8, 2023

With meeting season back in full swing, hotels are busy servicing corporate and association programs while their sales teams are sifting through the requests for proposals for business events set to happen in late 2023 and throughout 2024 and beyond. Every RFP is unique,” she says.

Site Selections 52

Site Selections Hotels 2024 Negotiating 52

Social Tables

AUGUST 10, 2023

Event planners are responsible for creating and executing events that meet the goals and vision of their clients. This involves working closely with the client to determine their needs, preferences, and budget, and then designing a plan to meet those requirements. Find out what’s trending in 2023!

Trade Shows 78

Trade Shows Insurance Corporate Events Negotiating 78

Stova

MARCH 17, 2023

An event organizer who’s unable to answer these questions will not be a happy camper throughout the sponsor negotiation process. Event Sponsorship Negotiation Best Practices The search for the right event sponsor can be a long, difficult, or even grueling task, and the process is unique for every planner and for each type of event.

Sponsorships 40

Sponsorships 2023 Negotiating Sustainability 40

ePly

MARCH 26, 2024

In fact, the independent educational resource World Scholarship Vault (WSV) named event planning as the third most stressful job in 2023. After you choose a promising venue, meticulously detail every one of your expectations in a comprehensive service level agreement (SLA) that will take the guesswork out of the contract negotiation process.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Eventscase Blog

NOVEMBER 9, 2022

The contract renewals we have closed in recent weeks are a testament of our clients’ trust in our team. Coinciding with our anniversary, negotiations began to achieve this latest round of investment that we have made public this week. We are also very thankful that our internal efforts are paying off year by year.

2022 52

2022 Negotiating Social Media Tech 52

The MICE

JUNE 3, 2022

Incentives are the most exciting part of the MICE (Meetings, Incentives, Conferences, Exhibition) business. So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. And that’s a really, really big workload.

Travel 65

Travel Negotiating Sustainability Airlines 65

PCMA Convene

FEBRUARY 20, 2023

Registration forecasting for 2023 was the top challenge identified by Louisville Tourism’s Client Advisory Council members. These factors raise additional questions: Who is coming to our digital vs. in-person meetings? We also have Gen Z, the first generation to have grown up entirely in the digital era, entering the workforce.

Tourism 98

Tourism Hotels 2022 Healthcare 98

Stova

MARCH 17, 2023

Introduction Every year, executives are tasked with reimagining the machine in a way that meets the aspirations of the CEO, and the constraints of the CFO. Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Prestige Events Magazine

FEBRUARY 13, 2024

Convene is committed to being a partner, not just a place, for meeting and event planners, curating a one-stop-shop experience for all potential needs and services. Convene is committed to being a partner, not just a place, for meeting and event planners, curating a one-stop-shop experience for all potential needs and services.

Hotels 59

Hotels Contracts 2024 Negotiating 59

Eventtia

APRIL 12, 2023

By the end of this article, you’ll have a clearer idea of which event management software is the right fit for you and your next event in 2023. Attendees can easily schedule one-on-one meetings via chat or video conference. Event planners can also enable one-on-one video meetings between attendees based on shared interests and goals.

2023 62

2023 Event Management Management Speakers 62

Eventtia

APRIL 12, 2023

By the end of this article, you’ll have a clearer idea of which event management software is the right fit for you and your next event in 2023. Attendees can easily schedule one-on-one meetings via chat or video conference. Event planners can also enable one-on-one video meetings between attendees based on shared interests and goals.

2023 48

2023 Event Management Management Speakers 48

SmartMeetings

MAY 8, 2023

. — Heather Mason is CEO of Caspian Agency , a senior fellow and instructor at San Diego State University and Smart Woman in Meetings Hall of Fame winner. This article appears in the May 2023 issue. You can subscribe to the magazine here. The post Meetings MBA: Budgets, Models and Forecasts appeared first on Smart Meetings.

Meetings 98

Meetings Financial 2023 Negotiating 98

Eventtia

OCTOBER 20, 2022

an internal meeting), try to have at least one month of preparation time. Determine your must-have needs from a venue before negotiating and committing to a venue. Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

All Seated

OCTOBER 4, 2022

According to the 2023 Global Business Travel Forecast , the cost-per-attendee for meetings and events in 2022 is expected to be around 25 percent higher than in 2019, and it’s forecast to rise a further 7 percent in 2023. Start Fresh for 2023. And it’s not expected to get better anytime soon. Work Together to Prioritize.

Management 41

Management Food and Beverage 2023 Negotiating 41

Eventtia

JUNE 20, 2023

Can you customize the chosen platform to meet your unique needs? Hopin’s Advantages over Cvent With the key features we’ve discussed, Hopin offers some unique advantages over Cvent: Affordability: Hopin is more affordable than Cvent, starting at $67/month (May 2023) with a very decent free-forever plan. How much is your budget?

Event Management 48

Event Management Management Trade Shows Events 48

MeetingsNet

JULY 24, 2023

The union representing 340,000 UPS workers is threatening a strike when its contract expires on July 31, risking delays and higher costs for event organizers, exhibitors, and others who must ship materials to host properties. And now, it's not just meeting venues with labor issues that could throw a wrench into business events.

Contracts 93

Contracts Negotiating Hotels 2023 93