Stova

AUGUST 24, 2023

In this blog, we'll explore essential strategies that event organizers can employ to optimize event budgets and achieve cost-effective planning without compromising on the quality of the event. Conduct comprehensive research to identify potential venues, suppliers, and vendors that align with your budget.

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Smart Meetings

DECEMBER 22, 2023

Sheaks, attorney, author and faculty legal advisor for International Association of Venue Managers to break down the major legal challenges meeting profs should be aware of, like force majeure clauses and why knowing the difference between an employee and independent contractor is important. In short, think big.

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SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. This will help you understand how the vendor will enhance your event, and what additional items you may need to negotiate. Remember…everything is negotiable! Obtain multiple bids.

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Velvet Chainsaw

FEBRUARY 25, 2021

We recently convened a roundtable of senior-level conference organizers to discuss risk tolerance and the forces that are shaping their 2021/22 event strategies and decisions. In an effort to reduce and manage risks, venues and planners are adopting new contract clauses. Member considerations and communications.

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Event Guru

MARCH 6, 2024

That is why investing in a comprehensive, event system is a fiscally responsible strategy for many campuses. A software that allows for unlimited events as well as unlimited seats is a smart move if you are a large venue that organizes many events. Google Calendar and Microsoft Outlook can also be tied in using an iCal feed.

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ePly

JUNE 21, 2023

Negotiate with Vendors While some venues require in-house catering services, let’s dive a bit deeper into the crucial role of negotiating with vendors regarding managing food and beverage expenses. Negotiating is recommended and should be seen as a crucial aspect of your event planning strategy.

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MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. In today’s super-heated seller’s market, it pays to book venues as far out as possible. Here are a handful of ideas to help you find a venue that will fit your budget. Creative Venue Cost Cuts. • Tried-and-True Venue Cost Cuts. •

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Venues Negotiating Food and Beverage Contracts 52

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

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Stova

MARCH 17, 2023

The Ultimate Guide to Developing an Event Strategy Learn how you can create and execute an effective global event strategy. This comprehensive guide created for event strategy best practices outlines the four levels of connections required to be a best-in-class meetings and events team.

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ePly

FEBRUARY 18, 2024

Whether you’re new to corporate event planning or a seasoned veteran, you can improve your results at your next corporate event by perusing and integrating these proven strategies for success. The post Strategies for Successful Corporate Event Planning: A Comprehensive Guide appeared first on A2Z Events.

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Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

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SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. You can’t have a successful event without A/V, and most venues won’t let you bring your own in, so they would seem to have you over a barrel. See also : How to Master the Art of Negotiating.

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IMG

JANUARY 16, 2024

This way attendees could explore the company’s milestones by scanning QR codes strategically placed around the venue. Think reusable decorations, zero-waste catering, and venues with green certifications. Sustainable events are like the Prius of the event world – eco-friendly, efficient, and leaving a smaller carbon footprint.

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SmartMeetings

OCTOBER 25, 2016

A tiny budget can force planners to get creative and think outside the box, but it can also mean being forced to choose between the perfect venue and a tolerable one. Social Tables offers these and other strategies to prove ROI and get the right-size budget for your event. So what’s a planner to do? Don’t forget the data.

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Attendease

FEBRUARY 20, 2024

How does this event align with our overall corporate strategy and goals for the year? Make sure to balance the overarching goals of the event with the company’s overall corporate strategy while also considering attendee preferences and perspectives (more on that shortly). Educational? Entertaining?

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Event Leadership Institute

JULY 28, 2021

Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract. Now there are a slate of new issues to deal with—and the venues themselves may or may not have reopened.

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Smart Meetings

MARCH 20, 2024

Read More: Top Legal Issues Meeting Profs Should Be Aware of in 2023 What To Leave Out Cohen has a few suggestions for the things you leave on the negotiation room floor of your contract: Your own personal liability for any issues caused by a guest, such as room damage, and noise complaints. Work with the venue if a problem arises.

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The MICE

JUNE 3, 2022

So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. We are not in this business, but everybody is used to negotiating things, to talking about things in online meetings. This will be 30% less for sure.

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Event Planning BluePrint

FEBRUARY 9, 2024

Start with the total amount you can allocate to the event, and then break it down by categories, such as venue, catering, entertainment, and decor. These can range from venue hire to entertainment, catering, and decoration. Cost-Saving Strategies That Work Vendor negotiation is an art.

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Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. If you’re planning a conference, it’s very likely you’ll need to contract and negotiate a hotel room block for your attendees.

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SmartMeetings

AUGUST 31, 2023

That sounds like a winning strategy to motivate and reward your top performers. We have the expertise to know what resorts and venues will work best for their specific needs, as well as our negotiating clout and global connections. How can you navigate incentive travel for the results you need?

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Planning Pod

JULY 27, 2022

On an individual level, ongoing sales training and implementing new strategies can boost sales representatives’ performance by an average of 20%.” Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow.

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MeetingsNet

NOVEMBER 20, 2023

Three industry veterans share their advice on crafting contract terms and clauses that meet the needs of host groups, not just host venues. Another tactic, said Jeff Duncan, president and CEO of room-block management firm Meetingmax, is to put forth a “BATNA,” or best alternative to a negotiated agreement.

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SmartMeetings

JULY 28, 2023

Seven Tips to Minimize the Cost of Attrition If you manage to book the block successfully, you still need a strategy to avoid busting your budget by not meeting your room block minimum. As soon as you know meeting registration is not meeting original forecasts: Negotiate with the hotel to release back some meeting space (if possible).

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Food and Beverage Negotiating Contracts Hotels 98

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips. What should you include in the RFP?

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PCMA Convene

OCTOBER 13, 2023

That gives corporate planners a much-needed breather to assess their events and implement cost-alleviating strategies. This was a vital lesson for his association — understanding the fixed costs to deliver an outstanding experience and where there is room for negotiation.

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SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

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Cvent: Event Marketing

MAY 8, 2019

However, corporate negotiated hotel programs can be complex, particularly in a time of supplier consolidation, new technologies, shifting hotel distribution and revenue management strategies and the growth of private lodging options (think Airbnb and HomeAway). Tips and best practices surrounding negotiations. Register Today!

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StraussCA

MARCH 7, 2024

However, here are some practical strategies and three essential tips for building resilience and adaptability. For instance, associations can negotiate favorable deals with event venues or suppliers to reduce costs without compromising on quality.

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Attendease

FEBRUARY 14, 2019

Ensure every member of your event planning team negotiates with vendors and makes an effort to get better pricing. Lack of coherent communication strategy. Plan your overall communication strategy so it's consistent for all your events. Poor budget accountability. Too many decision-making layers. Underwhelming event agenda.

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Prestige Events Magazine

APRIL 5, 2022

Richard Smith, Sales Director, Wyboston Venue Management and Wyboston Lakes Resort. There is a logic that says that, now that pandemic restrictions have been lifted, the work of Business Development Managers (BDMs) in hotels and venues would naturally return to what it was before the pandemic.

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SmartMeetings

SEPTEMBER 30, 2019

While the word “sales” may not be used, the duties are often the same—recruiting attendees and sponsors, negotiating with venues and representing the company. Attendees are the reason planners work long hours sourcing the perfect venue, crafting agendas and testing AV setups—but sponsors keep the lights on. Price It Right.

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Prestige Events Magazine

APRIL 2, 2024

Venue sourcing and management: The team secures the perfect location, negotiates contracts, and oversees logistics. Natalia Events can discuss your objectives and create an event strategy for you. On-site management: Do you have your event sorted but need it managed on the day?

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Event Planning BluePrint

MARCH 15, 2024

Defining the Role of an Event Planner Event planners are the architects behind successful events, shouldering responsibilities that range from selecting the perfect venue to managing vendors, overseeing budgets, coordinating timelines, and solving unforeseen issues.

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MeetingsNet

NOVEMBER 8, 2022

. • Rather than group shuttles, ask attendees to use ride-share services like Uber to get themselves from the airport to the hotel or from the hotel to off-site venues. Reduce the need for shuttles by using off-site venues within walking distance , as long as you provide alternatives for attendees with mobility issues. Event-Tech.

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Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Strategic Planning and Goal Setting Event planning is not just about the here and now; it’s about vision and strategy. People Skills: Events are for people, about people, and made by people.

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Expo Pass

APRIL 27, 2023

Planning an event with a live artist involves a lot of moving parts, so make sure you have your budget, venue, and date(s) in order before reaching out to their busy agents. Once you connect, expect a “Rider” listing all the equipment, hospitality, and venue needs. Choosing the right venue and set up.

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