Event Farm

MAY 5, 2021

The Playbook provides three valuable tools for venue scouting. . Reopening tracker that describes travel, gathering, and mask restrictions by state. Selecting an event venue. The panelists offered tips about negotiating with venues and vendors: . Pay extra attention to indemnification and insurance policies.

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Quickmobile

FEBRUARY 14, 2018

When hosting conferences on cruise ships or other unique venues , one has to bear in mind that the daily things we take for granted are likely not going to be available to you. At all types of unique venues, it’s important to keep in mind its potential effect on speakers and attendees. International Travel & Timing.

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The MICE

JUNE 3, 2022

The return of incentive travel has given clients the opportunity to book these trips with confidence. What has changed since the pandemic in the way companies approach incentive travel? The biggest challenge is all the travel restrictions around the world, especially if we handle international groups. You always need a backup.

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Travel Negotiating Sustainability Airlines 65

Milestone Events Group

OCTOBER 21, 2021

But the one that seems to stand out the most is the venue. Here is how to pick the perfect wedding venue that suits all your needs. The Essentials For How To Pick A Wedding Venue. One of the most important things to consider when you are looking for your perfect wedding venue is how large you want your wedding to be.

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Venues Food and Beverage Insurance Travel 98

Hubilo Blog

JANUARY 8, 2019

The one decision that is likely to have the most significance is the venue you pick for your event. With the right guidelines, choosing an event venue can be easy as pie. When should you start looking for a Venue? There are three things you need to know before you start looking for an event venue. The Location.

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Venues Insurance Food and Beverage Negotiating 79

SmartMeetings

MARCH 25, 2021

The venue should agree to hold harmless, indemnify and agree to defend the group from asserted claims, judgments and liabilities from failure to comply with agreed-upon protocols and standards. Co-insurance should include coverage for third-party claims, so that if an attendee gets injured or sick, you are held harmless.

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The Planner's Lounge

SEPTEMBER 21, 2021

With travel being brought to an abrupt halt, borders closing, and differing restrictions around the world, destination weddings virtually disappeared in 2020. If you work in specific regions/countries, make sure that you understand the applicable local rules/regulations/requirements for all incoming travelers.

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Master the Event

JANUARY 12, 2024

Air travel was not an option for a means of transportation for our group. Insurance Became a Bigger Item Line in Meeting and Event Planning Contracts Insurance went through the roof. We started seeing new clauses and exceptions to insurance policies from our various suppliers and venues.

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Attendease

MARCH 30, 2020

Savings from venue expenses alone may already make a compelling case to choose a virtual meeting instead, but there are many other costs associated with in-person events that can be saved when shifting to online, including a significant cut in staff, catering, print material, swag, accommodation for speakers, insurance, and more.

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Eventmobi

JUNE 12, 2023

In person events come with extra costs for things like: Venue Catering Security A/V equipment Special guest accommodations If it happens to be your first time setting up an event in person, it’s worth it to connect with other organizers and see what their budgets look like. You can save money while bringing in attendees (and special guests!)

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EventSource

MARCH 16, 2020

With social distancing and travel advisories coming into effect, you may be wondering about the status of your upcoming wedding. We suggest checking with your travel insurance provider, travel agent and wedding planner to see what can be done. Here are all the things to think about: First of all – don’t panic.

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PCMA Convene

JULY 9, 2020

An incentive to offset qualified expenses related to show participation, travel, accommodations, and more. The Pandemic Risk Insurance Act (PRIA) or Pandemic Risk Coverage in Event Cancellation Insurance. The Travel America Act. The Clean Start: Back to Work Tax Credit.

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Insurance Healthcare Travel Government 89

The Planner's Lounge

DECEMBER 22, 2021

Do you carry liability insurance? Pro tip: Urge your clients against booking a vendor who does not maintain their own liability insurance. Do you charge a travel fee? Event Venue Specific Questions. Do you require Event Liability Insurance? Pro tip: Most venues require clients to obtain an event liability policy.

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Eventtia

APRIL 20, 2022

However, virtual events offer the ability for organizers to invite speakers, talents, and attendees from halfway across the world without having to worry about travel and accommodation costs. Less flexible: an in-person event is limited by geographical limitations, venue size, and other factors. catering.)

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Venues Social Media Events Technology 71

Eventtia

NOVEMBER 16, 2022

For a physical, in-person event, the event’s venue is arguably the most important element that will determine the event’s success. And yet, not only is choosing the right venue from so many different options available a huge challenge, but good venues are seemingly always fully booked, making things even more complicated.

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Event Industry News

JULY 15, 2021

Rules on masks, testing and vaccine passports will differ from venue to venue across the UK, but music fans are told: “Going to gigs will be one of the safest things that you can do” Music venues from across the UK have revealed what to expect when it comes to COVID safety rules when they reopen in the coming weeks.

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Smart Meetings

FEBRUARY 7, 2022

Read More : Flight Cancellations by the Thousands—Does Your Travel Insurance Cover the Cost? Then determine where the possible venue of any dispute would be (litigation vs. arbitration), what law would apply, and the potential categories or limits on damages and possible recovery of attorney’s fees. March 22 at 11 a.m.

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Contracts Negotiating Insurance Government 105

SmartMeetings

APRIL 30, 2020

Temperature checks, reduced occupancy and increased physical distancing in shared spaces—these were some of the protocols floated by hospitality partners and meetings professionals as they sketched out what a return to travel after COVID-19 shutdowns will require. Travel Considerations. Sanitation Ratings.

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Smart Meetings

JANUARY 14, 2022

We’re now looking at this [from] a more holistic view of the travel journey…we know we don’t survive without each other,” he remarked. The venue could turn around and use the language to cancel on the planner in the event of another surge in even local cases. Force or Fear Majeure? Forward Steps, Together.

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Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Also, consider travel and accommodation costs. For virtual events, you can skip this.

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Sponsorships Insurance Social Media Food and Beverage 91

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Check venue availability and pricing. Negotiate terms and specifics with the venue.

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Event Farm

OCTOBER 25, 2021

Attendees balance a desire to participate in your event with the inconvenience of being away from home and the inherent risk of crowded environments while traveling and attending your event. If conditions change, people want assurance that they can get a refund. #5: 5: Pricing. Do you counter with a lower price? 12: Contact tracing.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

Event Industry News

JULY 10, 2020

An incentive to offset qualified expenses related to show participation, travel, accommodations, and more. The Pandemic Risk Insurance Act (PRIA) or Pandemic Risk Coverage in Event Cancellation Insurance. The Travel America Act. The Clean Start: Back to Work Tax Credit.

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Insurance Trade Shows Healthcare B2B 76

Social Tables

APRIL 22, 2021

This concept shapes everything from the type of music performed to the audience, venue, other event activities, and style of event decor and merchandise. Keep in mind that if you hire out-of-town talent, you’ll likely need to pay for their travel expenses. Pick a venue. Apply for permits and insurance.

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Insurance Venues Social Media Event Planning 200

Smart Meetings

FEBRUARY 2, 2024

Forget quiet luxury, Las Vegas goes big on experiences and a quartet of new entries to the venue menu prove the point. Fontainebleau Las Vegas is a global brand, so our reach extends internationally, and we’ve become a preferred destination for business travel, particularly within the financial, insurance, and technology fields.

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PCMA Convene

JANUARY 27, 2022

Total Testing Solutions provides testing services at venues as well as pop-up testing sites for events. Even though studies show that rapid tests are less sensitive than polymerase chain reaction (PCR) tests, their lower cost, accessibility, and immediacy make rapid tests the preferred method for those traveling or gathering in large groups.

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2022 2021 Travel Insurance 98

SmartMeetings

FEBRUARY 16, 2024

Sloan sets her sights on the wave of fees now popping up at venues, hotels and resorts for things that were included in the past. Read More : Top Business Travel Trends Coming in 2024 She is having some success throwing out “event planning fees,” which have recently started showing up.

Contracts 95

Contracts Negotiating 2024 Hotels 95

SmartMeetings

FEBRUARY 18, 2022

Travel Association jump start efforts in getting meetings back on track? So, in Boston we are fully aligned with the Meet Safe moniker and I know my colleagues across the country can insure the same. Do you now see a way forward for meetings and for travel in general? Travel means MMB has some incredibly strong lobbying power.

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Travel Insurance Hotels Meetings 96

PCMA Convene

APRIL 26, 2021

In our April Recovery Dashboard survey, one out of 10 planners said the most likely scenario for the recovery of business events will include the fact that people are or will be hesitant to travel to meet face-to-face. Because each kit is paid for either by insurance or the CARES Act, there is no out-of-pocket cost to attendees.

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Insurance 2021 Travel Meetings 105

Event Industry News

JULY 27, 2020

Many of these workers are 1099 freelance independent contractors and pay for their own health insurance benefits out of pocket. The rally was organized by the Philadelphia Chapter of the Live Events Coalition, a nationwide advocacy group created in response to the COVID-19 pandemic and its impact on the live events industry.

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Insurance Trade Shows Social Media Transportation 143

Planning Pod

APRIL 12, 2020

By giving full consideration to the scope of your event at this stage, you have done the major groundwork for the planning process later on and have made it easier to make decisions regarding budgets, staffing and date and venue selection (which we will discuss next). Step 5 – Book a fitting venue and event date. First the venue.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

PCMA Convene

AUGUST 23, 2021

The Insurance Accounting & Systems Association (IASA) was a little less than a month away from its annual conference, IASA Xchange , when its leaders knew they needed to make a call. 29, the four-day conference typically draws more than 1,800 insurance industry professionals for education and networking, plus an exhibition component.

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PCMA Convene

JULY 18, 2022

But Hoff is noticing shifts in when, where, and how these groups want to meet — everything from how the agenda should be structured to the type of venue or location that companies seek. Findings from the most recent “Business Travel Tracker” survey from U.S. Travel, J.D. As for the venues and locations, that’s evolving, too.

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Travel Tourism Hotels 2022 98

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.”

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MeetingsNet

NOVEMBER 8, 2022

This would obviously eliminate costs associated with travel, hotel, and F&B. Find cost savings tips for event tech, ground transportation, F&B, and venues, here. • He cites the Incentive Research Foundation’s recent study in which 87 percent of respondents said they want more relaxation time during incentive-travel programs. “We

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Eventinterface

OCTOBER 20, 2016

He studied in Europe and traveled with the international educational program Up with People. The award show was attended by about 500 VIP guests and broadcast from the atrium at the venue. We had one day to set-up the venue, and 30 minutes to transfer the atrium from a live broadcast show to a club.

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Insurance Education Venues Technology 133

MeetingsNet

JANUARY 8, 2019

The best way to do this is to know your legal responsibilities and liabilities and make sure the contract is suited to the type of venue, location, and event. For instance, travelers may be afraid of the Zika virus, but it won’t get you out of a contract. Look at the details of your cancellation insurance. Tyra Hilliard, Esq.,

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