Smart Meetings

JANUARY 4, 2019

However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. Knowing this and other nuances associated with AV services contracting can help contain event costs and access to the optimum AV solution. Areas for Negotiation. Insurance coverage.

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Negotiating Hotels Contracts Food and Beverage 82

SmartMeetings

DECEMBER 13, 2019

So you’re about to organize an event. See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. In my experience, the cost to rent audiovisual equipment from a hotel or conference center is one of the more frustrating aspects of planning an event. Which leads to….

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Negotiating Food and Beverage Meetings Contracts 52

TicketBud

DECEMBER 13, 2023

Imagine purchasing tickets to a highly-anticipated event promising exclusive talks with podcast celebrities and a panel with the actors from Supernatural and Harry Potter. Instead, event planners are living within the constraints and are more reliant on proper planning and financial forecasting to ensure the success of their events.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Attendease

FEBRUARY 20, 2024

Corporate events serve an important purpose — they boost brand visibility, drive revenue, and strengthen relationships with customers and employees. However, executing successful events takes more than ordering catering and sending invites. Consider asking questions like: What is the primary purpose of this event? Educational?

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Corporate Events Food and Beverage Social Media Event Management 195

Smart Meetings

MARCH 20, 2024

Gratuities Minimums for food and beverage. Read More: Top Legal Issues Meeting Profs Should Be Aware of in 2023 What To Leave Out Cohen has a few suggestions for the things you leave on the negotiation room floor of your contract: Your own personal liability for any issues caused by a guest, such as room damage, and noise complaints.

Contracts 98

Contracts 2024 Negotiating Food and Beverage 98

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. In many instances, event professionals can land sweet deals if they consider a multi-year agreement for annual events. Remember…everything is negotiable!

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Negotiating Contracts Food and Beverage 2018 53

MeetingsNet

JANUARY 5, 2024

The result: Less negotiability for meetings. But from a narrower perspective—namely, looking at the hotels that accommodate the most business events—both demand growth and room-rate growth might well surpass those estimates. From the wide view, the hotel industry should expect only a modest rise in demand (1.8

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Hotels 2024 Food and Beverage Negotiating 72

SmartMeetings

DECEMBER 28, 2023

How attention pays in the world of meeting professionals As event strategists and experience designers, you create unforgettable, luxurious experiences and elevate every event to leave a lasting impression and provide lifetime memories for your attendees. Let’s explore practical strategies we can apply to elevate our events.

Food and Beverage 92

Food and Beverage Negotiating 2023 Events 92

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

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Contracts Negotiating 2024 Hotels 98

Endless Events

NOVEMBER 15, 2021

Event planners and event managers have all been through a steep learning curve to master the art of creating successful event experiences. From managing event timelines to event budgeting, event profs have a lot on their plates. Pre-Event Setup & Site Visit. Housing & Room Blocks.

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Contracts Hotels Negotiating Food and Beverage 126

ePly

JUNE 21, 2023

Planning an event is always an exciting experience, but it can be quite a costly one, too. Did you know that food and beverage (F&B) expenses are among the most significant expenses associated with any event? We’re here to help you plan a memorable event without worrying about skyrocketing costs.

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Food and Beverage Negotiating Events Trade Shows 48

MeetingsNet

APRIL 17, 2023

Increase your visibility and share your knowledge: The call for speakers is now open for the MeetingsNet track at The Special Event. Session proposals are now being accepted for the MeetingsNet track at CaterSource + The Special Event show happening February 12 to 15, 2024, in Austin, Texas.

Education 92

Education Meeting Planning Food and Beverage Meetings 92

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

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Negotiating Hotels Food and Beverage Venues 39

Jujama

JULY 10, 2018

There are a few tricks to negotiating venue costs. We’ve tracked down some tips to help event organizers keep their venue costs as low as possible. If you do have a budget in place, let the venue know a number that is lower than what your actual budget is, allowing some room for negotiating. Here are our top 5: 1.

Negotiating 52

Negotiating Venues Food and Beverage Airlines 52

SmartMeetings

JANUARY 2, 2018

At New York Hilton Midtown in Manhattan, for instance, the $25 added to bills daily as an “urban destination charge” includes a $15 beverage credit at the hotel bar and a $10 food credit at the grab-and-go. I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com.

Negotiating 66

Negotiating Hotels Food and Beverage Contracts 66

Endless Events

NOVEMBER 15, 2022

After a nearly two-year hiatus due to COVID-19, the events industry returned in all its glory this year. A war in Ukraine , an inflation surge, and supply chain issues will impact event budgets in 2023. . The Annual ICE Report estimates that event-related costs will increase by 83%. The Return of Large-Scale In-Person Events.

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2023 Food and Beverage 2022 Sustainability 122

SmartMeetings

JULY 28, 2023

As soon as you know meeting registration is not meeting original forecasts: Negotiate with the hotel to release back some meeting space (if possible). Ask if food and beverage spend above the contracted minimum could count toward the room block minimum. Set up the contract to allow for a post-meeting audit.

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. If you’re lucky, the event market will offer a variety of good venues. The time of day and season of the event. The type of event.

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Food and Beverage Venues Transportation Contracts 166

MeetingsNet

APRIL 3, 2023

Issues such as difficult negotiations, training novices, cost-saving measures, and pre-meeting attendee communications came to the fore in planners’ roundtable discussions at Pharma Forum 2023. In areas such as food and beverage as well as audiovisual and production, the same sales approach is common right now.

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Negotiating Food and Beverage Hotels 2023 105

MeetingsNet

NOVEMBER 21, 2023

It’s no secret that costs for just about every element of meetings and events shot up in 2023—and even the slowing inflation rate probably won’t be enough to head off further event-cost hikes in 2024. But if you do opt for the full bar, “get a detailed record of what is consumed to make budgeting for future events easier.”

Food and Beverage 69

Food and Beverage Contracts 2024 Hotels 69

MeetingsNet

NOVEMBER 8, 2022

How to stretch your event budget for food and beverage, event tech, ground transportation, and venues. Almost half said they anticipate at least some increase in hotel room rates, while a similar percentage expect costs to rise for audiovisual and event tech services. Choice Cuts for Food and Beverage Savings.

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Food and Beverage Meetings Transportation 2023 59

SevenEvents

OCTOBER 17, 2023

event planning is a complex but rewarding challenge that involves a lot of attention to detail. one of the most fundamental aspects of organising a successful event is budgeting. event planning is a complex but rewarding challenge that involves a lot of attention to detail. what type of event are you organising?

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” While corporate events are happening, they’re not the same and show no signs of returning to any kind of “normal” (if there is such a thing!). Maybe a buffet option can do double as a networking event.

Contracts 95

Contracts Negotiating Food and Beverage 2023 95

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. If you’re lucky, the event market will offer a variety of good venues. The time of day and season of the event. The type of event.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. Political, economical, and technological turmoil are profoundly affecting the way we choose where to host our events and creating unprecedented opportunities.

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Venues Negotiating Food and Beverage 2023 40

MeetingsNet

NOVEMBER 8, 2022

Whether you’re booking airport shuttles or buses for off-site events, it’s tough to put the brakes on rising costs. Short of cancelling off-site events, here are some ideas for cutting the ground-transportation tab. Arrange for a discount code with the ride-share company and send the code to attendees ahead of the event.

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Transportation Food and Beverage Negotiating Hotels 95

EventSource

MAY 24, 2021

As you negotiate vendor contracts, be sure to keep COVID in mind and ask these important questions: . What kind of cleaning and sanitation will be done prior to our event? . Event Space: If the event space is indoors, what safety measures are in place? Can our entire event be held outside? . Happy Planning!

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Venues Food and Beverage Negotiating Contracts 111

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. More than Ever, Communication is the Key.

Contracts 122

Contracts Negotiating Food and Beverage Hotels 122

Coterie Spark

APRIL 22, 2022

Want to find the perfect hotel for your next event or conference? Yes, international planning creates extra hurdles, especially when it comes to site visits, but researching all the venues in a given area takes time whether the event is hosted down the street or in another city, state, or country. And the work doesn’t stop there.

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Venues Food and Beverage Negotiating Hotels 98

Master the Event

FEBRUARY 11, 2024

There’s no doubt that a meeting and event planner wants a CVB (Convention and Visitors Bureau) to assist them with their planning needs when bringing a group or convention to a particular city. It’s their job to promote their city in such a way that a meeting and event planner wants to bring their group to the CVB’s city.

Food and Beverage 40

Food and Beverage Meetings Hotels Negotiating 40

Planning Pod

AUGUST 14, 2023

Planning an event can be time-consuming, especially if you’re in charge of catering for a large crowd. Whether you’re brainstorming menu ideas for a birthday party, wedding, or corporate event, there’s no denying that amazing event catering and planning are central to the attendee experience.

Food and Beverage 78

Food and Beverage Contracts Management Event Planning 78

SmartMeetings

JUNE 3, 2019

Imagine a world where you can stay under budget while producing an event that looks as if it broke the bank. In this alternate universe, despite the pressure to make your next event better than the last one without spending an extra penny, you venture forth confident that you will turn dreams into reality with efficiency and style.

Food and Beverage 80

Food and Beverage Contracts Negotiating Financial 80

SevenEvents

SEPTEMBER 26, 2022

Finding a venue for your next event can be daunting. At seven events, we provide a venue-finding service to remove the stress of finding a venue for an event. When looking to find a venue for an event, location is a significant point to consider. Location can also influence the scene of your event. 1 location.

Food and Beverage 52

Food and Beverage Venues Sustainability Negotiating 52

Master the Event

NOVEMBER 10, 2023

This provides the meeting planner an opportunity to negotiate with a four or five star hotel where otherwise, say July or August, he or she may have had to negotiate with a three-star property. A meeting planner will have much more bargaining power for room rates, food and beverage etc. Transportation.

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Meetings Negotiating Food and Beverage Transportation 40

Glow Global Events

JUNE 27, 2023

Once you’ve decided on the type of entertainment that fits your event, it’s time to find the right talent. Identify a representative: To find the perfect entertainment for your event, you’ll need to identify an agent or management company that represents them. It’s also important to be flexible and willing to negotiate.

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Entertainment Food and Beverage Negotiating Transportation 40

Smart Meetings

MAY 6, 2022

No one really knows what events will look like in a post Covid-19 world and it’s difficult to see how things will pan out over the coming year. Regardless of where events are being viewed, quality assurance is key. Having a clean venue is an element that contributes to the atmosphere and attractiveness of an event.

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Event Planning Food and Beverage Contracts Negotiating 126

Master the Event

FEBRUARY 7, 2024

I am often asked how to become an event planner. It seems, to the outside world, that event planners have a glamorous job. I’m not saying that event planning jobs are not rewarding. Most of my online, and off line, life involves interacting and communicating with existing event planners. Again, if only. Again, if only.

Food and Beverage 40

Food and Beverage Negotiating Event Planning Venues 40