SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 95

Contracts Negotiating 2024 Hotels 95

ePly

FEBRUARY 18, 2024

Whether you’re new to corporate event planning or a seasoned veteran, you can improve your results at your next corporate event by perusing and integrating these proven strategies for success. Such is the case with corporate events. What is Corporate Event Planning?

Corporate Events 62

Corporate Events Event Planning Trade Shows Speakers 62

TicketBud

DECEMBER 13, 2023

Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. A clearly defined budget provides a framework for decision-making, enabling event organizers to strategically allocate resources.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Eventscase Blog

MAY 9, 2024

When it comes to event planning, one of the first questions that arises is: what are the costs of organising events? The answer is not simple and varies considerably depending on numerous factors , from the size of the event to the location chosen. Venues in premium locations or in major cities tend to cost more.

Negotiating 52

Negotiating Insurance Technology Entertainment 52

Eventtia

OCTOBER 9, 2023

Whether you’re on the brink of planning a first event or are a seasoned professional revising your event planning checklist, this guide aims to be your trusted roadmap. This article provides a comprehensive event planning checklist to help you manage every detail for a successful event, from start to finish.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Event Industry News

JULY 11, 2019

We can take the bother of the event off your shoulders! Jigsaw Conferences, an event planning and organising company with years of experience, offers free venue finder service and helps in booking venues for events in the UK and other countries. Our clients do not have to pay us anything!

Venues 58

Venues Negotiating Hotels Conference 58

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

Venues 40

Venues Negotiating Food and Beverage 2023 40

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Event Planning BluePrint

SEPTEMBER 13, 2018

Whether you are planning an event for 10 people or 1000 people, you should think of ways to trade in the traditional conference room setting for cool event venues for your next event. This will require you to have some serious negotiation skills or a huge budget. Cool Event Venues For Your Next Event.

Venues 94

Venues Sponsorships Food and Beverage Hotels 94

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? Who else are you working with to plan and execute the event?

Venues 103

Venues Hospitality Contracts Events 103

Bizzabo

AUGUST 13, 2018

These 10 tips will help you find the perfect conference venue. 36% of event planners spending most of their budget on the venue , choosing a event space becomes o. ne of the most important and challenging aspect in the planning process. Be sure to determine if this is the venue or locale’s peak season.

Venues 115

Venues Conference Food and Beverage 2014 115

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

EventBank Insights

SEPTEMBER 19, 2019

Whether for business or pleasure, events require careful planning, attention to detail and focus on the right priorities. Finding the right venue can make or break an event, so it’s important that you find the perfect venue to house your event. But how do you find the perfect event venue?

Venues 106

Venues Insurance Transportation Negotiating 106

SmartMeetings

AUGUST 31, 2023

We have the expertise to know what resorts and venues will work best for their specific needs, as well as our negotiating clout and global connections. Prepare to Research : When looking for the “perfect” boutique property or unique venue, traditional search methods may not be enough.

Travel 97

Travel Negotiating Corporate Meetings 2023 97

Hubilo Blog

OCTOBER 15, 2021

What’s Event Planning? All types of events, right from a grand corporate event to a simple wedding, need planning. Organizing events is hard as hundreds of things can go wrong on D-Day. Based on their needs, you will be required to do any or all of the following: Ideate the plan. Decide the theme.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Endless Events

MARCH 6, 2019

Did you know that venues can receive kickbacks for referring their in-house vendor? For those who don’t really understand, a lot of times, the in-house AV company is contracted by the hotel in a relationship that allows them to kind of work together. In return, the hotel will share their client with them.

Negotiating 91

Negotiating Contracts Hotels Venues 91

SmartMeetings

AUGUST 8, 2022

Hotels are now less likely to negotiate rental fees and other typically negotiable line items. Plan (Much Farther!) Venues are booking up quickly and the preferred options are likely not going to be available—or what’s left will cost a premium. And ask the hotel what they’ve seen at their recent events.

Healthcare 108

Healthcare Hospitality Negotiating Medical Meetings 108

Hubilo Blog

JANUARY 8, 2019

Whenever you are thinking of organizing an event, there are many decisions you have to make. The one decision that is likely to have the most significance is the venue you pick for your event. With the right guidelines, choosing an event venue can be easy as pie. When should you start looking for a Venue?

Venues 79

Venues Insurance Food and Beverage Negotiating 79

Eventtia

OCTOBER 20, 2023

This proactive oversight prevents overspending and helps maintain financial health throughout the event planning and execution phases. Prioritization Not all aspects of an event hold equal importance. Some elements are critical to the event’s success, while others, though desirable, may not be necessary.

Financial 117

Financial Negotiating Entertainment Retail 117

GEVME

MAY 16, 2018

Your plan of communications should be agreed upon internally with all members of the team at least two months before an event. Check out the major questions you’ll need to answer in your communication plan: Who’s the main point of contact for each aspect of event management (registration, venue navigation, catering, lighting, etc.)?

Social Media 195

Social Media Negotiating Event Apps Speakers 195

Eventsforce

OCTOBER 14, 2019

With a wide range of easily accessible transport links, and a large choice of potential venues, it could easily be the perfect place for your next meeting. We’ve put together the key commonly asked questions below, and followed this up with a bit more information on some great Liverpool venues. Hope Street Hotel.

Venues 45

Venues Meetings Hotels Negotiating 45

Endless Events

JULY 26, 2019

Event WiFi is not one size fits all. There are WAY too many variables to cover and every venue is going to be different. This article will give you the tools you need to find the best event WiFi on your own. There are a lot of steps you can take to ensure you understand WiFi and tips to guide you when planning for event WiFi.

Negotiating 112

Negotiating Contracts Venues Wireless 112

Endless Events

NOVEMBER 15, 2022

The Annual ICE Report estimates that event-related costs will increase by 83%. It’s also a sign of a returned confidence in event planning. Of course, our event marketing budgets will need to be higher in 2023 than in 2021 or 2020. After all, most events were virtual and demanded lower budgets. in the last year.

2023 122

2023 Food and Beverage 2022 Sustainability 122

Master the Event

FEBRUARY 10, 2024

Four of the Top Areas That Corporate Meeting Planners Review Are: The Times That Your Meeting Will Occur – a lot of corporate meeting planners have been able to save money on the hotel portion of their meeting by negotiating room rates and whether or not they can be lowered by moving their meeting two different days of the week.

Corporate Meetings 40

Corporate Meetings Meetings Transportation Food and Beverage 40

Planning Pod

JANUARY 17, 2017

Search the Internet for the phrase “event planning challenges” and you will find countless surveys and lists (like here and here ) that name reduced event budgets or budget cuts as one of the top challenges facing event professionals every year. Book vendors and venues for multiple events.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

Event Industry News

JULY 12, 2019

We can take the bother of the event off your shoulders! Jigsaw Conferences, an event planning and organising company with years of experience, offers free venue finder service and helps in booking venues for events in the UK and other countries. Brand Events. Event Tech. Sporting Events.

Conference 51

Conference Negotiating Hotels Venues 51

Meeting Tomorrow

DECEMBER 4, 2019

As someone who’s worked in some of the country’s largest hotels and sold AV for independent audio visual companies, I’ve just about seen it all when it comes to hotel contracts. On it are the things you should be sure are spelled out in every hotel contract before signing it. That’s why I always share this list with my clients.

Contracts 52

Contracts Hotels Wireless Negotiating 52

Event Planning BluePrint

MARCH 29, 2022

Following famous event planning companies and event planners can feel like mentorship. Because — believe it or not — some people think they can handle event planning all on their own. How hard can planning their own wedding be? Planning their own wedding will save them money, right? “By Great Advice.

Negotiating 62

Negotiating Social Media Consulting Food and Beverage 62

EventUp

AUGUST 4, 2020

I try to make the most out of work trips by cramming as many hotel and venue site visits as I can into my schedule while I’m in a city. Pro tip: if your event reoccurs in a specific city each year, or if you know you do a lot of events in a specific city, spend a day after your event looking at different and possible venues!

Negotiating 105

Negotiating Venues Contracts Hotels 105

All Seated

JUNE 11, 2023

Even when restrictions eased, event professionals saw the enormous impact these tours could have on the attendee experience and their own planning processes, while also saving them valuable time and money. Today, virtual tours offer a commercial opportunity for venues to sell their space in a more efficient and speedy manner.

Venues 36

Venues Social Media Technology Negotiating 36

Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. The planning can begin up to a year in advance. Which venue will be available? From securing sponsors to organizing the AV and production needs, the planning process seems endless. Finding the perfect conference venue can be challenging. Dive in below!

Conference 98

Conference Venues Entertainment Transportation 98

Eventtia

MAY 18, 2022

Everything else — flights, hotels, travel to and from the venue, meals, and so forth — are separate expenses, and you’re expected to cover them. When you think of “accommodations,” your mind probably goes to things like airfare and hotels. Typically, an artist’s performance fee only covers the cost of their performance.

Negotiating 62

Negotiating Contracts Travel Hotels 62

EventPlanning

OCTOBER 29, 2019

Contrary to popular belief, it’s easy to start event planning with no money. Event planning is an exciting path that can be incredibly profitable for many people. As long as you are organized and detail-oriented, you can make a great living as an event planner. Two Ways To Start Event Planning.

Event Planning 40

Event Planning Food and Beverage Social Media Events 40

EventUp

JUNE 30, 2020

We also opted for uplit ice sculptures as centerpieces that included the event logo and even sponsor logos on specific sponsored tables. In terms of production, we had flipped the direction of the stage at a venue we had been at multiple times. I was originally against the confetti idea, but it was worth the venue clean-up fees!

Meetings 98

Meetings Negotiating Trade Shows 2018 98

SmartMeetings

SEPTEMBER 5, 2019

This article will provide you with seven tips that meeting and event professionals need to create a memorable experience without breaking the bank as they plan upcoming business events. When you contact a venue to begin a discussion about booking, have more than one date in mind. Be Flexible with the Date.

Contracts 77

Contracts Negotiating Banking Venues 77

Prestige Events Magazine

SEPTEMBER 25, 2023

Bursting with experienced event industry leaders, the event’s ninth outing will feature dedicated roundtable and workshop sessions on Protect Duty, safeguarding, flexible working practices, festival operations, and a panel session delivered in partnership with GL events UK on how to value engineer your event.

Speakers 59

Speakers Negotiating Contracts Entertainment 59

SmartMeetings

NOVEMBER 30, 2021

Of course, the easy answer is to look up the cancellation clause in the contract, calculate the number of days out on the sliding scale to see how much you are liable for to the venue and type it in the return email. The post The True Cost of Postponing an Event appeared first on Smart Meetings. Consider the following. Sunk Costs.

Negotiating 90

Negotiating Contracts Travel Events 90