TicketBud

DECEMBER 13, 2023

This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution. An early start means more time to shop around for bargains, establish partnerships and negotiate with vendors.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Smart Meetings

FEBRUARY 7, 2022

Historically, force majeure events were commonly referred to as an “Act of God” or something beyond your control that prevented or made performance of one’s obligations “impossible, impracticable, or illegal.” Next, double-check and confirm whether the notice period was proper and the actual notice was made in compliance with the contract.

Contracts 105

Contracts Negotiating Insurance Government 105

SmartMeetings

APRIL 10, 2020

As news spread about socially distancing to save lives, planners and hoteliers experienced an evolving understanding of whether coronavirus could be called an “act of God,” which would allow contracted meetings to be called off without liability. The former is due to a contingency spelled out in the contract and therefore triggers no damages.

Contracts 109

Contracts Meetings 2003 Negotiating 109

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . The accessibility section refers to adhering to the schedule of the event.

Contracts 51

Contracts Insurance Government Travel 51

Smart Meetings

APRIL 4, 2023

Force Majeure Clauses As we all learned over the last three years, force majeure clauses focus on liability when unforeseen circumstances impact the ability for one or both parties to perform the contracted activities. However, the more vague the wording, the harder it will be for those looking to cancel or terminate an event contract.

2023 97

2023 Meetings Contracts Government 97

Smart Meetings

DECEMBER 29, 2021

Harness the Power of Negotiation to Master Your Post-Covid Events Career. Negotiation is an essential skill in business, meetings and life. Summary: Harness the Power of Negotiation for Post-Covid Success ). Summary: Contract Negotiation: Post-Pandemic Clauses You Need to Know ).

2021 52

2021 Negotiating Medical Meetings Contracts 52

Endless Events

MARCH 6, 2019

Did you know that venues can receive kickbacks for referring their in-house vendor? For those who don’t really understand, a lot of times, the in-house AV company is contracted by the hotel in a relationship that allows them to kind of work together. Negotiate Before You Sign Contacts. Makes sense right?

Negotiating 91

Negotiating Contracts Hotels Venues 91

Event Leadership Institute

JULY 28, 2021

If you or your organization require expert assistance, you should contract the services of a professional. Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract.

Contracts 80

Contracts Negotiating Food and Beverage Hotels 80

Management Events

MAY 16, 2023

A great way to get a feel of a vendor’s capabilities is to refer to testimonials and case studies from their other clients. From there, you can also ask for references and gather feedback on their performance, reliability, after-sales services, and more. You must go beyond-surface level evaluation.

Negotiating 52

Negotiating Contracts Risk Management Trade Shows 52

Stova

MAY 25, 2023

For example, Stova’s event technology simplifies event sourcing and gives you the power to better negotiate with venues. Much like popular real estate search sites, mark your favorite venues to easily compare, share experiences, and see venues booked company-wide to leverage negotiations. Improve Request for Proposal (RFP) efficiency.

Venues 52

Venues Negotiating Contracts Travel 52

Event Planning BluePrint

JUNE 1, 2016

Question: Have you ever run up against a client who suddenly stopped paying for your event services, which left you wondered what to include in your event legal contracts to protect you and your event business? Your Event Legal Contracts. At what point do you sue over breach of contract? (16:29). Geneen via @eventblueprint.

Contracts 90

Contracts Events Event Planning Insurance 90

TicketBud

DECEMBER 5, 2023

The earlier you can sign a contract, the better chance you have of nailing down special rates. Refer to your past year’s event analysis. As mentioned above, early planning can help you negotiate better deals, secure preferred venues, optimize marketing efforts and lock-in sponsor funding. Remember, logistics take time.

Marketing 110

Marketing Negotiating Entertainment Sponsorships 110

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Eventtia

MAY 18, 2022

And while those are part of it, “accommodations” refers to anything the artist will need to ensure a good performance at your event. The items in the rider are typically non-negotiable, so don’t expect any wiggle room from the artist or their agent. Artist Accommodations. For most bookings, you’ll be working with the artist’s agent.

Negotiating 62

Negotiating Contracts Travel Hotels 62

SmartMeetings

APRIL 19, 2017

Director of Sales at a venue, usually who will be negotiating your contract with. There is a lot of technical wording in contracts, most of which will be outlined in the contract, but there are a few important terms that you might want to negotiate before the contract is in hand. Force Majeure Clause.

Food and Beverage 65

Food and Beverage Meetings Contracts Negotiating 65

ePly

JUNE 21, 2023

Negotiate with Vendors While some venues require in-house catering services, let’s dive a bit deeper into the crucial role of negotiating with vendors regarding managing food and beverage expenses. Negotiating is recommended and should be seen as a crucial aspect of your event planning strategy.

Food and Beverage 48

Food and Beverage Negotiating Events Trade Shows 48

Social Tables

SEPTEMBER 25, 2017

There are other costs (usually outlined on the contract rider) that you’re responsible for covering, and if you’re not careful, these costs can snowball until you’re way over-budget. Travel refers to the flight costs for the entertainer and whoever travels with them. Know how to negotiate. Lock down the contract.

Entertainment 87

Entertainment Contracts Negotiating Travel 87

Endless Events

JULY 26, 2019

Make notes as detailed as possible so when you refer back there isn’t much guessing. . This could reduce your engagement and you might be able to negotiate to have it removed from your screen. . Venue Negotiations . Just like removing AV restrictions to get the best WiFi possible negotiate! Was it fast enough?

Negotiating 112

Negotiating Contracts Venues Wireless 112

EventUp

AUGUST 4, 2020

As you talk to your venue contact there could be details or questions that come up that you’ll want to remember or follow up on either with a vendor, or someone at your company - always write everything down to reference when you need to. A List Of Questions For The Venue. Your Vendors.

Negotiating 105

Negotiating Venues Contracts Hotels 105

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. Make sure to require a formal contract and ensure all terms, policies, and pricing are clear and align with your expectations before signing. of past events.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Expo Pass

JUNE 13, 2023

I hope you’re all caught up on Succession because it’s time to talk negotiations. It all starts with negotiations. Successful negotiations begin with research. Simplify your negotiations by establishing a single line of contact. You don’t need to be overly aggressive and impersonal in your negotiations.

Negotiating 126

Negotiating Contracts Banking Sustainability 126

SmartMeetings

MARCH 9, 2020

Ombuds—previously referred to as ombudsmen—have been around for decades, serving as third-party mitigators and mediators in a wide variety of settings. See also : How to Master the Art of Negotiating. Even if you haven’t heard the term before, you’ve probably been aware of the services an ombuds provides.

Negotiating 59

Negotiating Contracts Conference 2017 59

Social Tables

MARCH 2, 2021

As an event planner, you should include a reference to billing for all reasonable business expenses that may be incurred.” This means that your contract should say what clients will and will not be billed for. After, carefully document your time and receipts so your records are easy to reference if needed.

Contracts 99

Contracts Event Planning Negotiating Consulting 99

Endless Events

APRIL 7, 2020

“Force majeure is a legal term that’s been around for a long time and it’s in your contracts, but it’s separate from your contracts”, Josh explains. But they let planners and groups get out of meeting contracts or frankly, any kind of supplier contracts too if they meet certain criteria.

Contracts 91

Contracts Hotels Government Events 91

Eved

JULY 3, 2017

You may want to compare it to budgets, forecasts, or contracts to ensure that you aren’t overspending, or to ensure that you’re capturing all of your spend. And a spend by category report with accurate, up-to-date numbers will also give you that much more buying and negotiating power with your suppliers. Spend by Supplier.

Contracts 40

Contracts Meetings Negotiating Food and Beverage 40

The Planner's Lounge

DECEMBER 22, 2021

Is the amount negotiable? Can I review your contract? Do you have references? If more than one, how does your team handle the volume? Who will be the point of contact? What is your deposit? Is it refundable? What is your cancellation policy? Are there any additional fees? Gratuities, taxes, additional staff, etc.

Insurance 59

Insurance Negotiating Contracts Venues 59

Social Tables

DECEMBER 13, 2016

Lewis, my favorite are his national communication pattern diagrams which can be found on 23 fascinating diagrams reveal how to negotiate with people around the world. Collect References Overseas. When it comes to industry terms the Convention Industry Council’s APEX Industry glossary is worth referring to.

Event Planning 60

Event Planning Negotiating Social Media Trade Shows 60

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. A catch-all term that refers to the event's dedicated technician(s). A list of tech fundamentals that will help you align event needs and goals.

Tech 91

Tech Insurance Contracts Technology 91

SmartMeetings

NOVEMBER 20, 2019

Their first recommendation was to ask yourself these three questions before you start to plan—and refer to them when you’re making decisions. Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. More : Make Your Event a Grand Success with SWOT Analysis.

Social Media 52

Social Media Sponsorships Speakers Contracts 52

Eventtia

NOVEMBER 10, 2023

Identify Your Event Management Software Non-negotiables Before deciding, it’s crucial to identify your non-negotiables – the key criteria and requirements your event management software must meet. Here are questions to help you determine your non-negotiables: What are your core functional requirements?

Event Management 117

Event Management Management Negotiating Financial 117

International Institute of Event Management

APRIL 9, 2014

The planning process: - Get references & testimonials. Ask for testimonials, and follow up with references they have provided you. Negotiate the details. Make sure the contract indicates when payment is due. Be sure you are confident in this speaker. Check online for reviews. Plan the logistics.

Speakers 40

Speakers Contracts Negotiating Education 40

Showclix

JUNE 9, 2020

With a platform like Audiencetools , you can provide a user-specific referral code and employ gamification tactics like a point system for the number of friends and followers they refer, offering prizes like VIP upgrades, private meet and greet add-ons, event merchandise, and more. Testimonials.

Social Media 72

Social Media Sponsorships Entertainment Negotiating 72

Eventtia

NOVEMBER 10, 2023

Identify Your Event Management Software Non-negotiables Before deciding, it’s crucial to identify your non-negotiables – the key criteria and requirements your event management software must meet. Here are questions to help you determine your non-negotiables: What are your core functional requirements?

Event Management 96

Event Management Management Negotiating Financial 96

Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. With demand for in-person event venues and vendors at historically low levels, expect supply to contract. And many that do will be on a part-time or contract basis as companies will seek to be more financially nimble.

2021 111

2021 Site Selections Contracts Venues 111

Certain

JUNE 29, 2017

If you want your speaker to remain after the speaking session to interact with the audience, ensure you set that expectation and include this in the contract. If this is a high-profile politician, it is not uncommon to have a specific number of “with the celebrity” pictures negotiated into the contract. Check references.

Speakers 27

Speakers Contracts Social Media Negotiating 27

Social Tables

APRIL 22, 2019

A long-term event planning timeline refers to a chronological series of events and actions that take place over a period of time. It takes careful planning to pay deposits on time and keep track of contracts. Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. Establish anchors.

Event Planning 138

Event Planning Food and Beverage Events Venues 138

Stova

MARCH 17, 2023

An event organizer who’s unable to answer these questions will not be a happy camper throughout the sponsor negotiation process. Event Sponsorship Negotiation Best Practices The search for the right event sponsor can be a long, difficult, or even grueling task, and the process is unique for every planner and for each type of event.

Sponsorships 40

Sponsorships 2023 Negotiating Sustainability 40