Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? How can you word the hotel contract to protect your company? How can you word the hotel contract to protect your company? Whenever you ask for something—extra drinks in the meeting space, AV help, etc.,

Negotiating 104

Negotiating Contracts Hotels Consulting 104

Smart Meetings

JUNE 2, 2023

The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. To help planners avoid the inevitable headache, Smart Meetings sat down with Huong Nguyen, CEO and founder of Shiloh Events , to find the best path forward for meeting planners looking for the right event tech for their needs.

Event Tech 98

Event Tech Tech Meetings Negotiating 98

SmartMeetings

JANUARY 5, 2024

Problem clauses to consider fixing or downright excluding Sometimes, in an attempt to cover all of our bases by including every conceivable contract clause, we trap ourselves in the outfield with confusing and unenforceable language that leads only to lawsuits and court cases. Lowest Rate Every contract is a futures agreement.

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Negotiating Contracts Hotels 2024 83

Master the Event

APRIL 5, 2022

The conference and meeting planning world has become one of the more important commerce producing sectors. One of the keys to the success in this industry are the conference and meeting planners that organize, plan and deliver the ultimate in meetings, tradeshows, conferences, seminars and product launches.

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

TicketBud

DECEMBER 13, 2023

According to a recent Maritz Industry Trends Report , most meeting expenses are up over 20 percent since before the pandemic. A clearly defined budget provides a framework for decision-making, enabling event organizers to strategically allocate resources. This lesson has become increasingly difficult as things get more expensive.

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Negotiating Financial Food and Beverage Sponsorships 113

QC Event School

APRIL 6, 2023

The Ultimate QC Event School Master List of Blog Resources Okay, let’s get to the reason you’re really here – all those invaluable blog resources at your disposal! Join QC Event School’s Virtual Classroom on Facebook today! Don’t Be Fooled by These 6 Shady Online Event Planning School Tricks! Why Choose QC?

Corporate Events 52

Corporate Events Social Media Consulting Event Planning 52

Attendease

FEBRUARY 20, 2024

This is best done by scheduling a planning meeting with company leadership and other key stakeholders for the event. This includes considering your internal resources (budget, stakeholders, event management software) and external resources (sponsors, vendors, partners). Build in buffer time for inevitable delays.

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Corporate Events Food and Beverage Social Media Event Management 195

Smart Meetings

DECEMBER 13, 2018

Three weeks after Hyatt Corporation confirmed that it would cut planner commissions, thereby following the lead of three other large hospitality companies, Meeting Planners Unite held its first conference in Washington, D.C. Affordable Resources. MPU’s leadership is also focused on negotiating for new sources of revenue for planners.

2019 77

2019 Meetings Insurance Negotiating 77

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

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Negotiating Contracts 2024 Events 87

Smart Meetings

SEPTEMBER 1, 2022

Unionized hotels provide the stability and training that hospitality workers are seeking—they could be part of the solution to the shortage that meeting planners are waiting for. They negotiate for higher wages, improved benefits including retirement plans and family healthcare, job training, due process and safety concerns.

Hospitality 98

Hospitality Contracts Hotels Healthcare 98

Event Guru

MARCH 6, 2024

Improved Productivity: User Training: Fewer software applications mean less time and resources spent on training users, leading to quicker adoption and improved productivity. Scalability: Adaptability: A consolidated software environment is often more adaptable and scalable to meet the evolving needs of the organization.

Negotiating 40

Negotiating Government Contracts Sports 40

PCMA Convene

OCTOBER 13, 2023

It has topped of the list of challenges identified by planners in Convene ’s Annual Meetings Market Survey for years, including in the 2017 and 2020 surveys, conducted in 2016 and 2019, respectively, and in our most recent survey (to be published in a special Convene November Forecast issue).

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Negotiating 2023 Contracts 2016 59

TicketBud

DECEMBER 5, 2023

The earlier you can sign a contract, the better chance you have of nailing down special rates. Consider a tiered system that offers diverse event types and formats – webinars, workshops, meet-ups. It can also open new opportunities for resources and cross-promotion. These smaller events should require less money and resources.

Marketing 110

Marketing Negotiating Entertainment Sponsorships 110

MeetingsNet

JANUARY 8, 2019

How safe are your meetings and events? Here are some action items and ideas that you can implement at whatever stage of your meeting you are in, from Choosing a Location or Venue, to negotiating The Contract , or creating a Communications Policy. Risk-reduction actions for safer events in 2019. Then one more.” .

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2019 Meetings Contracts Risk Management 91

SmartMeetings

APRIL 19, 2017

This industry runs on jargon, and since meeting planning requires everyone to work at a rapid click, it’s best to get acquainted with it yourself. Certified Meeting Professional , a merit one receives from completing the Convention Industry Council’s certification program for professionals in the meeting, convention and exhibition industries.

Food and Beverage 66

Food and Beverage Meetings Contracts Negotiating 66

Smart Meetings

NOVEMBER 15, 2022

As if the job of meeting professional weren’t difficult enough, many have had to take on the role of Chief Difficult Conversation Starter. In fact, if approached with thoughtfulness and preparation, those interactions could lead to the meeting professionals taking a rightful place as strategic advisors. By the Numbers. Jeff Calmus.

Financial 96

Financial Insurance Contracts Medical Meetings 96

Stova

MAY 25, 2023

Meet with key stakeholders and decision makers to align on and specify event goals. Strategic venue sourcing and selection software helps meeting planners sort through hundreds of thousands of possible venues (and rooms) at the click of a few buttons with a refined search. Filter out venues that don’t meet your criteria.

Venues 52

Venues Negotiating Contracts Travel 52

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 48

Negotiating Contracts 2024 Events 48

PCMA Convene

APRIL 2, 2018

In 2014, venture capitalist Ron Shah was deep into a month of internal meetings when the pipes burst in. He worked the phones in a rush, trying to clinch local hotel meeting rooms on short notice. But the phone-tag negotiations moved at the speed of molasses. his building. The office’s conference space was flooded and unusable.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Smart Meetings

DECEMBER 11, 2018

On the heels of multiple studies showing that event professionals are increasingly being asked to do more with less, Smart Meetings asked a veteran planner for tips on how to create “wow” on a budget. Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved.

Food and Beverage 79

Food and Beverage Negotiating Contracts Speakers 79

SmartMeetings

DECEMBER 22, 2016

Webinars that provide CEU credits are a great resource for planners looking to expand their knowledge and further their careers. Smart Meetings regularly offers free webinars that cover a range of valuable topics, from contract negotiation to sourcing strategies. Problem Contract Clauses and How to Avoid Them.

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Meetings Food and Beverage Negotiating Contracts 40

MeetingsNet

MAY 10, 2018

Planning and executing international meetings presents a multitude of variables and challenges that meeting planners do not encounter on the domestic front. During this one-hour webinar, you’ll: Understand today's trends that impact international meeting management. Moderator Sue Pelletier Content Director, MeetingsNet.

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Meetings 2018 Negotiating Contracts 45

ePly

MARCH 26, 2024

In fact, the independent educational resource World Scholarship Vault (WSV) named event planning as the third most stressful job in 2023. From establishing clear and achievable event goals to coordinating final details and post-event analysis, this resource provides a wealth of practical insights for crafting successful events.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

MeetingsNet

OCTOBER 4, 2016

If meeting booking and corporate contract rate predictions pan out, 2017 may be a very good year for meeting planner hotel negotiations. read more.

Negotiating 101

Negotiating Contracts 2017 Marketing 101

Nuila Events LLC

MARCH 30, 2016

Do you really want to get stuck negotiating contracts with hotels for sleeping rooms? Negotiating with caterers and making sure that the menu is a great choice for your guests? It’s the exact same with planning an event with your business, whether you have a small business or large corporation! Don’t get your hands dirty!

Negotiating 40

Negotiating Social Media 2016 Sponsorships 40

SmartMeetings

SEPTEMBER 5, 2019

This article will provide you with seven tips that meeting and event professionals need to create a memorable experience without breaking the bank as they plan upcoming business events. Ask the event sales staff for a booking date during a time where they need extra revenue and they may be willing to negotiate a deal.

Contracts 77

Contracts Negotiating Banking Venues 77

EventMB

MAY 18, 2022

Upon her return, Liz Lathan, CMP, CMO, and Cofounder of Haute Companies, realized she had some real problems with the way meetings and events are executed. Since my return, I’ve been going to a lot of events to re-network with colleagues and meet the new faces of the industry after the Great Reshuffle.

Negotiating 109

Negotiating Contracts Events Education 109

MeetingsNet

OCTOBER 4, 2016

If meeting booking and corporate contract rate predictions pan out, 2017 may be a very good year for meeting planner hotel negotiations. read more.

Negotiating 89

Negotiating Contracts 2017 Marketing 89

Smart Meetings

JULY 7, 2021

Providing resources on local regulations of the destination and what to expect was suggested, as well as fostering understanding when stricter protocols were in place by reminding attendees these protocols are temporary and chosen to enhance safety for all. See also: Contract Negotiation: Post-Pandemic Clauses You Need to Know.

Travel 52

Travel Meetings Negotiating Contracts 52

Event Planning BluePrint

MARCH 25, 2024

An event planner must be adept at understanding client visions, negotiating with vendors, managing staff, and engaging with guests. Strategic planning ensures that every decision, from theme selection to vendor contracts, contributes to the overarching objectives of the event. Thus, strong interpersonal skills are vital.

Event Planning 62

Event Planning Financial Negotiating Education 62

Plan Your Meetings

MAY 31, 2018

Welcome to the inaugural edition of the Plan Your Meetings Professional Development Guide ! Exploring the meeting and event industry publications landscape, we recognized the need for something more like a career resource than a newsy magazine. The post Meet the New PYM Professional Development Guide! Let me know !

Meetings 53

Meetings Negotiating Contracts Financial 53

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 74

Financial Insurance Meetings Food and Beverage 74

Social Tables

AUGUST 10, 2023

Event planners are responsible for creating and executing events that meet the goals and vision of their clients. This involves working closely with the client to determine their needs, preferences, and budget, and then designing a plan to meet those requirements. First, exactly what does an event planner get paid to do?

Trade Shows 78

Trade Shows Insurance Corporate Events Negotiating 78

Eventinterface

AUGUST 1, 2017

Planning conferences and meetings is becoming more complicated. Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. Anyone planning conferences, tradeshows, symposia, meetings or events can benefit from this series.

Event Planning 100

Event Planning Meetings Sponsorships Insurance 100

Eved

JULY 3, 2017

Following are seven spend analysis reports you need to successfully analyze and act on your meeting and event spend. You may want to compare it to budgets, forecasts, or contracts to ensure that you aren’t overspending, or to ensure that you’re capturing all of your spend. Why is this important? Spend by Supplier.

Contracts 40

Contracts Meetings Negotiating Food and Beverage 40

Endless Events

MAY 13, 2022

Event profs can plan conventions, exhibitions, corporate events, meetings, fundraisers, weddings, and other events. Their curriculums typically consist of courses, such as experience design, event marketing, event financing, venue management, agreement negotiating, and more. CMM (Certified Meeting Management) by MPI.

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Event Planning Government Event Management 2014 133

SmartMeetings

MARCH 9, 2020

See also : How to Master the Art of Negotiating. Acting as an impartial, confidential and informal resource, an ombuds assists in constructive problem-solving in order to resolve conflicts and hear grievances that individuals might be reluctant to share with coworkers, supervisors or event organizers. How to Hire an Ombuds.

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Negotiating Contracts Conference 2017 59