MeetingsNet

NOVEMBER 8, 2022

About 75 percent of respondents to a recent Meeting Professionals International survey said they were seeing increases in AV costs—and about 25 percent of them said the increases were more than 10 percent. He’s able to save me thousands off my bill,” said one planner in response to a recent MeetingsNet survey on cost-saving ideas.

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

Planning Pod

JUNE 10, 2022

Whether you offer on-site or off-site catering, dropoff or pickup, Planning Pod’s comprehensive catering software solution is trusted by 20,000+ hospitality, food services and event professionals because it…. Food-&-Beverage + Menu Management. Top Features. Kitchen and Team Management.

Food and Beverage 78

Food and Beverage 2022 Contracts Hotels 78

StraussCA

JUNE 29, 2022

Food and Beverage Selections. Food and beverage: don’t forget this is a variable expense dictated by attendance numbers. Contract with reliable, repu­table vendors who can meet your association’s needs. Food and Beverage Selections . Ask for feedback through evaluation surveys. Ingredients:

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

SmartMeetings

OCTOBER 25, 2021

Going into full hostess mode, she arranged for a hospitality suite stocked with food and a changing room in case early arrivals wanted to hit the beach before the welcome reception. “I An overwhelming majority of survey respondents said they are getting back into the physical meeting room. A Meaningful Return. Physical Limitations.

Food and Beverage 105

Food and Beverage Contracts Hotels Meetings 105

Guidebook

DECEMBER 30, 2019

Look for sustainable venues, communication, vendors like food & beverage, and furniture rentals. 53% of planners surveyed said moving away from hotel venues and to more unique venues was the biggest location trend of 2020, according to a recen t survey of event planners. Attendee personalization will be key.

2020 78

2020 Food and Beverage Sustainability Contracts 78

PCMA Convene

SEPTEMBER 30, 2020

To gauge sentiment, FAMP surveyed pre-registered attendees and exhibitors, as well as last year’s attendees and exhibitors, to find out what they wanted. They gave us three options: Terminate our original contract and they would return our deposit with no penalty, Reschedule the event in 2020 with new contract terms; or.

Trade Shows 105

Trade Shows Contracts 2020 Food and Beverage 105

Bizzabo

AUGUST 13, 2018

However, if you have found the perfect fit for your event, ask if they would consider lowering the cost in exchange for a multi-year contract. Also, see if the staff will help you with surveys or onboarding and promoting your event app to your attendees. Food and Beverage: Parched throats? Costs: Considering that 32.8%

Venues 115

Venues Conference Food and Beverage 2014 115

MeetingsNet

NOVEMBER 8, 2022

As one respondent to a recent MeetingsNet survey about cutting meeting costs said, “We always present as many dates as possible during the RFP process and then ask the hotel to propose best rates for their need dates. Negotiate multi-year contracts with the same venue or hotel chain. Tried-and-True Venue Cost Cuts. • Event-Tech.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

Planning Pod

JANUARY 17, 2017

Search the Internet for the phrase “event planning challenges” and you will find countless surveys and lists (like here and here ) that name reduced event budgets or budget cuts as one of the top challenges facing event professionals every year. Negotiate contracts with ferocity. Book vendors and venues for multiple events.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

SmartMeetings

OCTOBER 28, 2020

Some of those costs may be offset by fewer people attending in person, meaning less food and beverage, hotel rooms and travel costs will be incurred. Alternative plans covered in the contract also need to include the possibility that a group may outgrow a venue if social-distancing guidelines make the space unworkable.

Insurance 85

Insurance Financial Meetings Food and Beverage 85

Event Leadership Institute

AUGUST 26, 2020

Between July 7-31, 2020, we conducted an online survey and heard from 764 event and meeting planners, agencies, and other industry vendors and suppliers. The survey also revealed 75 percent feel comfortable driving within 2-hours to be a part of an event – and 16 percent are leery of traveling anywhere right now.

Food and Beverage 59

Food and Beverage Risk Management 2020 Social Media 59

Smart Meetings

OCTOBER 12, 2022

Encore Global hosted “Break Free, a journey of transformation” which invited guests to take part in an interactive survey focused on the sustainability efforts at IMEX while touching all the senses in a dramatic LED-enhanced space. Events Industry Council to Update CMP Criteria. of meeting space, including a 105,000 sq.

2022 117

2022 Airlines Hotels Tourism 117

SmartMeetings

APRIL 3, 2020

According to the Fall 2019 Pulse Survey, conducted by Financial and Insurance Conference Professionals (FICP), only one-third (33 percent) of planners planned to grow the size of their meetings in 2020, and just 14 percent planned to expand their incentive programs. Work with Partners—and Haggle. Keep F&B Simple.

Financial 69

Financial Insurance Meetings Food and Beverage 69

Smart Meetings

OCTOBER 5, 2022

After a slowdown from 2021, the use of streaming technology is steadily growing again, Alroy reported, citing a survey that found 68% of organizers plan to have a virtual component at their next in-person event. She suggests not signing long-term contracts “because you don’t know what is going to happen.”.

Meetings 111

Meetings Food and Beverage 2021 Insurance 111

Eventtia

JUNE 2, 2023

Catering: all costs related to food and beverage Decoration: pretty self-explanatory Entertainment: speakers, talents, performers, exhibitors, and so on. Don’t forget all the details like required contracts, insurance policies, permits, and the logistics of each different element. For virtual events, you can skip this.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Endless Events

MAY 18, 2021

. “We took all of our customer’s input and created this program to provide our customers with confidence that they could come back to safe and socially responsible events with flexible contract terms. They were looking for new setups and new food and beverage guidelines.” The chats would have gotten lost.”

Food and Beverage 79

Food and Beverage 2020 Events Hotels 79

PCMA Convene

MARCH 7, 2017

In addition to data about quantifiable things like the size, frequency, costs, and types of meetings, our Annual Meetings Market Survey also captures a wealth of data in the form of comments in response to a series of open-ended questions. Better contract negotiations. For this week: . Cut back on meeting frequency. •

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

Eventtia

APRIL 18, 2022

Sign contract with venue and vendors. Catering (food and beverages). If possible, have contracts finalized and signed. Finalize sponsor contracts and details. Post-event survey. Reach out to event attendees, thank them for participating and send them a post-event survey to collect feedback and insights.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Velvet Chainsaw

NOVEMBER 6, 2017

According to Convene ’s most recent Meetings Market Survey , on average 6 percent of a meeting’s direct expenses fall in the marketing/promotion category. Attendees value experiences like food and beverage, speakers/entertainment, and learning environments with good audiovisual.

Marketing 80

Marketing Food and Beverage Attendance Marketing Conference 80

SmartMeetings

SEPTEMBER 28, 2018

Ask to See Hotels’ Customer-Satisfaction Surveys. As for more useful reviews, Enselein says that planners should ask to see the customer-satisfaction surveys that hotels conduct through independent firms. Provide the Hotel with Details ASAP.

Meetings 56

Meetings Food and Beverage Hotels Site Selections 56

QC Event School

DECEMBER 30, 2022

The goal is to secure $5,000 in sponsorships to help cover the costs of venue rental, food and beverage, decorations, audio/visual services, transportation and other expenses associated with the event. In our third example, let’s imagine that you’re a wedding planner looking to secure a contract for an upcoming wedding.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Event Marketer

MAY 17, 2021

Shelley Hodgkinson, senior director-event solutions at Walmart, described the “new budget” her team is preparing to build in EM’s webinar, Mastering Event Contracts in the Post-COVID Era. “As In fact, in a survey of our audience, 96 percent of respondents said their agencies shifted products and services due to the impact of COVID-19.

Tech 129

Tech Food and Beverage Retail Technology 129

PCMA Convene

AUGUST 29, 2016

” Instead, Dominguez has come up with a hedge against overpaying for poor service: creating performance-based contracts, despite pushback from venues. “It has to be planned just as everything else, equal to your food and beverage, equal to your room-block pickup. . It’s not going to change.”

Management 75

Management Wireless Food and Beverage Negotiating 75

PCMA Convene

SEPTEMBER 18, 2017

According to Convene ’s most recent Meetings Market Survey , on average, 6 percent of a meeting’s direct expenses fall in the marketing/promotion category. They value experiences like food and beverage, speakers/entertainment, and learning environments with good audiovisual.

Marketing 60

Marketing Food and Beverage Meetings Advertising 60

Smart Meetings

OCTOBER 12, 2022

Encore Global hosted “Break Free, a journey of transformation” which invited guests to take part in an interactive survey focused on the sustainability efforts at IMEX while touching all the senses in a dramatic LED-enhanced space. Events Industry Council to Update CMP Criteria. of meeting space, including a 105,000 sq.

2022 52

2022 Airlines Hotels Tourism 52

PCMA Convene

SEPTEMBER 18, 2017

According to Convene ’s most recent Meetings Market Survey , on average, 6 percent of a meeting’s direct expenses fall in the marketing/promotion category. They value experiences like food and beverage, speakers/entertainment, and learning environments with good audiovisual.

Marketing 51

Marketing Meetings Food and Beverage Advertising 51

Social Tables

DECEMBER 27, 2022

After connecting with classmates via the school’s database, email, or social media, ask former classmates to complete a survey regarding a potential reunion. Special event venues that provide food, bar, and customer service during events commonly charge based on the anticipated number of guests in attendance. Entertainment equipment.

Food and Beverage 78

Food and Beverage Entertainment Social Media Venues 78

MeetingsNet

JANUARY 26, 2018

Because supplier strength is at an all-time high, until you have a signed contract, you’re still competing with other planners for your desired space. Most groups simply offer food and beverage minimums, but F&B actuals are much better for conveying your value to the hotel’s bottom line. .

Marketing 70

Marketing Food and Beverage Hotels 2019 70

Socio Events

AUGUST 4, 2021

When budgeting, pay special attention to the high-priced items such as the venue, food, activities, entertainment, and technology. A fully customizable event app facilitates networking, live surveys, gamification, agenda curation, and can even provide venue maps and city guides, and so much more. Are you managing a virtual event?

Event Management 52

Event Management Management Food and Beverage Event Apps 52

Eventmobi

FEBRUARY 3, 2021

If you’ve already developed an online community through a virtual event platform, or even if you just have access to an email distribution list, it might be worth conducting a survey of past event attendees. Make sure to include a clause in your speaker contracts that clarifies your intention to record during rehearsal sessions.)

2021 248

2021 Speakers Sponsorships Events 248

SpotMe Blog

JUNE 13, 2023

Reporting and analysis: After the event wraps up, you’ll receive detailed reports, event metrics , and analytics on things like attendance, survey feedback, social media impact, and ROI. Pharmaceutical meeting planners handle it all – from venue selection and food and beverage to HCP attendee management, content creation, and more.

Event Management 130

Event Management 2023 Management Healthcare 130

Eventtia

OCTOBER 9, 2023

Survey and inspect the chosen location. Once an agreement is reached, ensure all terms are laid out in a written contract. Food and beverage arrangements Marketing and promotion materials Event setup and breakdown schedule Make any necessary adjustments to the event master plan based on feedback from your team members.

Event Planning 88

Event Planning Retail Social Media Speakers 88

PCMA Convene

FEBRUARY 28, 2018

When we invited event professionals to participate in this Annual Meetings Market Survey in November, the U.S. Only 34 percent of respondents (down from 43 percent in the 2016 survey and 50 percent in the 2015 survey) indicated that they will be holding meetings outside the United States in the future. percent compared to +4.9

Marketing 78

Marketing Meetings 2016 2007 78

Stova

MARCH 16, 2023

This is a bit of a joke, but they may very well have expectations regarding food and beverage that you may be unaware of unless you ask. Venues often present packages but that doesn’t mean you can’t get creative with seating, food, breaks, and more. Speaking of which. It can also keep attendees engaged during the meeting.

Management 40

Management 2023 Meetings Negotiating 40

Coterie Spark

AUGUST 14, 2019

Whether you are hosting a conference, retreat, meeting, or any kind of event, you are likely to be providing food items to your guests. One of the biggest mistakes you can make as you wade through budget management is ignoring the importance of food and beverage. For better or worse, food impacts people and their feelings.

Food and Beverage 68

Food and Beverage Entertainment Contracts Consulting 68

PCMA Convene

JULY 2, 2018

The tent, set up in Arsenal’s big backyard, was surrounded by food trucks, sponsor lounges tucked into shipping containers stacked three stories high, and collaborative sessions, including some held aboard boats on the adjacent canal. An outside firm surveys participants six months after an event and asks: Did you strike a deal?

Food and Beverage 49

Food and Beverage Hotels Sustainability Contracts 49

Guidebook

JANUARY 8, 2024

Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Do you need to find additional funds? Is it a ticketed event?

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78