MeetingsNet

JUNE 18, 2020

One of the best-attended sessions of the 17th annual Pharma Forum conference for medical-event planners, held virtually this year from June 15-19, was “Meetings Contracts in the Post-COVID Era.” In other words, the cleaning protocols listed in the contract are solely the responsibility of the property to fulfill and monitor.

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Contracts Negotiating Financial Travel 115

Smart Meetings

SEPTEMBER 14, 2023

It can also be effectively used by meeting and event teams of all sized to deliver better end products. A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. The choices made here ripple through to create a more responsible and sustainable event industry.

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SmartMeetings

SEPTEMBER 14, 2023

It can also be effectively used by meeting and event teams of all sized to deliver better end products. A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. The choices made here ripple through to create a more responsible and sustainable event industry.

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Conference Site Selections Negotiating Contracts 98

Smart Meetings

JANUARY 4, 2019

However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor.

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Negotiating Hotels Contracts Food and Beverage 82

Velvet Chainsaw

APRIL 13, 2020

This is the third in a series of blogs posts, written collaboratively by our team, which uncover lessons learned in advising dozens of our clients on their events in the time of COVID-19. Many conference organizers want to change their exhibit contract language or attendee cancellation policies to avoid future losses.

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SmartMeetings

JULY 9, 2019

Webster’s Dictionary defines negotiation as “the act or process of having a discussion in order to reach an agreement.” According to veteran hospitality attorney Lisa Sommer Devlin, “Negotiating is about bargaining power. More : Master Win-Win Negotiations for Your Contracts. Makes sense, but what does it really mean?

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Event Industry News

MARCH 16, 2020

The Meetings Industry Association (mia) has launched guidance to the sector to assist contract negotiations and to help mitigate the impact of COVID-19 on trade. We want to keep events alive and continue to encourage organisers to book events for the future.

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Contracts Negotiating Venues Management 91

SmartMeetings

DECEMBER 13, 2019

So you’re about to organize an event. See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. In my experience, the cost to rent audiovisual equipment from a hotel or conference center is one of the more frustrating aspects of planning an event.

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SmartMeetings

JULY 28, 2023

What about the people who want to book a different hotel and just show up for the conference itself. Two Tips to Break Down Barriers to Booking Let’s focus first on the conference attendees. Or, offer a joint conference/hotel fee that provides an overall discount versus booking separately. Open registration as early as possible.

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Food and Beverage Negotiating Contracts Hotels 95

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? You have been tasked with producing a new event—or breathing new life into one that has been on rinse and repeat too long. What questions should you ask during sourcing to avoid surprises post-event?

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Negotiating Contracts Hotels Consulting 106

Eventinterface

MAY 4, 2017

Even when everything is going smoothly, planning a conference or event can be stressful. And that stress only gets worse when you factor in the process of booking entertainment for your event. And unless you have unlimited funds to spend on your event, you cannot afford to base your process on incorrect information.

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Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Local attractions.

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PCMA Convene

OCTOBER 13, 2023

Adrian Ott (from left), Clare Melton, and Ori Lahav discuss the rising costs associated with planning conferences and events at Convening EMEA 2023. 21 at Convening EMEA 2023 in Copenhagen — proof that the challenge of dealing with increasing expenses is among the most pressing event professionals face.

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PCMA Convene

APRIL 25, 2024

I hope professional organizations bear this in mind when they choose conference venues.” In a story in Convene ’s January/February 2024 issue, we spoke with event professionals choosing not to cancel their meetings scheduled to be held in destinations that pass controversial laws (see On The Web). By mid-April, her post had received 1.1

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Attendease

FEBRUARY 20, 2024

Corporate events serve an important purpose — they boost brand visibility, drive revenue, and strengthen relationships with customers and employees. However, executing successful events takes more than ordering catering and sending invites. Consider asking questions like: What is the primary purpose of this event? Educational?

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Coterie Spark

APRIL 3, 2023

There are many variables to consider when selecting a venue for your upcoming conference. A city and its culture, like everything else at the conference, should match your goals and the event’s personality. Ask yourself what would incentivize your guests to travel a long way to attend your conference.

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Conference Venues Transportation Negotiating 52

Smart Meetings

SEPTEMBER 18, 2023

6 tips for a smooth European event from an international DMC expert If it seems to you everyone is taking their incentive meeting to Europe this year, you are not alone. Start Early The first tip is to book early and contract early! Explore Widely That U.S. News list included Rome (No. 9 for its iconic canals, opulent St.

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Meetings Contracts Transportation Hotels 106

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . The first part of the event AV agreement is the quote.

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Contracts Insurance Government Travel 51

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge. Strategies for producing memorable events boiled down to the following.

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Eventinterface

NOVEMBER 1, 2016

Meeting and conference planners spend on average 60 hours per conference sourcing, reviewing, negotiating and finalizing venue contracts. On this episode of Event TALK we share how you can get that time back. What are the benefits for a meeting or conference planner to be working with a hotel sourcing company?

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Event Planning BluePrint

MARCH 25, 2024

Embarking on a journey in event planning can be incredibly rewarding, offering a dynamic and creative career path. Whether you’re a novice eager to break into the industry or an experienced planner seeking to enhance your skills , understanding the fundamentals of event planning is crucial.

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Event Industry News

NOVEMBER 28, 2018

As the event industry grows at a rapid rate, implementing good working practices for event professionals can sometimes be challenging. This is especially true if no standard guide of good practices are available for you to follow or if you are just starting out in your journey into event organising.

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2019 Conference Negotiating Contracts 68

Event Farm

OCTOBER 11, 2016

This is a guest post from Sarah Hill, a professional blogger and creative content writer at Group Se7en Events , a leading event management and event planning agency in London. If you work in events, it comes as no surprise that being an event planner has been voted in numerous polls as one of the most stressful jobs.

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Bizzabo

AUGUST 13, 2018

Whether you are running a conference for customers, partners or a larger conference, the right space makes all the difference. These 10 tips will help you find the perfect conference venue. 36% of event planners spending most of their budget on the venue , choosing a event space becomes o. Source: EventMB.

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Master the Event

APRIL 5, 2022

Conference Planning Seattle – So Much to See and Do…. When planning a conference in Seattle there really is so much to choose from. A conference planners dream. The best bet when conference planning in Seattle is to work with an event and convention planning company that will work with you and get you on the right path.

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Conference Planning Conference Hospitality Site Selections 40

Social Tables

AUGUST 10, 2023

How much do event planners make, really? Event planning is a dynamic profession that requires a great deal of creativity, organization, and people skills. Event planners are responsible for organizing and coordinating events such as weddings, corporate events, conferences, and fundraisers.

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MeetingsNet

MARCH 7, 2024

The hyper-granular attention to detail required to negotiate and contract the various parts of an event, and then manage the ever-changing tactical and strategic elements leading up to the opening session, is beyond my capabilities. So, are you willing to ask your boss for opportunities to attend industry events?

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Negotiating Contracts Financial Education 59

Master the Event

APRIL 5, 2022

The conference and meeting planning world has become one of the more important commerce producing sectors. One of the keys to the success in this industry are the conference and meeting planners that organize, plan and deliver the ultimate in meetings, tradeshows, conferences, seminars and product launches.

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Conference Planning Conference Site Selections Negotiating 40

QC Event School

SEPTEMBER 29, 2022

If you’re looking for a career that’s always exciting and full of new challenges, corporate event planning might be the perfect choice for you! But what is corporate event planning? What Is Corporate Event Planning? What Does a Corporate Event Planner Do? What Is The Meaning Of a Corporate Event?

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Corporate Events Event Planning Negotiating Trade Shows 94

Smart Meetings

NOVEMBER 15, 2022

Now that compression is making available space an endangered resource and inflation is pushing up prices for even the most basic items while companies are hesitant to make binding decisions, the responsibility for explaining the realities of what is possible on both sides of the balance sheet falls to the event planner. By the Numbers.

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MeetingsNet

NOVEMBER 21, 2023

It’s no secret that costs for just about every element of meetings and events shot up in 2023—and even the slowing inflation rate probably won’t be enough to head off further event-cost hikes in 2024. McKinnon also implored planners to “get the term ‘prevailing rates’ out of your contracts. Tracy Stuckrath, founder of Thrive!

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Food and Beverage Contracts 2024 Hotels 69

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels. “If

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Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. Political, economical, and technological turmoil are profoundly affecting the way we choose where to host our events and creating unprecedented opportunities.

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Venues Negotiating Food and Beverage 2023 40

EventMB

MAY 18, 2022

Upon her return, Liz Lathan, CMP, CMO, and Cofounder of Haute Companies, realized she had some real problems with the way meetings and events are executed. Since my return, I’ve been going to a lot of events to re-network with colleagues and meet the new faces of the industry after the Great Reshuffle. And our events should too.

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Coterie Spark

JANUARY 25, 2022

Full Time Position: Coterie Spark is looking for a driven leader that has the knowledge and experience to plan and execute meetings and conferences. This can be someone that has the experience to lead the conferences right away or has enough experience that they can learn quickly to become an Executive Producer.

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SmartMeetings

SEPTEMBER 5, 2019

Events are a necessity for many businesses. However, the cost for holding events is a huge concern. Businesses in a 2019 survey cited increasing costs and lower budgets as the top two challenges they face as they plan events. More : 4 Ways to Make Sure the Food at Your Event Will Draw a Crowd. Be Flexible with the Date.

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Contracts Negotiating Banking Venues 74

Bizzabo

AUGUST 25, 2021

There’s a lot of uncertainty regarding COVID variants and in response, event organizers are creating event contingency plans to prepare for the future. Having an event contingency plan is an essential part of being an event organizer but it’s especially key in 2021 and beyond. Venue Contracts.

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