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How to Pick a Venue for Your Upcoming Conference

Coterie Spark

There are many variables to consider when selecting a venue for your upcoming conference. From picking a host city to setting a budget and understanding the parking situation, here’s an essential venue-shopping checklist we’ve compiled to better detail the process. Lastly, make sure your dream venue actually meets your budget.

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Marriott’s ‘Meet with Momentum’ Creates Community Like None Other

Smart Meetings

Multiple representatives on the panel advised planners to evaluate contracts more carefully than ever—don’t pre-assume anything as a given if it isn’t explicitly stated in the contract. Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already.

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How to Plan a High-Impact Event on a Low Budget

SmartMeetings

This article will provide you with seven tips that meeting and event professionals need to create a memorable experience without breaking the bank as they plan upcoming business events. When you contact a venue to begin a discussion about booking, have more than one date in mind. Review the Contract. Be Flexible with the Date.

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Don’t Blow Up the Budget: How to Spend Less for More

SmartMeetings

Imagine a world where you can stay under budget while producing an event that looks as if it broke the bank. When searching for a venue, securing a property with in-house catering gives planners some elbow room—financially and in menu customization. Savvy Contract Negotiations.

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Four Strategies for Minimizing F&B Expenses at Events 

ePly

Negotiate with Vendors While some venues require in-house catering services, let’s dive a bit deeper into the crucial role of negotiating with vendors regarding managing food and beverage expenses. Negotiating is recommended and should be seen as a crucial aspect of your event planning strategy.

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The one-way street of venue and hotel commission

Clearwater Events

Venue and hotel commission is a frustrating topic and one that many agencies struggle with. Commission often forms an important revenue stream for an agency especially with venue find only projects. A hotel or venue will quite rightly chase for payment of their invoices in a timely manner.

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15+ Event Ideas to Help You Wow Attendees on a Budget

Social Tables

Luckily, as important as events are, they don’t have to break the bank. As important as events are, they don’t have to break the bank. Negotiate with vendors. If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business.