Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? Look for Synergies When Booking Venues For corporate planners aiming to efficiently source for their next event, Shaffer offered up some initial tips. What should you include in the RFP?

Negotiating 93

Negotiating Contracts Hotels Consulting 93

Expo Pass

MARCH 22, 2023

From venues to staffing and all the details in between, it can almost feel like you’re about to burst from thinking about it all. We’ve got a list of event tips to make your first event run perfectly. Use that to make decisions about advertisement, venue design, speaker selection, and even catering. Choose your venue.

Event Planning 134

Event Planning Speakers Venues Negotiating 134

Smart Meetings

DECEMBER 11, 2018

On the heels of multiple studies showing that event professionals are increasingly being asked to do more with less, Smart Meetings asked a veteran planner for tips on how to create “wow” on a budget. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Tap your speakers’ bureau.

Food and Beverage 68

Food and Beverage Negotiating Contracts Speakers 68

Bizzabo

AUGUST 25, 2021

Here’s our tips on what to consider. An event contingency plan ensures that every stakeholder, from your internal team to your speakers and attendees, has a great experience and a seamless transition. Venue Contracts. One of the best ways to protect your event and your budget is to pay close attention to your venue contracts.

Contracts 89

Contracts Negotiating 2021 Speakers 89

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. There are a lot of steps you can take to ensure you understand WiFi and tips to guide you when planning for event WiFi. We have compiled our 10 best tips for how to make sure you have the best event WiFi. Livestream or have speakers?

Negotiating 112

Negotiating Contracts Venues Wireless 112

SmartMeetings

FEBRUARY 26, 2018

A keynote speaker that connects with the audience can be the difference between an event that is memorialized in tweets and snaps for years to come and one that is forgotten before the pen in the swag bag runs out of ink. By locating the right keynote speaker , you’re ensuring an entertaining and informative event. Negotiating 101.

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Speakers Negotiating Travel Entertainment 54

SevenEvents

MAY 26, 2023

from selecting the right venue to managing logistics and ensuring attendee satisfaction, there are numerous aspects to consider. to help you navigate the event planning process with ease, the experts from seven events, a UK event management company, have compiled a list of ten invaluable tips from our UK experts. to find out more.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. The type of event.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Eventinterface

OCTOBER 19, 2017

OUR TOP TIPS FOR IMPLEMENTING A SUCCESSFUL EVENT INTERPRETATION STRATEGY. Interpreters are important when you have business negotiations with international participants. They observe proper decorum and have the composure to adapt to different pressures, such as tactics, tensions and negotiation breakdown.

Meetings 113

Meetings Negotiating Social Media Conference 113

ePly

FEBRUARY 26, 2024

That’s what we are going to give you here, along with some effective presentation techniques and other hot tips and tricks that will save you loads of time and money. It should include outlining everything from your objectives to your venue to your budget and everything in between. Gathering and confirming your speakers, etc.

Negotiating 62

Negotiating Insurance Events Marketing 62

Event Farm

MAY 5, 2021

During the virtual session, the speakers shared their candid thoughts and approach to the different components within the playbook, and below is the recap of the discussion. The Playbook provides three valuable tools for venue scouting. . Selecting an event venue. View the session recording Finding an event location.

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2021 Event Planning Insurance Transportation 306

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Edwards asks for additional upgrades, valet parking validation for VIPs and speakers. “We And remember, everything is open to negotiation. Always ask if the rates, F&B minimums, etc.

Contracts 98

Contracts Negotiating 2024 Hotels 98

SmartMeetings

NOVEMBER 20, 2019

Here are Skyline Exhibits’ tips on what to double-check, from start to finish. Do you know the venue inside and out? Specifically, ask your venue which of its costs are taxable. Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Presenters and Speakers.

Social Media 58

Social Media Sponsorships Speakers Contracts 58

Socio Events

JULY 27, 2021

Here are some key questions to ask as you build the health and safety aspect of your hybrid event budget: If your venue requires masks inside, who will be responsible for ensuring that everyone is wearing one where appropriate? Does your contract with the venue include a health concierge, or will you need to hire a third party?

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Sponsorships Negotiating Contracts Venues 83

SpotMe Blog

MAY 31, 2023

Congresses, medical standalones, cycle meetings, speaker training, town halls – the possibilities for in-person events are endless in the pharmaceutical industry. You can see demonstrations, ask questions, and engage with speakers and other attendees. In-person events are all about human connection.

2023 130

2023 Technology Event Apps Social Media 130

Guidebook

JULY 17, 2016

“Best practices” and “event planning tips” come in all shapes and sizes. If there’s one event planning tips article you read this year, let it be this one! We asked 5 industry professionals from all ends of the spectrum to give us their top event planning tips. The takeaway event planning tip?

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Event Planning Event Apps Speakers 2004 146

ePly

MARCH 26, 2024

Discover the essential steps to masterful event planning with our comprehensive checklist tips. As you proceed through your event planning checklist, you will… Set a Budget It may be difficult or even impossible to finalize a firm budget before undertaking key event planning considerations such as venue selection and program creation.

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Event Planning Negotiating Events Event Planning Tools 62

ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. This will help you choose the theme, venue, content, and timing of the event.

Social Media 62

Social Media Transportation Speakers Negotiating 62

QC Event School

SEPTEMBER 29, 2022

This includes coming up with the initial concept and theme to booking the venue, coordinating logistics, and managing the budget. Know how to negotiate. Once you have a clear understanding of the event’s purpose, you can start making decisions about things like the guest list, the venue, and the overall tone of the event.

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Corporate Events Event Planning Negotiating Trade Shows 94

Hubilo Blog

JULY 16, 2018

Here are five tips to help manage the stress associated with corporate events planning. Take into consideration the cost of food, venue or accommodation. Event planners can negotiate to have an easier time while allocating resources. Event planners can negotiate to have an easier time while allocating resources.

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Corporate Events Event Planning Management Negotiating 78

Master the Event

DECEMBER 13, 2023

This is an ideal set up for a keynote speaker or for conference meeting were the format is more presentation style. Unlike a meal function, you will lose about 40% use of the round as you position the chairs to face the front of the room (where the speaker or action is occurring). Negotiating meeting rooms are commonly set up this way.

Conference 40

Conference Food and Beverage Meetings Negotiating 40

Prestige Events Magazine

DECEMBER 1, 2021

Event specialists AYRE Event Solutions gives its top ten tips for hosting a charity event for the first time: What is your aim and purpose? Have you got the perfect venue? When booking a venue for a charity event, logistics need to be considered, such as: ‘Is there enough room for parking? How many guests does the venue hold?

Insurance 52

Insurance Entertainment Negotiating Social Media 52

Event Planning BluePrint

OCTOBER 30, 2022

Not to mention the fact that you won’t know the tips & tricks, ins and outs, and trade secrets that come along with formal education. Negotiating with Vendors. On-Demand Webinar: Virtual Speakers. If you want to attend in-person classes and earn your diploma in Event and Venue Management, Trebas is for you.

Event Planning 62

Event Planning Negotiating Advertising Contracts 62

Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. How do you find the right speakers? Which venue will be available? The main component of a conference is the venue, it’s where the main show takes place! Finding the perfect conference venue can be challenging. How many attendees will you invite?

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Conference Venues Entertainment Transportation 98

SmartMeetings

MARCH 25, 2021

The venue should agree to hold harmless, indemnify and agree to defend the group from asserted claims, judgments and liabilities from failure to comply with agreed-upon protocols and standards. Pro-tip : Pay close attention to whether guest-room attrition is based on room nights or revenue. Attrition, Cancellation & Force Majeure.

Contracts 119

Contracts Insurance Hotels Negotiating 119

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. You should also take into account potential vulnerabilities of the venue you choose.

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Insurance Food and Beverage Venues Events 122

Attendease

FEBRUARY 14, 2019

Ensure every member of your event planning team negotiates with vendors and makes an effort to get better pricing. They also address practical needs, like letting attendees know all the essential details (like venue and time) before the event. Poor budget accountability. Too many decision-making layers. Underwhelming event agenda.

Corporate Events 186

Corporate Events Event Planning Food and Beverage Negotiating 186

Social Tables

JUNE 29, 2023

Whether you’re new to the industry, tackling your first nonprofit event planning gig, or a seasoned planner working with a large team, you’ll find tips, tricks, and tools to improve your strategy in the list below. Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses.

Event Planning 78

Event Planning Social Media Advertising Banking 78

TicketBud

OCTOBER 4, 2023

It’s important to secure partnerships, such as sponsors and collaborators, early on. This information will help you evaluate the success of your event, identify areas for improvement, and allow you to make informed decisions for future events.

Event Planning 78

Event Planning Entertainment Sponsorships Social Media 78

ePly

FEBRUARY 18, 2024

Conferences: At company-run conferences, corporate event planning includes driving attendees, negotiating hotel arrangements (including technology requirements), and building agendas with keynotes, sessions, and breakout sessions to finding sponsors and creating hospitality and networking opportunities.

Corporate Events 62

Corporate Events Event Planning Trade Shows Speakers 62

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Negotiate terms. Negotiate mutually beneficial terms.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Endless Events

MARCH 10, 2020

We’ve covered topics such as how to plan an event without visiting the venue , how Virtual Reality can impact the events industry , and much more. Because we figured it’s high time to actually get into tactical tips related to events that don’t adhere to the in-person model. “Our speakers have fancy microphones.

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Speakers Education Social Media Events 159

Endless Events

OCTOBER 25, 2022

It’s easy to get excited about sourcing speakers, finding sponsors, and booking your venue, but you can’t overlook an often-forgotten component of event planning: event branding. . Let’s look at how event planning works and our ten expert tips to do it right. 10 Must-Follow Event Branding Tips. Follow a Launch Plan.

Social Media 77

Social Media Event Planning Negotiating Events 77

EventSource

MARCH 13, 2020

The cost of things like your venue rental and wedding band will likely include a minimum amount of staff and equipment needed. Avoid It : Before booking your venue (or any vendor) have them check out the space and indicate whether or not extra equipment is needed. Extra Equipment/Rentals.

Negotiating 82

Negotiating Advertising Venues Speakers 82

Skiddle

FEBRUARY 24, 2023

You’ll thank your past self when you see all your attendees having a great time and the music is ringing from the speakers. We’ve put some tips together to help you manage budgets and more. Start with the non-negotiables of your budget Every aspect of a festival is essential. Scroll down to discover them.

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Management Sponsorships Negotiating Sustainability 52

Endless Events

SEPTEMBER 17, 2021

This is a non-negotiable! Staff will be setting up large structures, lifting speakers into the air, and suspending lights from hanging structures. When creating a safe event, you need to choose a knowledgeable venue. Make a checklist of questions to ask the staff before booking the venue.

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2014 Negotiating Venues Events 113