SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Content Matters. Keep F&B Simple.

Financial 80

Financial Insurance Meetings Food and Beverage 80

Bizzabo

AUGUST 13, 2018

From gathering speakers to securing sponsors, your to-do list seems to be never-ending. Before determining the location, ensure that transportation is readily available to the venue so that attendees can easily arrive by air, rail or automobile. Don’t be afraid to negotiate! Food and Beverage: Parched throats?

Venues 115

Venues Conference Food and Beverage 2014 115

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. and transportation options. Knowing the scope and scale of your event needs and having a clear idea of budget can help the selection process.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Negotiate terms. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Negotiate mutually beneficial terms. Prepare for your speakers’ arrival.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Cvent: Event Marketing

MAY 14, 2019

At each hotel, make certain you do the following: Spend time with the chef and taste multiple food samplings of the type of menu your attendees are most likely to enjoy. Meet with the catering manager and review food and beverage minimums. Can you hear and see the speaker? Is public transportation close by?

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. These companies provide end-to-end event management services.

Event Management 130

Event Management 2023 Management Healthcare 130

Cvent: Event Marketing

APRIL 16, 2019

If this is the case, in addition to the conference registration fee, determine the estimated cost for the attendee or exhibitor in the following areas: Food Expenditure. Transportation To and From the Conference. Transportation for After-Hour Functions. Food & Beverage. Speaker Fees. Transportation.

Food and Beverage 45

Food and Beverage Transportation Hotels Trade Shows 45

Planning Pod

JANUARY 25, 2017

In-kind sponsorship opportunities (this could be a long list but can include food, beverage, printing, a/v, entertainment, transportation, decor/floral, PR, etc.). “The best way to start forming relationships with sponsors is through social media,” says Julie Austin, CEO of Speaker Sponsor. Website marketing.

Sponsorships 128

Sponsorships Social Media Negotiating Marketing 128

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Will you have paid speakers, performers, or special guests?

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.)

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Insurance 62

Eventtia

DECEMBER 16, 2021

If you want, you can also invite speakers and talents to perform at the event virtually. For in-person attendees, some key accessibility considerations include: Accessible parking options and public transportation availability Priority seating Accessibility for wheelchairs Assisted listening and/or interpreter Ramp access.

2022 62

2022 Social Media Sponsorships Food and Beverage 62

Capterra Event Management

FEBRUARY 14, 2018

It’s a breakdown of what you’d like to see go into and come out of your event, and can touch on speakers, revenue, attendees, and media attention. A/V (projectors, internet/Wi-Fi, speakers, microphones, cameras). Catering (bartenders, servers, food, beverages, linens, table settings). Projectors. Soundboards.

Social Media 110

Social Media Food and Beverage Advertising Speakers 110

Stova

MARCH 20, 2023

With over 45 in-depth speakers & sessions and over 1,350 minutes of content, you will leave the two-day event with practical takeaways and ideas to keep you ahead in the digital economy. Be inspired and learn from 85+ disruptive speakers from the world’s leading organizations. Find the complete list of host cities here.

2023 52

2023 Conference Healthcare B2B 52