Hubilo Blog

AUGUST 27, 2018

Venues play quite an important role while planning an event. Be it a symbolic or historic, events success can also be measured by the location and the love for the venue that attendees show! Event venue management for events has become a huge deal for the planners. Distance from the Venue. Venue Budgeting.

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Endless Events

NOVEMBER 15, 2021

Event planners and event managers have all been through a steep learning curve to master the art of creating successful event experiences. From managing event timelines to event budgeting, event profs have a lot on their plates. Food & Beverage. However, that might be a dangerous endeavor. Housing & Room Blocks.

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Contracts Hotels Negotiating Food and Beverage 126

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

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SmartMeetings

JULY 28, 2023

Seven Tips to Minimize the Cost of Attrition If you manage to book the block successfully, you still need a strategy to avoid busting your budget by not meeting your room block minimum. As soon as you know meeting registration is not meeting original forecasts: Negotiate with the hotel to release back some meeting space (if possible).

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Food and Beverage Negotiating Contracts Hotels 97

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

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Bizzabo

AUGUST 13, 2018

These 10 tips will help you find the perfect conference venue. 36% of event planners spending most of their budget on the venue , choosing a event space becomes o. To make it a bit easier, here are 10 tips for choosing a great venue for your next corporate event, conference or a trade-show. Source: American Express.

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Planning Pod

AUGUST 14, 2023

In this article, we’ll cover catering tips for large groups, choosing the best catering management platform to streamline your business and everything else you need to know to grow your catering business and organize successful events.

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Food and Beverage Contracts Management Event Planning 78

Smart Meetings

NOVEMBER 1, 2021

You might want to take a second look at big city venues, where the access is convenient, amenities are abundant and hotel partners are eager to welcome you back. Room setups are still requested to be socially distanced and we are offering food and beverage in a separate space with more room to spread out. guest rooms; 42,577 sq.

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Food and Beverage Venues Hotels Telecommunications 109

ePly

JUNE 21, 2023

Did you know that food and beverage (F&B) expenses are among the most significant expenses associated with any event? First and foremost, food and beverage are some of the most memorable aspects of any event. Negotiating is recommended and should be seen as a crucial aspect of your event planning strategy.

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Food and Beverage Negotiating Events Trade Shows 48

The Castle Group

SEPTEMBER 26, 2023

You realize you should seek the expertise of an outside event management agency to help save time and money, and deliver optimal results. What do event management companies do? First, what is an event management company, and what support can they offer? Why hire an event management company?

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Event Management Management Sustainability Food and Beverage 52

Endless Events

NOVEMBER 15, 2022

More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Hold your event in the daylight hours or outside venues (and get an extra point for COVID compliance). Book venues with renewable energy sources like solar panels.

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2023 Food and Beverage 2022 Sustainability 122

SmartMeetings

JANUARY 2, 2018

At New York Hilton Midtown in Manhattan, for instance, the $25 added to bills daily as an “urban destination charge” includes a $15 beverage credit at the hotel bar and a $10 food credit at the grab-and-go. I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com.

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Negotiating Hotels Food and Beverage Contracts 56

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. This will help you understand how the vendor will enhance your event, and what additional items you may need to negotiate. Remember…everything is negotiable! Obtain multiple bids.

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SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Maureen Sloan, CTA, manager of global accounts with HelmsBriscoe in Orange County, California, said she starts with the customized HelmsBriscoe program in Cvent to edit and customize the document.

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Contracts Negotiating 2024 Hotels 95

Master the Event

DECEMBER 13, 2023

How to Plan a Conference Meeting Room Set up for the Type of Meeting A good conference facility, or more particularly a good conference manager, is able to suggest room setups based on your conference meeting format. Usually rounds are used during a meeting if there will be food and beverage offered either before, during or after.

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SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” Take a look at nearby venues. Add-On Travel: Negotiate pre- and post-rates in the contracting stage. For example, we’re seeing higher food and beverage (F&B) costs with little to no discounts.

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Contracts Negotiating Food and Beverage 2023 83

Planning Pod

JULY 27, 2022

If you are somehow engaged in event sales – whether as a salesperson, business owner or manager in the hospitality and events industry – you already know that establishing successful sales practices and habits is the #1 way to grow revenues for private, group and in-person events. What are you looking for from a venue/planner?

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Venues Hospitality Contracts Events 103

Attendease

FEBRUARY 14, 2019

Managing one corporate event can be demanding enough, so when it comes to managing multiple events, the time, resources, and details involved can make it a challenging endeavour. Luckily, having a great event management tool on hand along with understanding the potential pitfalls can help you avoid these 13 costly mistakes.

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SevenEvents

OCTOBER 17, 2023

fixed costs include venue hire, insurance, and entertainment, while variable costs cover items like food and beverage as this will can change depending on the amount of guests that attend. some costs, such as the venue and essential equipment, should take priority, while others may be negotiable.

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Negotiating Food and Beverage Insurance Contracts 52

Stova

MARCH 16, 2023

The Strategic Meetings Management Guide Successful strategic meetings management requires a wide array of skills and tools to help you meet stakeholders' expectations and reach your goals. Here’s how to source a meeting venue that is perfect for your attendees, budget, and organization. Speaking of which.

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Management 2023 Meetings Negotiating 40

Eventtia

JANUARY 11, 2022

A hybrid event is designed to give event organizers the best of both worlds, and in this guide, we will help you figure out all you need to know about hosting and managing a hybrid event in 2022. A live event, as we know, is an event hosted in a physical venue with in-person attendance. Hybrid Event Management Best Practices.

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2022 Event Management Management Food and Beverage 62

PCMA Convene

AUGUST 29, 2016

The connection to the internet is not free,” said Michael Owen, managing partner for EventGenuity LLC , in “Managing Bandwidth Needs,” the latest video for The Intersection , presented by PCMA and PSAV.”Did ” Tips for Managing Bandwidth Needs. “Essentially, the internet is free.

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Management Wireless Food and Beverage Negotiating 75

SpotMe Blog

MAY 31, 2023

You have to consider the costs of: Venue rental Catering Transportation and accommodation for attendees Marketing and promotion Staffing and event production Technology like Wi-Fi, audio/visual equipment, and live streaming The total cost can easily reach tens or even hundreds of thousands of dollars for large events.

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2023 Technology Event Apps Social Media 130

Smart Meetings

MAY 6, 2022

The most recent seasons have taught us that venues with the ability to quickly adapt to their environment and their experiential offerings were the most resilient in a time of peak uncertainty. Having a clean venue is an element that contributes to the atmosphere and attractiveness of an event. Superb Sanitation Measures.

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Event Planning Food and Beverage Contracts Negotiating 126

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. You may be surprised how down-to-earth their suggestions are.

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Food and Beverage Contracts Negotiating Financial 69

Hubilo Blog

JANUARY 8, 2019

The one decision that is likely to have the most significance is the venue you pick for your event. With the right guidelines, choosing an event venue can be easy as pie. When should you start looking for a Venue? There are three things you need to know before you start looking for an event venue. The Location.

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Venues Insurance Food and Beverage Negotiating 79

Glow Global Events

JUNE 27, 2023

Identify a representative: To find the perfect entertainment for your event, you’ll need to identify an agent or management company that represents them. Agents and managers can provide valuable information about their acts, including availability, pricing, and rider requirements. Here are some tips for booking entertainment: 1.

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Entertainment Food and Beverage Negotiating Transportation 40

MeetingsNet

NOVEMBER 8, 2022

Start planning twice as early,” advised Marvin McTaw, CEO of event-management platform provider Sched. Anticipate spending more time researching vendors and negotiating on price. Find cost savings tips for event tech, ground transportation, F&B, and venues, here. • Premium food options. Leverage your vendors.

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Food and Beverage Meetings Transportation Consulting 59

Eventmobi

JULY 5, 2023

Maybe it’s venue rental, marketing expenses, speaker fees, technology requirements, accessibility support, or catering costs. Maintain open lines of communication with potential sponsors throughout the whole negotiation process. Signage Display sponsor logos on banners, posters, and directional signage throughout the event venue.

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MeetingsNet

MAY 23, 2023

Heading up the list is food and beverage, where 55 percent of planners have dealt with costs that are at least 10 percent higher than they were one year prior. Even meeting space—a line item that was ripe for negotiation before the pandemic—is far tougher to get at favorable cost.

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2024 Food and Beverage 2023 Negotiating 59

Event Planning BluePrint

JANUARY 18, 2022

” Everyone gets the same plate of food, whether they like the sides or not. After a year, she found herself too busy to manage all the events and knew it was time to increase her prices. You will coordinate every element of the event from vendors to venues and sponsorships to guests. Budgeting Management and Tracking.

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Consulting Food and Beverage Contracts Sponsorships 112

Smart Meetings

DECEMBER 11, 2018

Doug McPhee , Experient senior global account manager, recently spoke at CMP Conclave in Birmingham, Alabama, on this very topic and shared the 10 things that can trim the bottom line without sacrificing the end-product. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved.

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Planning Pod

JANUARY 17, 2017

Book vendors and venues for multiple events. Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road.

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Food and Beverage Negotiating Contracts Hotels 133

SmartMeetings

APRIL 19, 2017

Convention and Visitors Bureau , a local organization that can help meeting planners conduct venue and vendor selection at no cost. Destination Management Company , a local company that has extensive knowledge about a specific destination and organizes the logistics of meetings and events in that specific location. Master Account.

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SmartMeetings

APRIL 3, 2020

Overall, uniqueness and the “wow” experience were the most influential factors in planners’ selection of a venue for ancillary activities, according to the FICP’s fall survey. “As A collaborative approach will always benefit you in all aspects, including managing costs.”. Work with Partners—and Haggle. Maybe a three-hour event is 2.5

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Stova

MARCH 17, 2023

Event automation" is the implementation of connected solutions to reduce manual event tasks and make managing meetings and events easier. Events teams today are employing best practices with connected solutions, reduced manual tasks, and ease of management. Ease of Management Everyone has a different way they complete certain tasks.

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Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Review event venue choices. Why food is the most important part of your event.

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