Attendease

FEBRUARY 20, 2024

This is best done by scheduling a planning meeting with company leadership and other key stakeholders for the event. Schedule regular status update meetings to discuss timelines, blockers, and wins. Schedule planning meetings at least monthly leading up to the event. Build in buffer time for inevitable delays.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

SmartMeetings

MAY 16, 2024

Even if that more adventurous perspective doesn’t make you any happier about them, they’re a necessary part of the meetings and events industry. That could show up in higher prices for food and beverage (F&B) which you may expect, or in costs that are somewhat disguised. Are staff rotating roles? Be an early bird.

Contracts 52

Contracts 2024 Food and Beverage Hospitality 52

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Read More : Why AI Might Mean Salvation for the Meeting Industry Payne believes in creating a custom contract for each client that addresses all hotel fees and surcharges.

Contracts 98

Contracts Negotiating 2024 Hotels 98

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 92

Financial Insurance Meetings Food and Beverage 92

SmartMeetings

APRIL 19, 2017

This industry runs on jargon, and since meeting planning requires everyone to work at a rapid click, it’s best to get acquainted with it yourself. They’re a dime a dozen in this industry, but here are the most frequent ones you’ll come across. Director of Sales at a venue, usually who will be negotiating your contract with.

Food and Beverage 80

Food and Beverage Meetings Contracts Negotiating 80

MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. When meetings are canceled, the group that signed the contract is typically responsible to pay either a flat fee or a percentage of the revenue they were to bring to the contracted supplier.

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

Velvet Chainsaw

JUNE 29, 2016

Many built their expertise in an industry or function, shifted to consulting and then wrote a book to launch their speaking career. Determine the degree a speaker will research and deliver relevancy for your industry. Develop a list of prioritized concessions (value adds), just like you would for hotel negotiations.

Speakers 278

Speakers Conference Food and Beverage Negotiating 278

MeetingsNet

APRIL 8, 2021

On Global Meetings Industry Day, hospitality-sales veterans detailed how availability, contracting, and staffing will be different for meetings after the pandemic. This will require more training to bring employees up to speed on servicing not just the business elements of meetings, but also the guest-experience side. “To

Hotels 121

Hotels Food and Beverage Contracts Trade Shows 121

MeetingsNet

MARCH 10, 2022

Planners and hoteliers weigh in on how to protect meetings from the labor crisis. In the meeting industry, the phrase “It’s a relationship business” is often bandied about. But as the world slowly comes out of the age of Covid, that notion will be put to the test perhaps more than ever before. Grimes, Esq.,

Contracts 122

Contracts Negotiating Food and Beverage Hotels 122

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. Also remember that the hotel industry is awash with new salespeople hired after the pandemic. The most obvious way to avoid meeting room rental costs, AV, décor, etc., is to hold the meeting on site at the office.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

Planning Pod

AUGUST 14, 2023

If you’re unsure where to start, provide forms or surveys during the event registration process so guests can easily enter their dietary needs, meal preferences, and other key details, such as food allergies. You don’t want to run out of food halfway through your event, so take steps to ensure you have plenty of food available.

Food and Beverage 78

Food and Beverage Contracts Management Event Planning 78

MeetingsNet

MAY 23, 2023

Based on several hundred planner responses, MPI’s latest industry outlook finds that rising prices have strained meeting budgets, and will likely continue to do so into 2024. Heading up the list is food and beverage, where 55 percent of planners have dealt with costs that are at least 10 percent higher than they were one year prior.

2024 59

2024 Food and Beverage 2023 Negotiating 59

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Smart Meetings

MAY 6, 2022

People may not remember the awesome sound from the speakers of your event, or the incredible food and beverage. Given the continued uncertain times, being clear and concise on contract negotiations and rules and policies will be critical in forming a safe and enjoyable event for all. appeared first on Smart Meetings.

Event Planning 123

Event Planning Food and Beverage Contracts Negotiating 123

PCMA Convene

JUNE 7, 2021

Our industry just hopped into the van together, headed down the highway into the great unknown again. … So begins the overview of R3: The Rocky Mountain Reskill Roadtrip , setting the tone for a hybrid/hackathon event organized by the PCMA Rocky Mountain Chapter and held on April 8, Global Meetings Industry Day. Daniel Stones.

Meetings 99

Meetings Food and Beverage Venues Negotiating 99

SmartMeetings

DECEMBER 22, 2016

Smart Meetings regularly offers free webinars that cover a range of valuable topics, from contract negotiation to sourcing strategies. In this webinar, Smart Meetings 360’s sourcing experts teach you how to narrow down destination options, get the most out of site visits and make your RFPs more desirable to hotels.

Meetings 40

Meetings Food and Beverage Negotiating Contracts 40

Stova

MARCH 16, 2023

The Strategic Meetings Management Guide Successful strategic meetings management requires a wide array of skills and tools to help you meet stakeholders' expectations and reach your goals. Within this guide, you will receive the tools and knowledge to become a meeting strategist for your organization.

Management 40

Management 2023 Meetings Negotiating 40

Eved

JULY 3, 2017

Following are seven spend analysis reports you need to successfully analyze and act on your meeting and event spend. This report will provide total spend by category, such as Decor, Food and Beverage, Transportation, etc. contributes the most to your total meeting and event spend. Spend by Category. Spend by Supplier.

Contracts 40

Contracts Meetings Negotiating Food and Beverage 40

Smart Meetings

DECEMBER 11, 2018

On the heels of multiple studies showing that event professionals are increasingly being asked to do more with less, Smart Meetings asked a veteran planner for tips on how to create “wow” on a budget. Most properties will negotiate for a lower price if they can lock in the business for two or three years. Food and Beverage.

Food and Beverage 68

Food and Beverage Negotiating Contracts Speakers 68

Connect Your Meetings

APRIL 11, 2019

Catering is often the largest part of a master account, but many planners accept inflated prices, unrealistic minimums, setup fees and other charges without negotiation. This session will help planners see where the profit centers are and where there are more leverage and latitude in negotiating group catering. Register for Webinar.

Negotiating 51

Negotiating Food and Beverage Hotels Meeting Planning 51

SmartMeetings

MARCH 17, 2020

She is going to be met head-on by the revenue manager, the food and beverage director, and possibly even her colleagues in group sales. They are increasingly challenged to find availability on preferred dates and face other constraints when sourcing meetings. See also : Meeting in Paradise Added Woo-Hoo to RFP Process.

Hotels 110

Hotels Food and Beverage Negotiating 2006 110

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Negotiate with vendors. Use food as entertainment. Click To Tweet.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

SpotMe Blog

MAY 31, 2023

Congresses, medical standalones, cycle meetings, speaker training, town halls – the possibilities for in-person events are endless in the pharmaceutical industry. Casual conversations, chance meetings, and unplanned activities expose you to new ideas and help you stumble upon valuable discoveries.

2023 130

2023 Technology Event Apps Social Media 130

Planning Pod

JANUARY 17, 2017

In fact, this is such a consistently recurring challenge and issue for meeting and event planners that many of us simply expect to do more with less at the onset of planning any event, and we’re almost astonished when someone says “Go for broke.” Negotiate contracts with ferocity. Focus on quality over quantity.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

Master the Event

NOVEMBER 12, 2023

We’ve been event planning and hosting face-to-face meetings for a dog’s age and in dog lingo that’s a long time. I of course am biased (extremely biased) when it comes to the event and meeting planning industry. When responding only make assurances and guarantees that you can meet.

Event Planning 40

Event Planning Food and Beverage Site Selections Negotiating 40

Eventmobi

JULY 5, 2023

You want to look at: Your organization’s needs What your sponsors can afford to pay What competitors are offering What the overall cost of your event is Every event is different, but make sure you’re meeting industry standards! Maintain open lines of communication with potential sponsors throughout the whole negotiation process.

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

SmartMeetings

DECEMBER 29, 2016

By making a few resolutions and taking these simple steps, meeting planners can be sure 2017 will be a great year for fabulous events and stellar career progression. For meeting and event planners, continuous learning is simply a part of the job. In the meetings and events industry, it’s all about what’s new.

Meetings 67

Meetings Food and Beverage 2017 Trade Shows 67

The Castle Group

MARCH 2, 2021

While we don’t have a definitive road map, we are already beginning to see small in-person events, and the industry is optimistic that recovery will fully commence in Q3 and Q4 of 2021. A smaller in-person group will allow you to ensure that you meet the proper capacity limits for your in-person guests. Photo by Uri Paz on Unsplash.

Food and Beverage 94

Food and Beverage Hotels Negotiating Event Apps 94

SpotMe Blog

JUNE 13, 2023

That’s why we’ve created a list of examples of the top pharmaceutical meeting planning companies we have experience with. These companies have expertise in the healthcare industry and understand the unique needs of pharma companies and professionals, as well as HCP expectations. It is not for commercial purposes.

Event Management 130

Event Management 2023 Management Healthcare 130

Endless Events

APRIL 27, 2023

So can in-kind sponsorships for events help you meet your event goals? As an experienced event professional in food and beverage, Nick is familiar with in-kind sponsorships. So, the last F&B job I had I created a form for anyone who wanted to give their services in exchange for food. It’s all about negotiation.

Sponsorships 71

Sponsorships Negotiating Food and Beverage Events 71

MeetingsNet

OCTOBER 2, 2017

Industry attorney Joshua Grimes offers some tips that will keep meeting professionals from feeling at sea when they take their groups on a cruise. Cruise ships are an increasingly popular option for meetings and incentives, and for good reason. Are alcoholic beverages included? What are the service charges?

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

PCMA Convene

MARCH 7, 2017

In addition to data about quantifiable things like the size, frequency, costs, and types of meetings, our Annual Meetings Market Survey also captures a wealth of data in the form of comments in response to a series of open-ended questions. Last week we published comments about the meeting industry’s biggest challenges.

Food and Beverage 67

Food and Beverage Risk Management Insurance 2017 67

The Castle Group

SEPTEMBER 26, 2023

A freelance event professional might be your best option when you are looking to fill a staffing gap, manage a small-scale meeting, or have a small budget. Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Hubilo Blog

AUGUST 27, 2018

Negotiation capabilities. · Food and Beverages. Any event is empty without a picture taken by attendees of food, desserts, and heart stealing beverages. Food and beverages keep the cool and calm of the attendees and acts as an initiator for engagement. Discounts offered on the venues. Powder rooms.

Venues 80

Venues Management Food and Beverage Event Apps 80

Eventtia

DECEMBER 16, 2022

With the rapid growth in the event industry, now is the time to get certified and propel your career. There are many great programs out there that can help you learn the ropes and advance your career in this exciting industry. Certified Meeting Professional. The global event management market is estimated to be worth $6.36

Event Planning 48

Event Planning Social Media Contracts Negotiating 48

zkipster

MAY 5, 2022

Our meetings with luxury brands, agencies, airlines, arts organizations and event producers provided fascinating insights into the ways events, hospitality and doing business in Dubai and Abu Dhabi are similar to the rest of the world, and what makes them unique. DANIEL DESSAUGES | CEO | ZKIPSTER. A view across The Palm, Dubai.

Hospitality 62

Hospitality Food and Beverage Hotels 2021 62