Smart Meetings

MARCH 20, 2024

Contracts are the life blood of the meeting industry. Gratuities Minimums for food and beverage. It depends on your ability to negotiate and how much leverage you have, how much you want the property and how much the property wants you.” Force m ajeure and clauses to keep in your next contract Watch the full webinar here.

Contracts 98

Contracts 2024 Negotiating Food and Beverage 98

TicketBud

DECEMBER 13, 2023

According to a recent Maritz Industry Trends Report , most meeting expenses are up over 20 percent since before the pandemic. This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

SmartMeetings

JULY 28, 2023

As soon as you know meeting registration is not meeting original forecasts: Negotiate with the hotel to release back some meeting space (if possible). Ask if food and beverage spend above the contracted minimum could count toward the room block minimum. Set up the contract to allow for a post-meeting audit.

Food and Beverage 95

Food and Beverage Negotiating Contracts Hotels 95

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

SmartMeetings

MAY 16, 2024

Even if that more adventurous perspective doesn’t make you any happier about them, they’re a necessary part of the meetings and events industry. That could show up in higher prices for food and beverage (F&B) which you may expect, or in costs that are somewhat disguised. The obvious effect could be lower levels of service.

Contracts 93

Contracts 2024 Food and Beverage Hospitality 93

Endless Events

NOVEMBER 15, 2022

After a nearly two-year hiatus due to COVID-19, the events industry returned in all its glory this year. But just when we thought we had overcome the most difficult hurdles both as humans and as an industry, new external pressures waited around the corner. Higher Food and Beverage Costs. The Rise of Energy Costs .

2023 122

2023 Food and Beverage 2022 Sustainability 122

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Here’s how to get internal buy-in.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Social Tables

JUNE 12, 2024

Planners may rely on one or two vendors for smaller events, like a business luncheon, while food vendors may make up as much as 5% of the total attendee count at massive outdoor events (e.g., Food & and beverage suppliers. Food and beverage (F&B) suppliers play a significant role in most events.

Contracts 131

Contracts Food and Beverage Entertainment Venues 131

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Read More : Why AI Might Mean Salvation for the Meeting Industry Payne believes in creating a custom contract for each client that addresses all hotel fees and surcharges.

Contracts 92

Contracts Negotiating 2024 Hotels 92

Velvet Chainsaw

JUNE 29, 2016

Many built their expertise in an industry or function, shifted to consulting and then wrote a book to launch their speaking career. Determine the degree a speaker will research and deliver relevancy for your industry. Develop a list of prioritized concessions (value adds), just like you would for hotel negotiations.

Speakers 278

Speakers Conference Food and Beverage Negotiating 278

Planning Pod

AUGUST 14, 2023

If you’re unsure where to start, provide forms or surveys during the event registration process so guests can easily enter their dietary needs, meal preferences, and other key details, such as food allergies. You don’t want to run out of food halfway through your event, so take steps to ensure you have plenty of food available.

Food and Beverage 78

Food and Beverage Contracts Management Event Planning 78

MeetingsNet

APRIL 8, 2021

On Global Meetings Industry Day, hospitality-sales veterans detailed how availability, contracting, and staffing will be different for meetings after the pandemic. This will require more training to bring employees up to speed on servicing not just the business elements of meetings, but also the guest-experience side.

Hotels 121

Hotels Food and Beverage Contracts Trade Shows 121

Event Farm

JULY 8, 2022

Depending on the industry that you’re in, they can be very linear in their thinking, so you have to kind of think outside of all of that and figure out what’s going to resonate with people in terms of messaging,” Margaret said. That emotional buy-in is powerful, and a signal of what really drives your attendee.

Conference 246

Conference Food and Beverage Negotiating Hotels 246

MeetingsNet

MARCH 10, 2022

In the meeting industry, the phrase “It’s a relationship business” is often bandied about. Because there’s been such a high degree of turnover at hotels, sometimes the issue isn’t the number of front-line staff but rather the lack of experience of the sales contact for the event, notes industry attorney Joshua L. Grimes, Esq.,

Contracts 122

Contracts Negotiating Food and Beverage Hotels 122

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. Also remember that the hotel industry is awash with new salespeople hired after the pandemic. Know your must-have and nice-to-have amenities before you negotiate. Negotiate multi-year contracts with the same venue or hotel chain. Event-Tech.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

PCMA Convene

MARCH 6, 2019

In the 28th Annual Meetings Market Survey, respondents listed rising food and beverage costs as a major challenge. As part of the 28th Annual Meetings Market Survey, we asked respondents a handful of open-ended questions, including: “What is the biggest challenge facing the meetings industry today?” Rising cost of food/beverage.

Food and Beverage 91

Food and Beverage Meetings Negotiating Hotels 91

Smart Meetings

MAY 6, 2022

People may not remember the awesome sound from the speakers of your event, or the incredible food and beverage. Given the continued uncertain times, being clear and concise on contract negotiations and rules and policies will be critical in forming a safe and enjoyable event for all.

Event Planning 126

Event Planning Food and Beverage Contracts Negotiating 126

Glow Global Events

JUNE 27, 2023

This could include researching potential acts online, attending shows or events in person, speaking with venues and other contacts in the industry, etc. This includes food and beverages, lodging, transportation, equipment rentals, sound techs and other personnel. It’s also important to be flexible and willing to negotiate.

Entertainment 40

Entertainment Food and Beverage Negotiating Transportation 40

MeetingsNet

MAY 23, 2023

Based on several hundred planner responses, MPI’s latest industry outlook finds that rising prices have strained meeting budgets, and will likely continue to do so into 2024. Heading up the list is food and beverage, where 55 percent of planners have dealt with costs that are at least 10 percent higher than they were one year prior.

2024 59

2024 Food and Beverage 2023 Negotiating 59

Event Industry News

JANUARY 22, 2020

The partnership will integrate VenueBook’s industry-first direct booking technology and database of non-traditional venues with Aventri’s enterprise EMS platform. The Aventri/VenueBook partnership aims to create the first, all-in-one sourcing, negotiating and booking platform for group space. Non-traditional venues.

Food and Beverage 57

Food and Beverage Negotiating Meetings Contracts 57

Master the Event

FEBRUARY 7, 2024

I guess if people hear that you attend a lot of evening events at popular venues, they assume that you’re having a great time socializing with superb food and beverage. A seasoned event planner knows how to negotiate with suppliers and venues in order to get you the best possible venue and event. Again, if only.

Food and Beverage 40

Food and Beverage Negotiating Event Planning Venues 40

Smart Meetings

DECEMBER 11, 2018

Most properties will negotiate for a lower price if they can lock in the business for two or three years. Related: GDPR Redefines Industry Privacy Practices on a Global Scale. Food and Beverage. Food and Beverage. Modify your menus: It’s sad but true that food is often wasted at meetings.

Food and Beverage 88

Food and Beverage Negotiating Contracts Speakers 88

Connect Your Meetings

APRIL 11, 2019

Catering is often the largest part of a master account, but many planners accept inflated prices, unrealistic minimums, setup fees and other charges without negotiation. This session will help planners see where the profit centers are and where there are more leverage and latitude in negotiating group catering.

Negotiating 51

Negotiating Food and Beverage Hotels Meeting Planning 51

SmartMeetings

APRIL 3, 2020

The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Keep in mind that negotiation doesn’t have to be about lowering the price if you can get additional services thrown into a deal. Keep F&B Simple.

Financial 69

Financial Insurance Meetings Food and Beverage 69

SmartMeetings

APRIL 19, 2017

This industry runs on jargon, and since meeting planning requires everyone to work at a rapid click, it’s best to get acquainted with it yourself. They’re a dime a dozen in this industry, but here are the most frequent ones you’ll come across. Director of Sales at a venue, usually who will be negotiating your contract with.

Food and Beverage 63

Food and Beverage Meetings Contracts Negotiating 63

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Negotiate with vendors. Use food as entertainment. Click To Tweet.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Event Leadership Institute

APRIL 10, 2020

Those of us old enough to have been of working age during the aftermath of 9/11 will attest to the fact that nobody can point to a date or even a period of time when the events industry started to feel “fully recovered” from its effects. We were scared all the time that another shoe was going to drop at any moment.

Financial 116

Financial Trade Shows Food and Beverage 2001 116

Planning Pod

JANUARY 17, 2017

Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road. Negotiate contracts with ferocity.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

PCMA Convene

NOVEMBER 23, 2021

COP26 is shorthand for the 26th United Nations Climate Change Conference of the Parties, a summit which brought leaders from more than 130 nations together to negotiate a global plan to address climate change. It also was the site for negotiations. People said, ‘If we have to do this, we will — but we cannot negotiate.

Negotiating 98

Negotiating Sustainability 2030 Tourism 98

SmartMeetings

MARCH 17, 2020

She is going to be met head-on by the revenue manager, the food and beverage director, and possibly even her colleagues in group sales. Despite the misconception that the hotel sales team “sells the dream,” most hotel sales professionals entered the industry because of their desire to work in hospitality, not in sales.

Hotels 91

Hotels Food and Beverage Negotiating 2006 91

MeetingsNet

MAY 16, 2019

An online reseller of contracted meeting elements launches a week ahead of its industry rollout at the IMEX show in Frankfurt. Then, potential buyers can contact the reseller and negotiate for the contract. Planners can add photos to better describe the element for resale, and must provide the specific dates of the contract.

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

Eventinterface

JULY 14, 2016

Experienced hospitality sales and marketing industry expert, Jasmine Eldeen, shares her advice on how Meeting and Conference Planners can overcome the challenges of a seller and supplier market. How do you think our industry will evolve in the next five years? Knowledge is power, so I keep no market or industry knowledge a secret.

Food and Beverage 100

Food and Beverage Negotiating Hospitality Hotels 100

Endless Events

JANUARY 26, 2018

This makes having an active social media presence a non-negotiable these days. In an industry as hectic as events, templates are a godsend. They also spend more than 4 hours in areas with live music, and more than half an hour looking for food and drinks. 3D Printed Food? Grab your very own free budget template here! .

Event Planning Tools 99

Event Planning Tools Event Planning Social Media Food and Beverage 99

Event Planning BluePrint

APRIL 5, 2022

Be reasonable, but the strong negotiator. Michelle said those experiences gave her a “more holistic approach of producing with an emphasis on design, food and beverage, and service.”. Attending as many wedding planning industry events as you can find. Be able to anticipate the unexpected. Have a plan b, c, and d.

Trade Shows 62

Trade Shows Food and Beverage Negotiating Social Media 62

Event Planning BluePrint

APRIL 5, 2022

Be reasonable, but the strong negotiator. Michelle said those experiences gave her a “more holistic approach of producing with an emphasis on design, food and beverage, and service.”. Attending as many wedding planning industry events as you can find. Be able to anticipate the unexpected. Have a plan b, c, and d.

Trade Shows 62

Trade Shows Food and Beverage Negotiating Social Media 62

Endless Events

APRIL 27, 2023

As an experienced event professional in food and beverage, Nick is familiar with in-kind sponsorships. So, the last F&B job I had I created a form for anyone who wanted to give their services in exchange for food. It’s all about negotiation. So I in-kind donated a lot of speaking engagements.” Xander agrees.

Sponsorships 71

Sponsorships Negotiating Food and Beverage Events 71