Attendease

FEBRUARY 20, 2024

This includes considering your internal resources (budget, stakeholders, event management software) and external resources (sponsors, vendors, partners). Use collaboration tools like shared drives, intranets, and project management software to keep all teams aligned. LEARN MORE: Shopping for new event management software?

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

SmartMeetings

JANUARY 2, 2018

I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com. Even if a hotel has no resort or urban fees currently, I would put it in writing in the contract, so that there is no potential issue in the future. The room rate was renegotiated, she says. “It

Negotiating 54

Negotiating Hotels Food and Beverage Contracts 54

Social Tables

JUNE 12, 2024

While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Request a sample contract of your event to review and confirm the deposit deadline. Take the contracts home and read them closely before signing.

Contracts 148

Contracts Food and Beverage Entertainment Venues 148

TicketBud

DECEMBER 13, 2023

This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution. An early start means more time to shop around for bargains, establish partnerships and negotiate with vendors.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Smart Meetings

JUNE 2, 2023

Understanding Event Tech If your goals include attendee engagement, improved DEI and a stellar attendee experience, the solutions could consist of things like mobile apps, digital accessibility tools (live transcription and subtitles) and audience response software to track crowd reactions. What issue is this software going to solve for you?”

Event Tech 98

Event Tech Tech Meetings Negotiating 98

Stova

MAY 25, 2023

Strategic venue sourcing and selection software helps meeting planners sort through hundreds of thousands of possible venues (and rooms) at the click of a few buttons with a refined search. For example, Stova’s event technology simplifies event sourcing and gives you the power to better negotiate with venues. Leverage technology.

Venues 52

Venues Negotiating Contracts Travel 52

Planning Pod

AUGUST 14, 2023

Hot Tip: With the right catering management software , you can ask guests about their dietary needs and preferences during the sign-up or RSVP process and have the information automatically synced to their guest profile and your banquet event order (BEO) for easy menu planning and food ordering.

Food and Beverage 78

Food and Beverage Contracts Management Event Planning 78

Eventtia

OCTOBER 20, 2023

Navigating these differing views requires diplomacy and negotiation skills, as disagreements can potentially lead to conflicts or jeopardize the event’s success if not adequately addressed. Event Management Software Subscription Model: Event management solutions have different pricing models. Approach multiple vendors.

Financial 117

Financial Negotiating Entertainment Retail 117

Eventtia

NOVEMBER 10, 2023

Even with the best team, organization and expertise, an event strategy can’t succeed completely without the right event management software. However, with the great variety of options, choosing the right event management software can feel overwhelming.

Event Management 117

Event Management Management Negotiating Financial 117

The Planner's Lounge

MAY 14, 2024

Or, if a current client is asking for something that falls outside your contract’s scope, use a phrase like, “I would be happy to take care of that for you; I will send an invoice and contract amendment to add that additional service.” Schedule Downtime: Just as you schedule client meetings, schedule regular ‘me time.’

Contracts 52

Contracts Negotiating Social Media Management 52

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 48

Negotiating Contracts 2024 Events 48

Eventtia

NOVEMBER 10, 2023

Even with the best team, organization and expertise, an event strategy can’t succeed completely without the right event management software. However, with the great variety of options, choosing the right event management software can feel overwhelming.

Event Management 96

Event Management Management Negotiating Financial 96

SevenEvents

OCTOBER 17, 2023

some costs, such as the venue and essential equipment, should take priority, while others may be negotiable. step 6: negotiate and save once you have received your quotes don’t hesitate to ask suppliers for discounts or explore cost-saving alternatives without compromising the event’s quality. 10% of your overall budget.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

Event Planning BluePrint

JANUARY 18, 2022

Contracts & templates. If you’re just getting started or your business is not well established, I highly recommend you do not sign vendor contracts on a client’s behalf. You can still negotiate the contract but the client should be responsible for all payments. . Access to Planning Software.

Consulting 112

Consulting Food and Beverage Contracts Sponsorships 112

Planning Pod

JUNE 23, 2023

Ensure event safety: With advances in facial recognition software, AI can be used to scan and identify event attendees who are supposed to enter the event and prevent entry from those who aren’t. By leveraging machine-learning algorithms, matchmaking software recommends relevant events, connections, and content for potential attendees.

Event Management 78

Event Management Management Speakers Contracts 78

Event Planning BluePrint

OCTOBER 30, 2022

Negotiating with Vendors. contract negotiations, and. Event Industry Software. Event Planning Contracts. It covers topics like: understanding your client’s objectives, selecting a venue, getting the right technology in place, negotiating a budget, and. Event Revenue and Sponsorship ROI. building menus.

Event Planning 62

Event Planning Negotiating Advertising Contracts 62

Event Leadership Institute

JANUARY 21, 2020

A few also provide software and solutions for program elements such as registration, lead retrieval, or audience response systems. Your preferred AV company is the in-house AV company, and your contract pricing is still valid. You like or have a pre-negotiated fee structure with a preferred contractor. AV Rental Companies.

Negotiating 89

Negotiating Contracts Speakers Venues 89

SmartMeetings

JUNE 3, 2019

It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options. There’s flexibility in negotiating with a venue that provides in-house food and beverage, however, as it has more control over adjusting menus to cater to the planner’s budget.

Food and Beverage 66

Food and Beverage Contracts Negotiating Financial 66

Smart Meetings

JULY 25, 2022

With the combined experience of MeetingPlay, a meeting services platform, and Aventri, a software platform, MPAV was able to accommodate the rush of in-person meetings. The customizable registration and customer support that eventcore provides is non-negotiable in large events. Eventcore isn’t the only new tool under MPAV’s belt.

Technology 98

Technology Negotiating Contracts Meetings 98

Social Tables

MARCH 2, 2021

Skip to content Menu Solutions Interactive Floor Plans Collaborative event sales software that increases qualified leads and drives direct revenue. Event Diagramming Collaborative event management software that saves time, boosts revenue and drives loyalty. What type of planner will you be?

Contracts 99

Contracts Event Planning Negotiating Consulting 99

SmartMeetings

DECEMBER 22, 2016

Smart Meetings regularly offers free webinars that cover a range of valuable topics, from contract negotiation to sourcing strategies. Problem Contract Clauses and How to Avoid Them. Improving Contract Negotiation Skills. These are a few of our most popular webinars from 2016. Meetings & Tradeshow Automation.

Meetings 40

Meetings Food and Beverage Negotiating Contracts 40

Expo Pass

MARCH 22, 2023

You can create a custom spreadsheet or use budgeting software. Pro tip: Getting a contract with the venue will go a long way to preventing the unexpected loss of your venue. However, it’s also a good idea to negotiate some flexible terms, in case any unexpected things occur to cancel or postpone your event.

Event Planning 134

Event Planning Speakers Venues Negotiating 134

QC Event School

SEPTEMBER 29, 2022

Know how to negotiate. Furthermore, it’s also helpful if you have: An understanding of event planning software. Here are some popular software recommendations that we guarantee will help you! Finally, you’ll need to negotiate with the venue. This is where your negotiation skills will really come in handy!

Corporate Events 94

Corporate Events Event Planning Negotiating Trade Shows 94

Techsytalk

APRIL 12, 2019

Always NEGOTIATE boilerplate. Don’t just sign contracts, get YOUR terms when you can and have those written in too. Negotiate the scope, narrow it so it is fair to both sides.” ” Silke Fleischer Co-Founder, ATIV Software – Medical and Scientific Meeting Apps www.ativsoftware.com.

Negotiating 95

Negotiating Contracts Consulting Speakers 95

PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. You’d leave voicemails and hope they’d call you back, then end up with 10 phone calls between the RFP and the contract. That led him to establish enterprise accounts and relationships in the form of signed contracts. his building. A SUSTAINABLE MODEL.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

ePly

MARCH 26, 2024

After you choose a promising venue, meticulously detail every one of your expectations in a comprehensive service level agreement (SLA) that will take the guesswork out of the contract negotiation process. You may need to secure certain accommodations from providers that the venue doesn’t provide.

Event Planning 62

Event Planning Negotiating Events Event Planning Tools 62

Social Tables

NOVEMBER 23, 2017

Negotiate with vendors. If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business. Boost group sales overnight with a collaborative software platform by Social Tables. Better events, no stress. Sign Up Free. Decorations on a Budget.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Before signing the venue contract, go and see the venue in person and meet the venue manager.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Stova

MARCH 16, 2023

That means you will know the most efficient way to source your meeting venue, what event software to use, how to properly budget for your event, and finally how to measure your total meeting spend and return. For instance, “teaching everyone our new software” is not a goal from your meeting perspective.

Management 40

Management 2023 Meetings Negotiating 40

SmartMeetings

MAY 7, 2020

What are hidden costs planners should be aware of when negotiating audiovisual contracts? Should you ask how new the equipment is and negotiate on that? I don’t feel that this should be a form of leverage in negotiation, but it’s a point for you to note when selecting suppliers. It’s time to cue the Q&A.

Negotiating 81

Negotiating Speakers Tech Meetings 81

Master the Event

APRIL 5, 2022

And while there is oodles of help to assist the event planner, party planner and meeting planner, including conference planning software as well as conference planning templates and guides. Most meeting planners will handle the smaller, basic meetings themselves.

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

Capterra Event Management

JUNE 20, 2018

There are people to manage, event management software to run, guests to invite, venues to select, and vendors to coordinate. Now that you’re on your way to selecting a new event coordinator, is your corporate event software the right fit for your organization? Have you even selected a software system yet?

Corporate Events 73

Corporate Events Negotiating Management Technology 73

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. Event Planning Software. This is where you need the assistance of software to streamline the entire event planning process. Types of event planning software. Attendee Registration Software. Email Engagement Software.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. A list of tech fundamentals that will help you align event needs and goals. no elevators, escalators only, no ramps by the loading area, etc.)

Tech 91

Tech Insurance Contracts Technology 91

SevenEvents

MAY 26, 2023

collaborate with trusted vendors to negotiate favourable pricing and consider alternative options to maximise your budget. invest in technology solutions, such as event management software, to streamline processes and enhance attendee engagement. Pay attention to logistics the logistics of an event can make or break its success.

Event Planning 52

Event Planning Event Management Negotiating Venues 52