Event Planning BluePrint

FEBRUARY 9, 2024

Today, I am sharing some of those insights, particularly focusing on the aspects of vendor and venue selection, negotiation strategies, and understanding contracts—key components that can make or break an event. Navigating Event Contracts: Ensuring Clarity and Protection Event contracts are the safety nets of event planning.

Venues 62

Venues Negotiating Contracts Insurance 62

The Planner's Lounge

APRIL 20, 2023

Basically, anything that the venue has promised to provide within the contract is the responsibility of the venue coordinator to deliver. If you plan a wedding at a venue with an onsite venue coordinator, make sure to have a clear conversation about your contracted responsibilities to the couple.

Education 59

Education Insurance Venues Contracts 59

The Planner's Lounge

APRIL 17, 2024

We’ll cover everything from understanding the wedding industry to creating a solid business plan and marketing strategy. Understanding Your Market: The importance of familiarizing yourself with the local market, connecting with vendors, venues, and building relationships within the industry was discussed.

Financial 52

Financial Insurance Contracts Marketing 52

The Planner's Lounge

SEPTEMBER 21, 2021

4 Key Strategies for a Sustainable Wedding Business: 1) Solid Contracts for Long Term Sustainability. Is there anything we learned more about during the pandemic than the importance of contracts? It showed us how extremely important it is to have a solid wedding planning contract in place. 2) Safety Protocols.

Sustainability 64

Sustainability Insurance Contracts Travel 64

Event Industry News

SEPTEMBER 2, 2022

Mark is an experienced business leader, strategic thinker, developer of talent, and specialist in event marketing. Lindsey brings over 20 years of experience from the finance and insurance industries. He added: “The appointments come at an exciting time for the centre as we emerge from the pandemic.

Insurance 70

Insurance Contracts 2023 Government 70

Event Farm

MAY 5, 2021

Pay extra attention to indemnification and insurance policies. Because legal expenses are a concern, insurance is now 30-40% more expensive even though it doesn’t cover epidemics. Like the venue, they must agree with your compliance protocols before you sign the contract. Planning the event layout. Gaining attendee confidence .

2021 306

2021 Event Planning Insurance Transportation 306

Event Farm

OCTOBER 25, 2021

3: Safety marketing. By marketing your safety tactics in your FAQ, emails, and social posts, you alleviate concerns and give attendees the confidence that the event is safe to attend. #4: Attendees expect to see up-to-date information on your safety policies and your plan to deal with the situation as it unfolds. 4: Refund policy.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

Event Planning BluePrint

JUNE 1, 2016

Question: Have you ever run up against a client who suddenly stopped paying for your event services, which left you wondered what to include in your event legal contracts to protect you and your event business? Your Event Legal Contracts. At what point do you sue over breach of contract? (16:29). Geneen via @eventblueprint.

Contracts 90

Contracts Events Event Planning Insurance 90

SmartMeetings

JUNE 16, 2020

In the fifth of FICP’s new virtual education series, Financial & Insurance Professionals (FICP) Chats, more than 200 participants explored how to book group business for future meetings, including immediate adjustments for events, and how those were not being written into RFPs for the long-term. Uncertainty Persists in the Short Term.

Meetings 101

Meetings Contracts Insurance 2025 101

SmartMeetings

OCTOBER 10, 2023

The disconnect extends to insurance companies as well, since trying to insure a business conference still often comes with a form asking if we are providing bouncy castles or other party accouterments. Read More : Tips for Negotiating Your Next Big Event Contract However, there is also the lawyer who prices on commission.

Insurance 80

Insurance Trade Shows Negotiating Banking 80

Smart Meetings

NOVEMBER 15, 2022

Koleen Roach, director of meetings and conference management at Securian Financial Group, led a panel of veteran explainers during Financial and Insurance Conference Professional ’s 2022 Annual Conference at Omni Boston Hotel at the Seaport. Once the contract has been signed, the tough talk doesn’t stop. By the Numbers. Jeff Calmus.

Financial 98

Financial Insurance Contracts Medical Meetings 98

Canadian Special Events

JUNE 9, 2017

Project managers, accountants, designers, and so much more and while we are not lawyers we deal with a lot contracts. Corporate Event Contracts. While we are not lawyers, we should be involved in reviewing contracts, especially if before they are signed. We need to be aware of some of the key deliverables for our entertainment.

Negotiating 40

Negotiating Contracts Entertainment Hospitality 40

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge.

2023 105

2023 Negotiating Insurance Financial 105

Smart Meetings

JANUARY 4, 2019

Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Knowing this and other nuances associated with AV services contracting can help contain event costs and access to the optimum AV solution.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. The more options you have, the higher the chance you’ll be able to pull it off, period.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Smart Meetings

DECEMBER 7, 2018

The most common mistake Howe sees planners make is that they don’t read their contracts. Contracts are self-inflicted wounds,” he says. You have no rights or responsibilities unless they are in the contract.” You can’t insure against everything. More : Is Your Event Marketing Plan Ready for GDPR? Do Your Homework.

Contracts 83

Contracts Insurance Hotels Fashion 83

Guidebook

MAY 16, 2023

This includes details most people never consider, such as recruiting speakers for the event and marketing the event. That’s where you’ll have digital images of documents like contracts with the catering company and the venue owner. Before we get to event management, let’s back up a little and focus on event marketing.

Event Planning 78

Event Planning Social Media Airlines Contracts 78

Social Tables

AUGUST 10, 2023

They are often employed by the company itself, or by an external planning organization that contracts with their clients. Planners employed by a company or organization may earn a salary, health insurance, retirement benefits, and paid time off. Non-profit event planners. Want to start earning as an event planner? Here’s what you need!

Trade Shows 78

Trade Shows Insurance Corporate Events Negotiating 78

QC Event School

FEBRUARY 10, 2023

Mistake #6: Not having a contract. It’s always essential to have a well-written, legally binding contract when you’re working with vendors and clients. A comprehensive contract should contain: Information about the services being provided Compensation Payment schedules Cancellation policies, etc.

Contracts 100

Contracts Insurance Consulting Social Media 100

PCMA Convene

FEBRUARY 12, 2020

The following is taken from a presentation by LyNae Schleyer, WQA meetings director and Wesley Bleed, marketing and communications director in the Nov. Schleyer also reached out to the association’s legal counsel, to review their contracts and insurance, and came away confident that they were covered in the event they canceled.

Meetings 110

Meetings Insurance Speakers 2018 110

Smart Meetings

DECEMBER 13, 2018

Insurance has become prohibitive, so having this Affordable Care Act option available is important to our members,” he said. A town-hall meeting at the conference identified other resources MPU could help secure, including limited liability insurance and streamlining IATA, CLIA and other travel agent certifications.

2019 89

2019 Meetings Insurance Negotiating 89

SmartMeetings

DECEMBER 10, 2020

Within the financial and insurance industry, we see greater optimism about recovery and stronger desire to travel, but this is counter-balanced by greater reluctance among qualifiers to travel and higher company risk aversion.”. More : What Does a COVID Vaccine Really Mean for Travel and Meetings? Budget Constraints.

Travel 93

Travel Risk Management Insurance 2020 93

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 69

Financial Insurance Meetings Food and Beverage 69

Smart Meetings

FEBRUARY 27, 2023

Establishing the conference fee, contracting with the venue and locking the dates will require some effort. By offering refund insurance at a nominal rate, you can give each person peace of mind that they’ll receive their registration fee back in the case of an emergency. Use organic and paid digital marketing tactics.

Conference 112

Conference Sponsorships Trade Shows Insurance 112

Event Leadership Institute

DECEMBER 3, 2020

For the past 31 years, KPMG has hosted its Annual Insurance Industry Conference in New York. Attendees rely on the KPMG-sponsored event for insights into issues affecting the insurance industry, regulation updates, market trends, and growth strategies.

Insurance 105

Insurance Speakers Contracts Conference 105

Prestige Events Magazine

OCTOBER 12, 2021

These findings are backed up by the latest statistics from Trinity Event Solutions that show pharmaceutical event bookings have increased for the agency by 476% in 2022 compared to this year, followed by the finance and insurance industry, which is up by 21%. New business has increased by 266%, compared to 2020, and is up by 14% on 2019.

2022 52

2022 2021 Insurance 2019 52

MeetingsNet

FEBRUARY 11, 2021

The protracted contracting process for meetings and incentive programs can take weeks or months, and, as a result, DMCs can get left in the lurch, waiting to hear if they’re booked. DMCs are our “insurance policy” for destination knowledge and relationships, helping us design outstanding experiences that we couldn’t do alone.

Hotels 105

Hotels Contracts Insurance Hospitality 105

EventBank Insights

SEPTEMBER 19, 2019

Cost Capacity Location Transportation Wifi Amenities Ambiance Layout Insurance Timeframe. Finally, always make sure that you confirm all agreed times, dates, costs and any other details in a written contract. So, although finding the perfect venue will always take time, it doesn’t always have to feel overwhelming. Quick Reads.

Venues 106

Venues Insurance Transportation Negotiating 106

Guidebook

JUNE 26, 2018

Don’t sign a contract with a venue until you’ve searched every closet for a skeleton! How will you assist in marketing the event to your network, and what is the size of your audience? What kind of insurance do you have? Set expectations and get clarity by preparing your questions for event venues, sponsors and suppliers.

Venues 100

Venues Insurance Contracts Events 100

Event Leadership Institute

AUGUST 5, 2019

Expect higher insurance requirements, a lengthier contract, and more rules and regulations than at a typical hotel. In addition, you may need to get the museum’s approval any time you use their name or logo in any of your marketing, invitations, collateral, etc.

Food and Beverage 55

Food and Beverage Insurance Contracts Negotiating 55

Eventinterface

NOVEMBER 1, 2016

Meeting and conference planners spend on average 60 hours per conference sourcing, reviewing, negotiating and finalizing venue contracts. Is there a distinct difference between what your organization offers vs. a Convention and Visitor Bureau or Destination Marketing Organization?

Conference 100

Conference Insurance 2015 Hotels 100

QC Event School

MAY 21, 2022

In order to start an event planning business, you’ll need to invest in a variety of equipment, supplies, software, office space, and marketing materials. Advertising + marketing costs. Mailchimp : Marketing Platform: Free: $0.00/month. Equipment + supply expenses. Software expenses. Office space expenses. Website costs.

Event Planning 105

Event Planning Advertising Insurance Social Media 105

QC Event School

APRIL 12, 2022

Your marketing strategies and efforts. Tip #4: Marketing, Marketing, Marketing. Once you’ve got the basics down, it’s time to start marketing your event planning business. Get Insurance. Thus, you need to be properly insured. Your professional qualifications (i.e. No worries!

Event Planning 105

Event Planning Social Media Insurance Financial 105

Smart Meetings

OCTOBER 5, 2022

A streaming option can serve larger, more geographically diverse and executive audiences, act as a flexible insurance policy in the event a new threat grounds attendees while providing valuable data about behavior. She suggests not signing long-term contracts “because you don’t know what is going to happen.”.

Meetings 111

Meetings Food and Beverage 2021 Insurance 111

StraussCA

JUNE 29, 2022

Creating a solid plan for your next event takes time, to avoid rushed marketing activities leading to poor attendance and financial returns. Event Marketing. To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Event Marketing. Ingredients: . Event Goals.

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

Management Events

FEBRUARY 27, 2023

In Denmark, we have an amazing public healthcare system but I still have to provide sensitive information to both private clinics and insurance companies. Also, a smart contract is a business process in that you can wrap a digital lock around it and put it into motion when certain conditions are met.

Contracts 52

Contracts Healthcare Sustainability Technology 52

QC Event School

DECEMBER 1, 2022

In this article, we will provide a guide on how to start an event decorating business from scratch – from setting things up to marketing your services and more! Step #3: Research the Market. Research your target market to better understand the needs and wants of potential clients. Marketing plan.

Social Media 103

Social Media Advertising Contracts Consulting 103