SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. You would be surprised at how many people do not actually read every line in a contract. However, you might consider negotiating the prior year’s rates for services such as food and beverage.

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Negotiating Contracts Food and Beverage 2018 65

Attendease

FEBRUARY 20, 2024

How does this event align with our overall corporate strategy and goals for the year? Make sure to balance the overarching goals of the event with the company’s overall corporate strategy while also considering attendee preferences and perspectives (more on that shortly). Educational? Entertaining?

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

ePly

JUNE 21, 2023

Did you know that food and beverage (F&B) expenses are among the most significant expenses associated with any event? First and foremost, food and beverage are some of the most memorable aspects of any event. Negotiating is recommended and should be seen as a crucial aspect of your event planning strategy.

Food and Beverage 48

Food and Beverage Negotiating Events Trade Shows 48

SmartMeetings

JULY 28, 2023

Seven Tips to Minimize the Cost of Attrition If you manage to book the block successfully, you still need a strategy to avoid busting your budget by not meeting your room block minimum. In advance: When setting up the contract, make sure it measures attrition on a cumulative basis versus per-night basis. Our quick save?

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

Planning Pod

OCTOBER 2, 2023

So, how can you turn your passion for food into a thriving business? Careful planning, the right tools, and a comprehensive strategy are at the core of a successful catering business. What type of food do you feel the most passionate about? Start by describing your website and social media strategy to build an online presence.

2024 88

2024 Food and Beverage Contracts Management 88

MeetingsNet

NOVEMBER 8, 2022

In today’s super-heated seller’s market, it pays to book venues as far out as possible. Here are a handful of ideas to help you find a venue that will fit your budget. Creative Venue Cost Cuts. • Tried-and-True Venue Cost Cuts. • We have won with this strategy nearly every time. Big Picture Strategies.

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Venues Negotiating Food and Beverage Contracts 52

Event Leadership Institute

JULY 28, 2021

If you or your organization require expert assistance, you should contract the services of a professional. Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract.

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Contracts Negotiating Food and Beverage Hotels 80

SmartMeetings

APRIL 16, 2020

As COVID-19 wanes and people begin meeting again, what should planners know about precautions venues must take to ensure clean, safe spaces? He offered insight into how venues can make sure their spaces are ready for meetings. Class 2: Someone in the venue has had recent contact with an infected person.

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Venues Food and Beverage Contracts Consulting 139

Social Tables

SEPTEMBER 21, 2023

Acting as an event venue opens restaurants to the revenue potential associated with event rental and catering services—revenue with higher profit margins than traditional food service. Public restaurant events Public events generate buzz in the community and help attract new customers to your event venue.

Food and Beverage 88

Food and Beverage Social Media Venues Contracts 88

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

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Venues Negotiating Food and Beverage 2023 40

Event Industry News

AUGUST 29, 2019

The International Convention Centre (ICC) in Birmingham and its in-house caterer, Amadeus, are utilising cutting-edge AI technology to reduce food waste at the venue by a third. Working with Winnow Solutions, they have now installed software that monitors both the type and amount of food being disposed of. Areas of interest.

Food and Beverage 78

Food and Beverage Sustainability Contracts 2018 78

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

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Contracts Negotiating Food and Beverage 2023 98

Planning Pod

JULY 27, 2022

On an individual level, ongoing sales training and implementing new strategies can boost sales representatives’ performance by an average of 20%.” Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow.

Venues 103

Venues Hospitality Contracts Events 103

Smart Meetings

MAY 6, 2022

The most recent seasons have taught us that venues with the ability to quickly adapt to their environment and their experiential offerings were the most resilient in a time of peak uncertainty. Having a clean venue is an element that contributes to the atmosphere and attractiveness of an event. Flexible Contract Language.

Event Planning 127

Event Planning Food and Beverage Contracts Negotiating 127

MeetingsNet

NOVEMBER 8, 2022

Make sure you understand the AV contract. F ind cost savings tips for F&B, ground transportation, and venues, here. • if the venue allows it, suggests Cole. If your meeting is AV-heavy , consider using a conference center , which typically include AV in the overall venue-rental price. • Big Picture Strategies.

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

SmartMeetings

JULY 31, 2020

Contract and Pre-event Communication. Before the event, make certain your venue contract clearly specifies sanitation and safety responsibilities and has trained its staff on COVID-19 protocols. For more on contracts, see here.) The venue should offer numerous, conveniently located handwashing and sanitizing stations.

Contracts 115

Contracts Transportation Venues Events 115

SmartMeetings

JUNE 30, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The preview of best practices turned into a vigorous question-and-answer session covering everything from food and beverage to contracts, to roles and responsibilities. Here are highlights.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

Event Leadership Institute

OCTOBER 29, 2020

Developed in partnership with MPI, the course provides new ways to prepare event strategy, design, execution, and evaluation. What are effective strategies for communicating expectations and policies to all those involved in the event – including attendees, the venue, and all supporting vendors and suppliers?

Insurance 105

Insurance Food and Beverage Contracts Transportation 105

SmartMeetings

OCTOBER 25, 2021

Going into full hostess mode, she arranged for a hospitality suite stocked with food and a changing room in case early arrivals wanted to hit the beach before the welcome reception. “I As a nod to food allergies, elegant labeling listing everything in the box, and the company logo aligned with the theme of the event.

Food and Beverage 111

Food and Beverage Contracts Hotels Meetings 111

Planning Pod

JANUARY 17, 2017

With that said, here are some inventive ways to make the most of your event budget and even expand it with some nifty strategies. Book vendors and venues for multiple events. Craft a unique event theme and name. And then serve it up with a title that will compel them to learn more. However, in practice this is much trickier.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

SmartMeetings

DECEMBER 13, 2019

Negotiate Your AV Costs Before Signing a Contract. You can’t have a successful event without A/V, and most venues won’t let you bring your own in, so they would seem to have you over a barrel. In the words of one event planner, “Once I sign that contract, I can’t get them to budge on anything. Prioritize Drinks Over Food.

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Negotiating Food and Beverage Meetings Contracts 52

SmartMeetings

OCTOBER 28, 2020

Some of those costs may be offset by fewer people attending in person, meaning less food and beverage, hotel rooms and travel costs will be incurred. Venues: A great deal of uncertainty about the right way to meet still exists. That reality puts a premium on clear communication with the venue partner.

Insurance 85

Insurance Financial Meetings Food and Beverage 85

SmartMeetings

APRIL 3, 2020

Overall, uniqueness and the “wow” experience were the most influential factors in planners’ selection of a venue for ancillary activities, according to the FICP’s fall survey. “As Whether it’s venue labor, bus drivers or catering staff, shortening an event slightly can help reduce costs.”. Work with Partners—and Haggle.

Financial 95

Financial Insurance Meetings Food and Beverage 95

SmartMeetings

AUGUST 26, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The conversation turned into a vigorous question-and-answer session, covering everything from food and beverage to contracts and roles and responsibilities. For highlights, read on. Amy Calvert.

Food and Beverage 52

Food and Beverage Airlines Contracts Hotels 52

The Castle Group

MARCH 2, 2021

This will depend on several circumstances, such as the speed of the vaccine rollout, safety thresholds of hosting organizations and hosting venues, and local market conditions. Define your strategy, format and timing. Vet your live venue. Photo by Uri Paz on Unsplash. Remember, you’ll want to get it right the first time.

Food and Beverage 94

Food and Beverage Hotels Negotiating Event Apps 94

SpotMe Blog

JUNE 13, 2023

Things like target audience, messaging, venue selection, and budget are all part of the planning process. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details.

Event Management 130

Event Management 2023 Management Healthcare 130

QC Event School

DECEMBER 30, 2022

Venue selection. PRO TIP: Get sponsorships for your events with these 4 tried-and-true strategies ! Our services include the following: Securing venue and catering services. In our third example, let’s imagine that you’re a wedding planner looking to secure a contract for an upcoming wedding. Staffing needs.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Use food as entertainment. Consider unconventional venues.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Event Leadership Institute

AUGUST 26, 2020

Tickets for the performer’s four concerts – at indoor venues nonetheless – sold out in 15 minutes, showing just how high demand is for the return of live events. But the concert was far from the typical pre-COVID experience. For starters, all attendees were required to wear and keep masks on throughout the show.

Food and Beverage 59

Food and Beverage Risk Management 2020 Social Media 59

Event Leadership Institute

AUGUST 28, 2020

“While many of the results were as expected, overall, the findings illustrate the new in-person event strategy and design considerations that planners will have to account for to make audiences feel safe and comfortable to attend,” said Michael Granek, ELI President and COO.

Food and Beverage 40

Food and Beverage Risk Management 2020 Contracts 40

SmartMeetings

DECEMBER 22, 2016

Smart Meetings regularly offers free webinars that cover a range of valuable topics, from contract negotiation to sourcing strategies. Problem Contract Clauses and How to Avoid Them. Key Strategies to Streamline Your Sourcing Process. Site and venue sourcing is one of the most important aspects of planning an event.

Meetings 40

Meetings Food and Beverage Negotiating Contracts 40

Eventmobi

FEBRUARY 3, 2021

Physical event attendance will continue to face limitations in terms of venue capacity and travel restrictions for at least the first of half of 2021. Extra expenses include: Venue rental, stage setup, lighting, and AV recording equipment Onsite staffing and supply costs (catering, cleaning, security, PPE) Travel and transportation.

Speakers 248

Speakers 2021 Sponsorships Events 248

The Castle Group

SEPTEMBER 26, 2023

Going back to the opening scenario, it’s wise to hire an outside agency when any or all the following apply: you need guidance/support on event strategy and tactics, you have limited in-house capacity, logistics do not fall in your wheelhouse, you are seeking to better engage your audience, and want to take your event to the next level.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Smart Meetings

OCTOBER 5, 2022

Bizzabo, which has built what it calls an Event Experience Operating System, is producing an Event Strategy Forum this month and “Using Data to Power Marketing Campaigns” is one of the topics for the digital roundtable along with “The Future of In-Person Events.”. There are many reasons for the residual digital.

Meetings 111

Meetings Food and Beverage 2021 Insurance 111

InitLive

JANUARY 25, 2021

Step 3) Secure a festival venue. Increase food and beverage sales by 35%. Here is a list of common budgetary line items that you should consider as you plan out your budget : The venue or location rental cost. Step 3) Secure a festival venue. Can your venue fit your current attendee numbers?

2021 88

2021 Social Media Entertainment Food and Beverage 88

SmartMeetings

MARCH 17, 2020

She is going to be met head-on by the revenue manager, the food and beverage director, and possibly even her colleagues in group sales. It’s not easy for planners to identify when this is the case, forcing them to follow up with additional questions, or to make a venue recommendation with insufficient and incomplete information.

Hotels 110

Hotels Food and Beverage Negotiating 2006 110

Socio Events

AUGUST 4, 2021

When budgeting, pay special attention to the high-priced items such as the venue, food, activities, entertainment, and technology. Your branding should also filter into your event marketing and promotional campaigns and be a strong component of your event marketing strategy. Choose the Best Event Location and Venue.

Event Management 52

Event Management Management Food and Beverage Event Apps 52