Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Will you have paid speakers, performers, or special guests? Set your event objectives.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Coterie Spark

AUGUST 14, 2019

Whether you are hosting a conference, retreat, meeting, or any kind of event, you are likely to be providing food items to your guests. One of the biggest mistakes you can make as you wade through budget management is ignoring the importance of food and beverage. Unexpected Entertainment. Let it Glow. Local vs Local.

Food and Beverage 68

Food and Beverage Entertainment Contracts Consulting 68

Guidebook

JANUARY 20, 2024

With a laundry list of expenses, it can be tempting to skip the planning and jump right into signing contracts with your vendors. A team meeting with a $2,000 budget? Get your list started with the items you know you’ll need – venue, food and beverage, and marketing, for example. A user conference with a $200,000 budget?

Food and Beverage 78

Food and Beverage Contracts Sponsorships Event Apps 78

SmartMeetings

DECEMBER 13, 2019

However, since that’s not the world most of us inhabit, here are a few tips I’ve picked up from meeting planners over the course of my 14 years as a keynote speaker. Negotiate Your AV Costs Before Signing a Contract. In the words of one event planner, “Once I sign that contract, I can’t get them to budge on anything.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

Attendease

JANUARY 21, 2021

When we emerge from our government-imposed cocoons, we are less likely to find participants content with trends that meet pop culture standards but rather will shift and seek those that tie into the deeper values they have put to the test over this past year. This eloquently sums up what 2021 will need as we return to live events.

2021 397

2021 Food and Beverage Travel Sustainability 397

GEVME

NOVEMBER 7, 2018

In order to carry out a targeted search for a venue, it is first necessary to determine the general conditions and criteria that a given venue must meet. Food and beverage. Take care of any legal issues and contracts. Food and beverages. Prices should be provided for any food or beverage items.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Smart Meetings

MAY 6, 2022

People may not remember the awesome sound from the speakers of your event, or the incredible food and beverage. Flexible Contract Language. Given the continued uncertain times, being clear and concise on contract negotiations and rules and policies will be critical in forming a safe and enjoyable event for all.

Event Planning 126

Event Planning Food and Beverage Contracts Negotiating 126

Event Farm

OCTOBER 25, 2021

An agreement on how you expect people—attendees, staff, speakers, exhibitors, etc.—to You can use an app like Event Farm to control crowds and stagger queuing anywhere a line forms, like registration/check-in, meet-and-greets, product demos, and food/beverage stations. #15: 1: Code of conduct. 14: Queuing tool.

Food and Beverage 312

Food and Beverage Insurance Contracts Entertainment 312

Smart Meetings

DECEMBER 11, 2018

On the heels of multiple studies showing that event professionals are increasingly being asked to do more with less, Smart Meetings asked a veteran planner for tips on how to create “wow” on a budget. Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved.

Food and Beverage 88

Food and Beverage Negotiating Contracts Speakers 88

SmartMeetings

MAY 4, 2020

Attendee and employee comfort with risk will vary widely, as will the regulations for meetings in every destination and the sanitation protocols in each venue. Participants discussed options for meeting agendas that will help ensure fewer people gather in the same place at the same time. Food and Beverage.

Meetings 88

Meetings Food and Beverage Insurance Financial 88

TicketBud

DECEMBER 13, 2023

Now, imagine showing up to the event, hearing that most speakers backed out after not getting paid, and then being asked to help cover the costs of the event’s outstanding hotel bill of $17,000. According to a recent Maritz Industry Trends Report , most meeting expenses are up over 20 percent since before the pandemic.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 72

Financial Insurance Meetings Food and Beverage 72

StraussCA

JUNE 29, 2022

Food and Beverage Selections. Food and beverage: don’t forget this is a variable expense dictated by attendance numbers. Entertainment, guest speakers or presenters; factor in travel, accommodations, per diems and other consumables. Prepare a list of questions to ask vendors you meet. Ingredients: .

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

MeetingsNet

OCTOBER 3, 2023

discussions to a “Belong-a-palooza” to a filmmaker workshop, fresh topics will complement evergreen sessions such as event contracting and meeting security, for a lively educational agenda. From generative A.I Coordinating the behemoth task is Tahira Endean, head of programming and a self-described “total event nerd.”

Education 59

Education Food and Beverage Tourism Contracts 59

MeetingsNet

NOVEMBER 8, 2022

About 75 percent of respondents to a recent Meeting Professionals International survey said they were seeing increases in AV costs—and about 25 percent of them said the increases were more than 10 percent. Maggie Kearney, meeting & publications manager, International College of Surgeons–U.S. Skip the projection.

Event Tech 122

Event Tech Tech Food and Beverage Contracts 122

GEVME

NOVEMBER 7, 2018

In order to carry out a targeted search for a venue, it is first necessary to determine the general conditions and criteria that a given venue must meet. Food and beverage. Take care of any legal issues and contracts. Food and beverages. Prices should be provided for any food or beverage items.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

SmartMeetings

JULY 4, 2020

Smart Meetings asked industry leaders from the front lines of hotels, event venues and creators, transportation, travel, networking, wellness and sustainability to share their commitments and challenges for keeping everyone safe and connected. What does this mean for your programs, large and small?

Food and Beverage 117

Food and Beverage Hotels Travel Contracts 117

SmartMeetings

OCTOBER 25, 2021

Meeting professionals have always shouldered a hefty bag of tricks to fix the jagged edges that emerge at even the most meticulously polished events. Epoxies could range from repurposing florals for sterile rooms to finding gluten-free meals for the dozen VIPs who didn’t RSVP, to filling in for the speaker who missed a flight.

Food and Beverage 107

Food and Beverage Contracts Hotels Meetings 107

MeetingsNet

JULY 26, 2021

Meetings / dinners outdoors, except one rain instance (tripled social distancing space). Meetings situated one person per six-foot table, each six feet apart. Sanitized mic between speakers (masked). Individually packaged food and beverages. Contact tracers worn throughout event.

Food and Beverage 105

Food and Beverage Contracts 2021 2020 105

MeetingsNet

JULY 26, 2021

Meetings / dinners outdoors, except one rain instance (tripled social distancing space). Meetings situated one person per six-foot table, each six feet apart. Sanitized mic between speakers (masked). Individually packaged food and beverages. Contact tracers worn throughout event.

Food and Beverage 105

Food and Beverage Contracts 2021 2020 105

MeetingsNet

MAY 22, 2017

During a recent MeetingsNet webinar, attorney, speaker, and College of Coastal Georgia professor Tyra Hilliard, Esq., See Is Your Meeting Illegal, Impossible, or Impracticable? Related : Contract Cross Examination, Part 1: 9 Tough Attrition Questions Contract Cross Examination, Part 2: What’s in Your Cancellation Clause?

Contracts 45

Contracts Negotiating Food and Beverage Hotels 45

Event Leadership Institute

SEPTEMBER 10, 2020

What can event and meeting pros do to keep their skills relevant and up-to-date? Learn what it takes to produce virtual events and meetings – including virtual fundraisers. Event & Meeting Management Fundamentals. Technical Meeting & Event Production. Instructor: Brandt Krueger, technical producer and speaker.

Meetings 52

Meetings Food and Beverage Consulting Education 52

Smart Meetings

JULY 5, 2022

Meet with Momentum Boston, the second installment of a new event series by Marriott that began this June, continued the brand’s mission to educate meeting and event planners in its redevelopment projects—from convention resorts to spaces to food and beverage—and to empower planners amid a booming return to meetings.

Meetings 52

Meetings Food and Beverage Hotels Sustainability 52

Attendease

JANUARY 21, 2021

When we emerge from our government-imposed cocoons, we are less likely to find participants content with trends that meet pop culture standards but rather will shift and seek those that tie into the deeper values they have put to the test over this past year. This eloquently sums up what 2021 will need as we return to live events.

2021 195

2021 Food and Beverage Travel Sustainability 195

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Contracting Out vs. In-House.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

Bizzabo

JUNE 4, 2021

Can refer to food and beverage, services, or products that are purchased and charged separately rather than as a package. Walls or panels that are used to divide a large meeting room into smaller rooms. A clause in the contract that details the penalties should a cancellation occur and depending on which party is the canceller.

Food and Beverage 92

Food and Beverage Wireless Speakers Venues 92

Eventmobi

FEBRUARY 3, 2021

Hybrid events were designed around the in-person experience, with live streams of speaker presentations tacked on as a bonus feature. When it comes to meeting safety standards, event planners need to consider consumer confidence as much as regulatory policy. Safety Concerns. Some formats can be just as (if not more) effective online.

Speakers 248

Speakers 2021 Sponsorships Events 248

Eventtia

JUNE 2, 2023

Event planning and organizing a fairly small meeting involving just five participants can be quite a challenge, especially if this is your first time. Catering: all costs related to food and beverage Decoration: pretty self-explanatory Entertainment: speakers, talents, performers, exhibitors, and so on.

Sponsorships 91

Sponsorships Insurance Social Media Food and Beverage 91

Event Leadership Institute

OCTOBER 29, 2020

Read on for 33 questions to evaluate when planning for the return of in-person events, curated from planners who recently completed our Pandemic Meeting & Event Design certificate course. What is the event need/goal, and must the outcomes be achieved by meeting in-person? And if so, what components should the contract include?

Insurance 105

Insurance Food and Beverage Contracts Transportation 105

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). Food and beverage. Meeting Rooms. Food & Beverage (F&B).

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

PCMA Convene

SEPTEMBER 18, 2017

According to Convene ’s most recent Meetings Market Survey , on average, 6 percent of a meeting’s direct expenses fall in the marketing/promotion category. They value experiences like food and beverage, speakers/entertainment, and learning environments with good audiovisual.

Marketing 60

Marketing Food and Beverage Meetings Advertising 60

SpotMe Blog

JUNE 13, 2023

That’s why we’ve created a list of examples of the top pharmaceutical meeting planning companies we have experience with. Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. It is not for commercial purposes.

Event Management 130

Event Management 2023 Management Healthcare 130

PCMA Convene

SEPTEMBER 18, 2017

According to Convene ’s most recent Meetings Market Survey , on average, 6 percent of a meeting’s direct expenses fall in the marketing/promotion category. They value experiences like food and beverage, speakers/entertainment, and learning environments with good audiovisual.

Marketing 51

Marketing Meetings Food and Beverage Advertising 51

GEVME

JANUARY 27, 2020

And everybody loves enjoying a day, an evening or perhaps a weekend with lots of food, drinks, discussions, connecting with other people, exchanging ideas, workshops and/or other activities. . The elements of sound, lighting, and staging of an event or a meeting make up for the audiovisual standard of sustainability. . Meeting Venue.

Sustainability 194

Sustainability Food and Beverage Transportation Events 194

QC Event School

DECEMBER 30, 2022

It’s important to understand who you’re writing for, what their needs are, and how you can meet them. We have extensive experience in the tech industry and are confident that we can create a unique event that meets all of your expectations. Here are the top five: Mistake #1: Not doing enough research.

Sponsorships 102

Sponsorships Food and Beverage Transportation Risk Management 102

Endless Events

DECEMBER 15, 2022

My dad got me a job washing dishes there, and I eventually started working in food prep. Like her co-hosts Arianna and Nick, Deanna got her start in food and beverage. “My While in graduate school, Deanna got her first event job as a meeting coordinator. “It Come 1993, and I was getting into web design.

Food and Beverage 71

Food and Beverage 2005 Hospitality 2002 71

PCMA Convene

FEBRUARY 28, 2018

When we invited event professionals to participate in this Annual Meetings Market Survey in November, the U.S. Only 34 percent of respondents (down from 43 percent in the 2016 survey and 50 percent in the 2015 survey) indicated that they will be holding meetings outside the United States in the future. percent in the 2016 survey.

Marketing 78

Marketing Meetings 2016 2007 78