MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. In today’s super-heated seller’s market, it pays to book venues as far out as possible. Here are a handful of ideas to help you find a venue that will fit your budget. Creative Venue Cost Cuts. • Tried-and-True Venue Cost Cuts. •

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Planning Pod

AUGUST 14, 2023

In this article, we’ll cover catering tips for large groups, choosing the best catering management platform to streamline your business and everything else you need to know to grow your catering business and organize successful events. Here’s how to take your event to the next level with catering tips for large groups.

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Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Local attractions.

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IMG

JANUARY 16, 2024

This way attendees could explore the company’s milestones by scanning QR codes strategically placed around the venue. Think reusable decorations, zero-waste catering, and venues with green certifications. Sustainable events are like the Prius of the event world – eco-friendly, efficient, and leaving a smaller carbon footprint.

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MeetingsNet

NOVEMBER 20, 2023

Three industry veterans share their advice on crafting contract terms and clauses that meet the needs of host groups, not just host venues. Another tactic, said Jeff Duncan, president and CEO of room-block management firm Meetingmax, is to put forth a “BATNA,” or best alternative to a negotiated agreement.

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MeetingsNet

APRIL 10, 2023

How robust does your event network need to be, and what’s negotiable? Negotiating for this must-have service is a regular part of the job for Klein, ( below ) CEO of M-Plus Global Events, and he shared his advice on the topic during a session at Catersource + The Special Event in late March. How does the venue price its internet?

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SmartMeetings

JUNE 16, 2020

group business. In the fifth of FICP’s new virtual education series, Financial & Insurance Professionals (FICP) Chats, more than 200 participants explored how to book group business for future meetings, including immediate adjustments for events, and how those were not being written into RFPs for the long-term.

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SmartMeetings

JANUARY 2, 2018

I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com. Wolfe follows chatter on hotel fees on Twitter, and watched as the members of a national nonprofit group recently “went ballistic” over the daily fee charged when they booked at their convention hotel in Maryland.

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Prestige Events Magazine

MARCH 6, 2023

Comprising of TMCs, CVBs, venues and agencies, the Board will examine the strategic direction of the industry and ensure GRATIS remains agile and responsive to market needs. At the inaugural meeting, Instant Book topped the agenda as part of the group’s drive to progress venue booking.

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Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

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SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

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SmartMeetings

AUGUST 31, 2023

Group incentive travel is one of the few benefits with almost universal appeal. In the 2022 Incentive Research Foundation Report (IRF), “the percentage that found group incentive travel to be ‘extremely’ or ‘very motivating’ increased to 91%.” As in, incentive travel to somewhere far from the office (and even the home office!).

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MeetingsNet

AUGUST 17, 2023

In general, Grimes suggests that planners not simply accept the typical force-majeure clause found in hotel contracts; “everything is a negotiation,” he notes. The potential downside for the meeting group: “For a hotel, [that date] is probably much closer in” because the hotel has no travel costs to account for, he notes.

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PCMA Convene

SEPTEMBER 1, 2023

In practice, that curriculum involves small-group discussions, role-playing exercises, and other interactive exercises designed to help clinicians establish trust and rapport with their patients.

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Event Farm

FEBRUARY 7, 2022

Now two years in we’re realizing our new normal and event planners fully recognize that their attendees’ health is a non-negotiable priority. The sample can be collected individually at home or at the event venue, at the doctor’s office, or via video proctor with a Health Professional. At-Home vs. Onsite Testing for Events.

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Event Industry News

JULY 11, 2019

Jigsaw Conferences, an event planning and organising company with years of experience, offers free venue finder service and helps in booking venues for events in the UK and other countries. We will find a suitable venue; see that it is equipped with whatever you need for the event, and even book accommodations for the participants.

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Event Planning BluePrint

SEPTEMBER 13, 2018

Whether you are planning an event for 10 people or 1000 people, you should think of ways to trade in the traditional conference room setting for cool event venues for your next event. You have probably noticed the rise in unique wedding venues such as Vineyards or breweries or rustic barns, highlighting the fact that people want different!

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SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” You’ll also see hotels layering multiple groups in the same week to maximize group revenue while still capturing the leisure market on the weekends. Take a look at nearby venues.

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Eventmobi

MAY 23, 2024

This is often followed by a Q&A session or group discussion. Instead, a small group of people have conversations about specific topics. Make sure it’s enough to cover conference management software, a venue (for in-person events), speaker fees, marketing campaigns, event workers, AV equipment, and whatever else you need.

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PCMA Convene

MAY 9, 2024

These findings align with what we have been hearing from exhibit advisory groups and qualitative interviews. Make sure that the costs you’re negotiating are comparable or better for your exhibitors. Moving forward, it’s wise to reevaluate these agreements and ensure that you are negotiating favorable pricing for your exhibitors.

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Planning Pod

JULY 27, 2022

If you are somehow engaged in event sales – whether as a salesperson, business owner or manager in the hospitality and events industry – you already know that establishing successful sales practices and habits is the #1 way to grow revenues for private, group and in-person events. What are you looking for from a venue/planner?

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Unique Venues

MAY 19, 2021

AEG Presents Special Event Venues (AEGSEV) Are Springing Back to Life. progresses forward in the fight against the COVID-19 pandemic, live event venues are getting ready to reopen. ” A great benefit of working with a large, respected group like AEG Presents is that it is a well-oiled machine. As the U.S.

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Event Farm

MAY 5, 2021

The Playbook provides three valuable tools for venue scouting. . Selecting an event venue. This section suggests questions to ask venues about compliance and safety, recommends venues with GBAC STAR accreditation, and advises following CDC guidelines on ventilation and sanitization. . Event risk assessment planning tool.

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Master the Event

NOVEMBER 10, 2023

This provides the meeting planner an opportunity to negotiate with a four or five star hotel where otherwise, say July or August, he or she may have had to negotiate with a three-star property. Off-Site venues (museums, galleries etc.) are also quiet and, therefore, the meeting planner has the upper hand when negotiating rates.

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MeetingsNet

NOVEMBER 8, 2022

Rather than group shuttles, ask attendees to use ride-share services like Uber to get themselves from the airport to the hotel or from the hotel to off-site venues. Reduce the need for shuttles by using off-site venues within walking distance , as long as you provide alternatives for attendees with mobility issues. Event-Tech.

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SmartMeetings

JULY 28, 2023

As soon as you know meeting registration is not meeting original forecasts: Negotiate with the hotel to release back some meeting space (if possible). See what the same venue would give you for booking again for the next year. One of our clients has seen success with this activity. Our quick save?

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Event Farm

OCTOBER 11, 2016

This is a guest post from Sarah Hill, a professional blogger and creative content writer at Group Se7en Events , a leading event management and event planning agency in London. Negotiate You may think ‘negotiate’ and expect this to be right at the beginning of the event planning process, and you’d be entirely right.

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Event Marketer

FEBRUARY 22, 2024

Advocacy groups like Transport & Environment and its Travel Smart campaign are actively tracking corporate flying activities and policies, as the group has identified that a 50-percent reduction in business travel from pre-COVID levels is “needed this decade to cap global warming at 1.5 degrees Celsius,” Reuters reported.

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Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. It’s crucial to monitor expenses closely and adhere to the budget to ensure financial stability.

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SmartMeetings

AUGUST 8, 2022

Hotels are now less likely to negotiate rental fees and other typically negotiable line items. Venues are booking up quickly and the preferred options are likely not going to be available—or what’s left will cost a premium. With this key group of talent, transparency is also top priority. Plan (Much Farther!)

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Connect Your Meetings

SEPTEMBER 12, 2019

The webinar specifically addresses choosing your audiovisual provider and reinforces that having maximum flexibility in choosing an AV supplier begins before the venue contract is signed! Being able to work with your own preferred AV supplier begins with negotiating solid and comprehensive language into the venue contract.

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Smart Meetings

OCTOBER 21, 2021

Negotiating for the Win-win. Ryan Dohrn, president of Brain Swell Media , reframed the art of negotiation as a basic skill that can be improved with practice and perspective. Negotiation is not an act of war, it is an act of discovery,” Dohrn explained. That type of group-think builds trust.

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GEVME

MAY 16, 2018

Check out the major questions you’ll need to answer in your communication plan: Who’s the main point of contact for each aspect of event management (registration, venue navigation, catering, lighting, etc.)? The power of negotiation: Your budget may not always be super generous.

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PCMA Convene

OCTOBER 13, 2023

“We all sense a feeling of belonging,” said Kenes Group CEO Ori Lahav, who served as the session moderator, “but not on a positive note.” This was a vital lesson for his association — understanding the fixed costs to deliver an outstanding experience and where there is room for negotiation.

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Event Leadership Institute

JULY 28, 2021

Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract. Now there are a slate of new issues to deal with—and the venues themselves may or may not have reopened.

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Eventsforce

OCTOBER 14, 2019

With a wide range of easily accessible transport links, and a large choice of potential venues, it could easily be the perfect place for your next meeting. We’ve put together the key commonly asked questions below, and followed this up with a bit more information on some great Liverpool venues. How many delegates will be attending?

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Smart Meetings

JUNE 19, 2023

Events will be attended by drastically diverse groups of people, even if they are in the same industry. Many event venues offer AV and sound services included in the space rental package. Not everyone at an event will speak the same language. Not everyone will have the same career motivations or personal values.

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