SmartMeetings

JULY 28, 2023

As soon as you know meeting registration is not meeting original forecasts: Negotiate with the hotel to release back some meeting space (if possible). Ask if food and beverage spend above the contracted minimum could count toward the room block minimum. Set up the contract to allow for a post-meeting audit.

Food and Beverage 96

Food and Beverage Negotiating Contracts Hotels 96

SmartMeetings

JANUARY 2, 2018

hotel market collected an estimated $2.7 At New York Hilton Midtown in Manhattan, for instance, the $25 added to bills daily as an “urban destination charge” includes a $15 beverage credit at the hotel bar and a $10 food credit at the grab-and-go. In this case, what happened in Vegas didn’t stay in Vegas. Last year, the U.S.

Negotiating 56

Negotiating Hotels Food and Beverage Contracts 56

Endless Events

NOVEMBER 15, 2022

Of course, our event marketing budgets will need to be higher in 2023 than in 2021 or 2020. More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Higher Food and Beverage Costs. The Rise of Energy Costs .

2023 122

2023 Food and Beverage 2022 Sustainability 122

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Concessions Worth Asking For in 2024 As the market continues to be tight, planners don’t have quite as much power as they might in a down market, but experts are still finding areas where they can get some relief.

Contracts 94

Contracts Negotiating 2024 Hotels 94

Velvet Chainsaw

JUNE 29, 2016

More quality options result in a buyer’s market…now and in the years ahead. Here’s what some organizers are asking for and getting: Pre-Event Content Marketing – Customized promotional video or interview, webinar, article contribution for newsletter, blog, podcast or magazine, social channel engagement. What to Look For.

Speakers 278

Speakers Conference Food and Beverage Negotiating 278

Social Tables

AUGUST 31, 2017

hotel marketing tactics you can start using today that will impress event planners and make your hotel an easy choice for future events. Skip negotiations over event perks. Discounted food and beverage or room rates. Instead of wasting time, just skip the negotiations. Click To Tweet. Parking vouchers.

Hotels 79

Hotels Marketing Negotiating Social Media 79

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” You’ll also see hotels layering multiple groups in the same week to maximize group revenue while still capturing the leisure market on the weekends. Increasing rates for staff/services.

Contracts 82

Contracts Negotiating Food and Beverage 2023 82

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. If you’re lucky, the event market will offer a variety of good venues. Food and beverage. Food and beverages. Separate sales of food and beverages are recommended, especially at large events. Accommodations.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. They create an event’s layout, establish the theme, and may even design marketing campaigns to promote the event. Event planners are coordinators, organizers, moderators, and professional negotiators.

Negotiating 145

Negotiating Event Planning Education Venues 145

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Food and Beverage Consider and confirm the event’s food and beverage needs. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

Event Farm

JULY 8, 2022

Content is key—early on—in how you market it—in order to even get people paying attention.”. Because costs are much higher, many event venues are much less likely to negotiate, hold you to attrition, and service is astoundingly low. Use Safety Protocol as a Marketing Tactic.

Conference 246

Conference Food and Beverage Negotiating Hotels 246

Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales). Gifts in kind (actual fair market financial value). Number of People.

Food and Beverage 199

Food and Beverage Meetings Financial Advertising 199

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. In today’s super-heated seller’s market, it pays to book venues as far out as possible. It’s easier than ever to lose a tentative hold on space in this compressed market. Know your must-have and nice-to-have amenities before you negotiate.

Venues 52

Venues Negotiating Food and Beverage Contracts 52

PCMA Convene

MARCH 6, 2019

In the 28th Annual Meetings Market Survey, respondents listed rising food and beverage costs as a major challenge. As part of the 28th Annual Meetings Market Survey, we asked respondents a handful of open-ended questions, including: “What is the biggest challenge facing the meetings industry today?” Budget decreases.

Food and Beverage 91

Food and Beverage Meetings Negotiating Hotels 91

Master the Event

FEBRUARY 11, 2024

A CVB is basically a marketing division for the city that they are in. A CVB will spend mind boggling marketing dollars to brand their city. Depending on your food and beverage and meeting requirements you may have some wiggle room as far as room rate negotiations. What exactly does branding a city mean?

Food and Beverage 40

Food and Beverage Meetings Hotels Negotiating 40

Event Industry News

JANUARY 22, 2020

The Aventri/VenueBook partnership aims to create the first, all-in-one sourcing, negotiating and booking platform for group space. The comprehensive solution will enable planners to manage the entire procurement process – from sourcing and negotiating to contracting, paying and reporting – through a single, secure platform.

Food and Beverage 59

Food and Beverage Negotiating Meetings Contracts 59

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. If you’re lucky, the event market will offer a variety of good venues. Food and beverage. Food and beverages. Separate sales of food and beverages are recommended, especially at large events. Accommodations.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating Food and Beverage 2023 40

MeetingsNet

MAY 23, 2023

While hardly a surprise to those who have had to plan corporate and association meetings in the booming post-pandemic events market, the rate of price growth for most meeting-related elements is expected to be higher by at least five percent yet again over the next 12 months.

2024 59

2024 Food and Beverage 2023 Negotiating 59

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. Creating Win-Win Situations.

Contracts 122

Contracts Negotiating Food and Beverage Hotels 122

Smart Meetings

DECEMBER 11, 2018

Most properties will negotiate for a lower price if they can lock in the business for two or three years. Food and Beverage. Modify your menus: It’s sad but true that food is often wasted at meetings. After all, their purpose is to market their respective destination to its visitors. Contracting.

Food and Beverage 88

Food and Beverage Negotiating Contracts Speakers 88

Endless Events

APRIL 27, 2023

As an experienced event professional in food and beverage, Nick is familiar with in-kind sponsorships. So, the last F&B job I had I created a form for anyone who wanted to give their services in exchange for food. This is a marketing endeavor. But I’m a marketer. It’s all about negotiation.

Sponsorships 71

Sponsorships Negotiating Food and Beverage Events 71

Attendease

FEBRUARY 14, 2019

Ensure every member of your event planning team negotiates with vendors and makes an effort to get better pricing. Things like long queues, limited food and beverage options, understaffing, and poor accessibility can make your events frustrating experiences. Poor budget accountability. Too many decision-making layers.

Corporate Events 186

Corporate Events Event Planning Food and Beverage Negotiating 186

Smart Meetings

NOVEMBER 1, 2021

Tracy Barr, director of sales and marketing, Sheraton Grand Los Angeles. Room setups are still requested to be socially distanced and we are offering food and beverage in a separate space with more room to spread out. He is also not seeing a lot or protracted negotiations. 496 guest rooms; 26,200 sq. of meeting space.

Food and Beverage 111

Food and Beverage Venues Hotels Telecommunications 111

MeetingsNet

JANUARY 26, 2018

Not only are we in a seller’s market, but planners will also face tighter budgets, higher meeting costs, and less bandwidth. Take these incentives as a sign that you now have the upper hand in negotiations, a rare reprieve in today’s climate where suppliers typically hold all the leverage. . Give second-tier markets a second look.

Marketing 70

Marketing Food and Beverage Hotels 2019 70

SmartMeetings

APRIL 3, 2020

Lindenberg, senior vice president of marketing communications for Crump Life Insurance Services, who is also an FICP influence committee member and special-interest group leader. Keep in mind that negotiation doesn’t have to be about lowering the price if you can get additional services thrown into a deal. Keep F&B Simple.

Financial 72

Financial Insurance Meetings Food and Beverage 72

Planning Pod

JANUARY 17, 2017

Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road. Negotiate contracts with ferocity.

Food and Beverage 133

Food and Beverage Negotiating Contracts Hotels 133

Stova

MARCH 17, 2023

This guide will show you how to put together an event strategic plan, streamline your event marketing process and be a best-in-class meetings and events team. Planners are working with marketing, sales, finance, and IT to ensure that event management solutions are aligned with each department.

2023 40

2023 Negotiating Food and Beverage Financial 40

Social Tables

NOVEMBER 23, 2017

They help establish a brand, market products, gain clientele, raise funds, and increase employee morale. That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Negotiate with vendors. Event Ideas for Themes.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Eventmobi

JULY 5, 2023

Maybe it’s venue rental, marketing expenses, speaker fees, technology requirements, accessibility support, or catering costs. This allows sponsors to choose the option that aligns best with their marketing/business objectives and budget. Often, you want to reach out to someone from the marketing department.

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Eventinterface

JULY 14, 2016

Experienced hospitality sales and marketing industry expert, Jasmine Eldeen, shares her advice on how Meeting and Conference Planners can overcome the challenges of a seller and supplier market. Right now, it’s becoming a sellers and suppliers market. Knowledge is power, so I keep no market or industry knowledge a secret.

Food and Beverage 100

Food and Beverage Negotiating Hospitality Hotels 100

Brown Paper Tickets

MARCH 30, 2018

Creating an audience persona or having a general idea will help you decide how to market, where to host the event, and countless other details. Decide how much you can spend on performers, vendors and venues before going into negotiations so you don’t sink into debt. Consider their age range and other demographics. Book Talent.

Food and Beverage 78

Food and Beverage Negotiating Social Media Transportation 78

SpotMe Blog

MAY 31, 2023

You have to consider the costs of: Venue rental Catering Transportation and accommodation for attendees Marketing and promotion Staffing and event production Technology like Wi-Fi, audio/visual equipment, and live streaming The total cost can easily reach tens or even hundreds of thousands of dollars for large events.

2023 130

2023 Technology Event Apps Social Media 130

Event Farm

JULY 8, 2022

Content is key—early on—in how you market it—in order to even get people paying attention.” Because costs are much higher, many event venues are much less likely to negotiate, hold you to attrition, and service is astoundingly low. Use Safety Protocol as a Marketing Tactic While safety protocols have been waning across the U.S.,

Conference 100

Conference Food and Beverage Negotiating Hotels 100

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Food How much will food cost? Marketing & PR Marketing is an important aspect of any event.

2023 40

2023 Food and Beverage Social Media Negotiating 40

The Castle Group

SEPTEMBER 26, 2023

You are also aware that events, when executed successfully, are an essential part of your marketing mix. Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. But how do you select the best company for the task?

Event Management 52

Event Management Management Sustainability Food and Beverage 52