Contracts Food and Beverage Sponsorships Transportation 
Guidebook
JANUARY 20, 2024
With a laundry list of expenses, it can be tempting to skip the planning and jump right into signing contracts with your vendors. For example, if after evaluating your previous event, you realize you overspent on food, you can go into your high-level plan with a better understanding of how you’ll need to adjust your budget.
TicketBud
DECEMBER 13, 2023
Forecast potential funds coming in from ticket sales, sponsorships, merchandise, or donations to establish a baseline for your budget. For example, if a preferred vendor comes in at a higher cost but is available for multiple events throughout the year, the organizer may negotiate bulk pricing or long-term contract for a lower rate.
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Guidebook
JANUARY 8, 2024
Research and Vendor Contracting Research potential venues to come up with a shortlist. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Check their availability and start working on a contract. Load/arrange transportation of all event items and equipment.
QC Event School
DECEMBER 30, 2022
How to Write an Event Proposal for a Sponsorship. Now, writing an event proposal for a sponsorship can be a bit more challenging. Tips for Writing an Effective Sponsorship Proposal. When writing a sponsorship proposal, it’s important to keep in mind the following tips: Be clear and concise.
Socio Events
NOVEMBER 9, 2022
Also, consider factors such as Wi-Fi, liability insurance, parking, transportation, security, and accessibility (all these details will affect your budget). ? Before moving forward, it’s best to have a complete budget you can use to estimate potential ROI from ticket sales and sponsorships. Also, think about sponsorships.
Eventtia
JUNE 2, 2023
An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. The more options you have, the higher the chance you’ll be able to pull it off, period.
SmartMeetings
APRIL 3, 2020
Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Keep F&B Simple.
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