PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We have a 2021 contract in late April in Chicago for which we updated the force majeure clause to include COVID-19 as a specific situation that would allow us to cancel.

2021 98

2021 Meetings Contracts Hotels 98

Smart Meetings

DECEMBER 7, 2018

Event planning is a risky business. Recent natural disasters, labor strikes, even a massive data breach that may have compromised the identities of 500 million Starwood guests, have illustrated the number of things that can go wrong in the event professional world. Contracts are self-inflicted wounds,” he says.

Contracts 83

Contracts Insurance Hotels Fashion 83

Endless Events

JUNE 29, 2020

Some of the primary upcoming concerns for event organizers will include re-organizing events with the limited timescale, adhering to strict safety guidelines to protect their guests and attendees, and discover solutions that potentially curb the spread of the virus. The second half of 2020, however, looks positive.

Advertising 130

Advertising Technology 2021 2020 130

All Seated

AUGUST 12, 2020

This is especially pertinent today, with COVID-19 impacting event plans through 2020 and possibly even into 2021. Before diving into the work, your agreement must be ratified by a contract. If they don’t see why they can’t fit 300 people in their chosen venue, show them a virtual floorplan to help them visualize the challenge.

Management 66

Management Contracts Consulting Transportation 66

EventPlanning

JULY 30, 2015

So as an event planner, it is more important than ever to know how to write an event planning proposal in order to get the attention of all clients looking for qualified and professional event planners. Starting Your Event Proposal. This articles outlines guidelines when writing an even planning proposal.

Event Planning 72

Event Planning Consulting Events Entertainment 72

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Bizzabo

MARCH 15, 2021

It will be an adjustment, and this guide will help give you some direction so you can feel confident in planning a safe event. Tips for Your Event Venue Search. Finding a Venue. The first step in adding an in-person element to your hybrid event idea is to find a venue. Venue Contracts.

Insurance 68

Insurance Venues Contracts Events 68

Guidebook

JANUARY 8, 2024

Managing events is stressful. You need an event planning checklist to support you from beginning to end. From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. We suggest tailoring your checklist to fit your event.

Event Planning 78

Event Planning Food and Beverage Social Media Insurance 78

SpotMe Blog

SEPTEMBER 1, 2022

Event planning terms are nothing new. But throw in event tech terms like ‘breakout rooms’, ‘RTMP’, and ‘VOD’ that are crucial to know for hybrid and virtual event planning. Feeling unsure about common hybrid and virtual event terms? Event planning terms: A. Event planning terms: B.

Event Planning 246

Event Planning B2C Event Apps Speakers 246

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 48

Negotiating Contracts 2024 Events 48

Floktu

MAY 19, 2020

Coverage for attendees that may contract the virus at the event. Coverage for staff that may contract the virus at the event. While protocol around physical distancing continues to relax, social-distancing measures should still be supported at your event. Exposure of spread to vulnerable individuals.

Insurance 40

Insurance Contracts Venues Events 40

GEVME

JUNE 4, 2019

Modern events no longer feature the usual placement of the logo on the interior. Instead of outright branding, focus on the decor of the venue: walls, carpet, tablecloths on tables, and other interior details. To ensure that your sponsor’s brand remains noticeable during the event, use graffiti created by a world-famous street artist.

Sponsorships 136

Sponsorships Trade Shows Events Advertising 136

All Seated

JULY 13, 2020

Who do you recommend to venues to go hybrid? A s olution in the short term might be to let the clients, who are paying for the cancellation fees, to do a smaller event that perhaps they broadcast out to a larger audience. How can venues offer a virtual experience to host events for clients?

Events 44

Events Venues Tech Contracts 44

Eventsforce

MARCH 11, 2020

Whilst it is good to have healthy relationships with hotels and venues do you want to be responsible (inadvertently) if they help spread the virus. It would be useful to check what contracts and insurance policies you have in place. They could be very helpful, especially in the event of a dispute on responsibilities.

Insurance 126

Insurance Hotels Events Travel 126

Event Farm

APRIL 13, 2021

In pre-event emails, remind attendees about the code of conduct’s terms and conditions so they’re prepared to abide by them while on site. Convey a message of responsibility: we’re all in this together—attendees as well as staff on the organizer, client, venue, and contractor teams. You must discuss liability with your venue.

Insurance 285

Insurance Healthcare Government Venues 285

Social Tables

NOVEMBER 16, 2023

They communicate what is included in a particular party experience, such as venue rental, food, alcohol, and event service. They detail the fixed-price cost of hosting an event in a specified space on a designated date, such as a banquet hall, private dining room, or the entire venue. What are restaurant party packages?

Food and Beverage 78

Food and Beverage Social Media Venues Advertising 78

Meeting Tomorrow

JULY 5, 2018

Holding your event at a venue that requires union AV labor (sometimes referred to as a union facility) significantly increases your labor costs when compared to using a non-union property. If there’s no way around it, be strategic in the early event planning stages by learning the local union rules and regulations.

Venues 41

Venues Contracts Consulting Event Planning 41

Meeting Tomorrow

JULY 5, 2018

Holding your event at a venue that requires union AV labor (sometimes referred to as a union facility) significantly increases your labor costs when compared to using a non-union property. If there’s no way around it, be strategic in the early event planning stages by learning the local union rules and regulations.

Venues 40

Venues Contracts Consulting Event Planning 40

Capterra Event Management

JULY 19, 2017

You’ve gathered your resources, assessed the market, found your ideal business partners, and you’re well on your way to starting your own event planning business. Your business plan will help keep you on track with clearly defined goals and guidelines for your event planning firm.

Event Planning 63

Event Planning Social Media 2006 Advertising 63

Bizzabo

MARCH 4, 2020

Best practices for creating a preparedness plan: Coordinate with local health officials. Reach out to all meeting spaces, hotels, and venues. Plan to circulate literature around COVID-19 prevention throughout your venue. Plan to have hand sanitizer and disinfectant wipes on-hand. Reiterate your preparedness plan.

Conference 142

Conference 2020 Speakers Social Media 142

Social Tables

JANUARY 26, 2023

If you’re planning a retreat in a different location, booking in the off-season could save your company a significant chunk of change on venue rental, hotel rooms and transportation costs. Budget Before scouting retreat venues or reserving a block hotel rooms set a firm budget. Will travel be required during office hours?

Transportation 78

Transportation Food and Beverage Travel Speakers 78

EventSource

MARCH 11, 2021

Most would agree that even at the best of times, planning a wedding can be a challenge. You’ve now got yourself a full time job navigating the constantly changing government rules, re-confirming with the venue, and then having to re-coordinate all your other vendors around newly announced rules. Factor in a pandemic?

2020 118

2020 2021 Venues Negotiating 118

Social Tables

JANUARY 26, 2023

If you’re planning a retreat in a different location, booking in the off-season could save your company a significant chunk of change on venue rental, hotel rooms and transportation costs. Budget Before scouting retreat venues or reserving a block hotel rooms set a firm budget. Will travel be required during office hours?

Transportation 60

Transportation Food and Beverage Travel Speakers 60

Planning Pod

AUGUST 12, 2019

In fact, there are a handful of critical details that every person involved in producing the event must have at their fingertips – from the venue staff and managers, event planners and outside vendors to the clients themselves. What Is a Banquet Event Order? Let’s take a deeper look at what makes up a BEO.

Food and Beverage 109

Food and Beverage Contracts Venues Transportation 109

Planning Pod

AUGUST 12, 2019

In fact, there are a handful of critical details that every person involved in producing the event must have at their fingertips – from the venue staff and managers, event planners and outside vendors to the clients themselves. What Is a Banquet Event Order? Let’s take a deeper look at what makes up a BEO.

Food and Beverage 60

Food and Beverage Contracts Venues Transportation 60

Bizzabo

APRIL 18, 2018

Technology events in general are never easy to put together but with the right advice from the right people, organizing user conference can be well within your capabilities as an event marketer. The following tips are broken down by event planning stage and the best practices that are most relevant to each step in the process.

Conference 48

Conference 2006 Sponsorships Speakers 48

Planning Pod

MAY 7, 2020

Over the coming months, as states begin to ease social distancing restrictions, restaurants, venues, retail stores, office buildings and other public spaces will find themselves on the front lines trying to reduce the spread of COVID-19 while simultaneously trying to serve customers well, take care of their needs AND stay in business.

Food and Beverage 206

Food and Beverage Government Venues Retail 206